ON-CALL ENGINEERING, SURVEYING, TESTING AND OR ENVIRONMENTAL SERVICES FOR EDDY COUNTY

Eddy County AdriAnne Granger
Board of Commissioners Procurement Administrator
James "Bo" Bowen 101 W. Greene St.
Sarah M. Cordova Carlsbad, NM 88220
Ernie B. Carlson Phone: 575-887-9511 Ext. 2525
Fax: 575-628-3275
Hayley Klein
Philip Troost
ADDENDUM NO. TWO
RFP Title: On-Call Engineering, Surveying, Testing and/or Environmental Services for Eddy County
RFP Number: 26-05
Issue Date: June 9, 2026
NOTICE TO OFFERORS:
This Addendum forms a part of the above-referenced RFP and modifies the original solicitation
documents as described below. All other terms, conditions, and requirements remain unchanged.
REVISIONS TO AFFIDAVIT OF NON-COLLUSION - APPENDIX D (page 27)
Updated form removing the bottom portion
Offeror/Bidder Acknowledgment
Interested Offerors / Bidders shall acknowledge receipt of this Addendum by completing the
acknowledgement block below and including it with their proposal/bid submission. Failure to
acknowledge receipt of this Addendum may render the Offeror / Bidder's submission non responsive.

Acknowledgement: I hereby acknowledge receipt of Addendum No. ____ issued on
(date)_________________ and all changes therein and confirm that my proposal/bid reflects all such
changes.
Interested Offeror: ________________________________
Signature: _________________________________ Date: _________________
Other Provisions
Except as modified by this Addendum, all terms and conditions of the original Solicitation remain in full
force and effect. In the event of any conflict between the original Solicitation and this Addendum, the
Addendum shall govern. The CPO for Eddy County reserves the right to issue further addenda, to revise
or cancel the solicitation in accordance with the Procurement Code provisions on rejection or
cancellation of solicitations.
Issued by:
AdriAnne Granger
CPO for Eddy County

EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSAL 26-05
On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
Commodity Code(s): 907-35; 911-40; 918-31; 925-00; 925-17; 925-35; 925-86; 925-87;
925-88
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
Issued Date: May 26, 2026
Proposal Deadline: June 30, 2026, at 2:00 PM MST

RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
TABLE OF CONTENTS
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ............................................. 3
I. INTRODUCTION ..................................................................................................................... 4
II. DEFINITION OF TERMINOLOGY ..................................................................................... 5
III. SEQUENCE OF EVENTS .................................................................................................... 7
IV. GENERAL REQUIREMENTS ............................................................................................. 9
V. FEDERAL REQUIREMENTS .............................................................................................. 16
VI. RESPONSE - FORMAT AND ORGANIZATION ............................................................ 18
VII. EVALUATION .................................................................................................................... 19
VIII. EVALUATION PROCESS ............................................................................................... 20
Appendices .................................................................................................................................... 22
ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................... 23
LETTER OF TRANSMITTAL FORM .................................................................................... 24
STATEMENT OF COMPLIANCE ........................................................................................... 25
CONFLICT OF INTEREST DECLARATION ....................................................................... 26
AFFIDAVIT OF NON-COLLUSION ....................................................................................... 27
CAMPAIGN CONTRIBUTION DISCLOSURE FORM ....................................................... 28
COST PROPOSAL ..................................................................................................................... 30
SAMPLE AGREEMENT A-26-XX ........................................................................................... 31
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to
move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the
procurement process and make working with Eddy County easier and efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During
registration, it is recommended that vendors link relevant commodity codes to their profiles to
receive automatic notifications of new opportunities matching their services or products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance, please visit the Vendor Registration Help page or contact the Eddy County Chief
Procurement Officer with any questions at agranger@co.eddy.nm.us
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
I. INTRODUCTION
PURPOSE OF THIS REQUEST FOR PROPOSALS
The County of Eddy is seeking qualifications-based proposals from firms authorized to do business
in the State of New Mexico to provide on-call engineering, surveying, testing, and/or
environmental services for various construction and road projects, as a multiple-source award.
Selected firms must be well-versed in current laws, regulations, industry standards, manuals,
specifications, and accepted construction procedures. Services may include, but are not limited to,
preliminary and final design, hydrology reports, surveying and staking, materials testing, and
environmental investigations conducted in compliance with the National Environmental Policy
Act (NEPA) and all applicable state and federal regulations.
SCOPE OF WORK
Awardees will be required to provide on-call engineering, surveying, testing and/or environmental
services that include but are not limited to the following (an exact scope of work will be negotiated
on a project by project basis):
1) Planning services associated with the recovery of recent disaster events, impact to the
environment/community, and potential constructability issues
2) Technical and field services to identify and assess property boundaries, right-of-way,
easements, and geotechnical conditions associated with the recovery area
3) Hydraulic modeling
4) Participation in public presentations of proposed projects
5) Development of design documents and specifications
6) Funding, bidding and negotiation services
7) Construction administration services, including construction inspection and materials testing
8) Other professional engineering services applicable to project, and
9) Preparation of grant application, intersection improvements, and traffic studies.
Note: Funding for these projects may come from Local, State, or Federal Funds.
CONTRACT TERM
The term of this contract shall be for one (1) year. The County reserves the right to extend any
contract, on an annual basis (or any portion thereof) and by mutual agreement, for up to three (3)
additional years and shall be subject to the same terms and conditions as set forth in the original
agreement. Under no circumstances will the term of this contract, including any extensions
thereto, exceed four (4) years. This procurement will result in a multi-source award. There is no
guarantee that the option will be exercised on any or all of the awarded contracts. There is no
guarantee of a task order on any or all of the awarded contracts. The County will abide by all
portions of New Mexico State Statute 13-1-154, regarding contract limits and terms.
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
PROFESSIONAL LIABILITY INSURANCE
The successful offeror shall maintain professional liability insurance throughout the duration of
the contract with a minimum coverage of: Comprehensive General Liability - $1,000,000 per
occurrence, $2,000,000 General Aggregate, Professional Liability - $1,000,000 per occurrence,
$2,000,000 General Aggregate. Occurrence type, if available, if not "claims made" type with a
minimum of a six (6) year tail. The County will be named as an additional insured on said policy
and will be provided with an updated certificate of insurance on an annual basis.
PROCUREMENT ADMINISTRATOR
The Procurement Administrator listed below is the official point of contact for this procurement.
All questions or requests for clarification must be submitted in writing directly to the
Procurement Administrator. Offerors are only permitted to communicate with the Procurement
Administrator regarding this RFP. No other Eddy County employees, department heads, or
managers are authorized to speak on behalf of the County for this solicitation. Contacting anyone
else in the County may result in disqualification of the offeror's proposal.
Procurement Administrator
AdriAnne Granger, CPO
Phone: 575-887-9511 Ext. 2525
Fax 575-628-3275
Email: agranger@co.eddy.nm.us
II. DEFINITION OF TERMINOLOGY
This section contains definitions that are used throughout this procurement document, including
appropriate abbreviations.
1. "Board of County Commissioners" (also "BOCC") means the elected board in whom all powers
of the County are vested and who are responsible for the proper and efficient administration of
the County government.
2. "MST" Mountain Standard Time
3. "Contract" or "Agreement" means a written agreement for the procurement of items of tangible,
personal property or services.
4. "Contractor" means a successful offeror who enters into a binding contract.
5. "County" means the County of Eddy, State of New Mexico.
6. "Determination" means the written documentation of a decision of the Procurement
Administrator including findings of fact required to support a decision. A determination becomes
part of the procurement file to which it pertains.
7. "Desirable" refers to the terms "may", "can", "should", "preferably" or "prefers" which identify
a discretionary item or factor. (As opposed to a "mandatory" item or factor.)
8. "Evaluation Committee" means a body appointed by County management to perform the
evaluation of offeror proposals.
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
9. "Evaluation Committee Report" means a report prepared by the Procurement Administrator and
the Evaluation Committee for submission to appropriate approval authorities for contract award
that contains all written determinations resulting from the conduct of a procurement requiring the
evaluation of competitive sealed proposals.
10. "Finalist" is defined as an offeror who meets all the mandatory specifications of this Request for
Proposal and whose score on evaluation factors is sufficiently high to merit further consideration
by the Evaluation Committee.
11. "Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required," which
identify a required item or factor. (As opposed to a "desirable" item or factor.) Failure to meet a
mandatory item or factor will result in the rejection of the Offeror's proposal.
12. "Offeror" is any person or entity who chooses to submit a proposal.
13. "Procurement Administrator" means the person or designee authorized by the County to manage
or administer a procurement requiring the evaluation of competitive sealed proposals; also
referred to as "Chief Procurement Officer" or "Chief Procurement Officer," in this document and
attachments.
14. "Procuring agency of the County" or "Requesting Department" means the department or other
subdivision of Eddy County that is requesting the procurement of services or items of tangible
personal property.
15. "Purchase Order" or "PO" means the document that directs a contractor to deliver items of
tangible personal property or services pursuant to an existing, valid contract.
16. "Purchasing" means Eddy County Purchasing Office or the Eddy County Chief Procurement
Officer.
17. "Request for Proposals" or "RFP" means all documents, including those attached or incorporated
by reference, used for soliciting proposals.
18. "Responsible Offer", "Responsive Proposal" or "Submissions" means an offer or proposal that
conforms in all material respects to the requirements set forth in the request for proposals.
Material respects of a request for proposal include, but are not limited to, price, quality, quantity
and delivery requirements.
19. "Responsible Offeror" means an offeror who submits a responsive proposal and who has
furnished required information and data to prove that their financial resources, production or
service facilities, personnel, service reputation and experience are adequate to make satisfactory
delivery of the services or items of tangible personal property called for in this proposal.
20. "Statement of Compliance" and "Statement of Concurrence" mean an express, affirmative
statement by the offeror in their proposal, which they agree with or agree to the stated
requirement(s). Possible examples of acceptable responses include "The [NAME HERE]
Company agrees to comply with this requirement." "The [NAME HERE] Company agrees to
participate as required."
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
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III. SEQUENCE OF EVENTS
The Procurement Administrator will make every effort to adhere to the following schedule:
ACTION RESPONSIBILITY DATE
1. Issue RFP Procurement Administrator 5/26/2026
2. Return Acknowledgement of Receipt Offeror 6/2/2026
3. Deadline to Submit Questions Offeror 6/16/2026
4. Response to Questions Posted Procurement Administrator 6/23/2026
5. Submission of Proposal Offeror 6/30/2026 @ 2:00 PM MST
6. Proposal Evaluation Evaluation Committee 6/30/2026 - 7/7/2026
7. Interviews Procurement Administrator As needed
8. Intent to Award RFP BOCC 7/28/2026
15 DAYS AFTER
9. Protest Deadline Offerors
AWARD
*Award is subject to approval of the Board of County Commissioners and per the schedule of their meetings which is
subject to change*
EXPLANATION OF EVENTS
The following provides additional detail on the sequence of events listed above:
1. Issue RFP
This RFP is being issued by the Eddy County Procurement Administrator on behalf of Eddy
County.
2. Return of "Acknowledgement of Receipt" Form
Interested Offerors are encouraged to return the Acknowledgement of Receipt form (located in
the Appendices) by hand-delivery, mail, fax, or preferably by email. The form must be signed by
an authorized representative, dated, and returned by close of business on the date listed in the
Sequence of Events.
Offerors who submit the form will be added to the distribution list to receive written responses to
questions and any RFP amendments. Offerors who fail to submit the form may not receive
crucial updates that could affect their proposal.
3. Deadline to Submit Questions
Interested Offerors may submit written questions about the intent or clarity of this RFP until the
deadline listed in the Sequence of Events. All written questions must be submitted by e-mail to
the Procurement Administrator specified in this RFP. Phone inquiries will NOT be accepted.
4. Response to Questions
Written responses to submitted written questions, along with any amendments to the RFP, will be
posted on the County's website and Procurement Portal. These updates will also be emailed to all
parties who submitted an Acknowledgement of Receipt form.
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
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5. Submission of Proposal
a) Proposal must be received no later than the date and time indicated in this RFP to be
considered. Late submissions will not be accepted or considered.
b) Any proposal that does not adhere to the specified format, and which does not address each
specification, requirement and criteria within this RFP may be deemed non-responsive and
rejected on that basis.
c) The Offeror shall assume full responsibility for timely delivery of proposals to Eddy County.
d) If a proposal contains an error and the mistake is discovered before the official opening; the
Offeror may modify or withdraw their submission electronically prior to the deadline set for
proposal opening. To do so, the Offeror must submit a written notice through the
Procurement Portal or by email to the Procurement Administrator. Withdrawn proposals may
be corrected and resubmitted electronically, as long as they are received by the designated
date and time and comply fully with the requirements outlined in the RFP. At no time may
Eddy County personnel assist in the modification, correction, or withdraw of any proposal
prior to the official opening date and time.
e) Bids will be opened by the Procurement Administrator via the Procurement Portal at the
scheduled date and time for the submission of proposals.
6. Proposal Evaluation
The Evaluation Committee may select, and the Procurement Administrator may notify "finalist"
offerors. Only finalist offerors will be invited to participate in the subsequent steps of the
procurement. The Evaluation Committee reserves the right not to utilize the finalist process if
they deem it in the best interest of the County.
7. Interviews ( if needed)
The evaluation of proposals will be performed by an Evaluation Committee appointed by County
Management and the Procurement Administrator. During this time, the Procurement
Administrator may, at their option, initiate discussions with offerors who submit responsive or
potentially responsive proposals for the purpose of clarifying aspects of the proposals, however,
proposals may be accepted and evaluated without such discussion. Discussion SHALL NOT be
initiated by the Offerors.
8. Intent to Award RFP
All awards resulting from this Request for Proposal are subject to approval by the Eddy County
Board of County Commissioners at a duly noticed public meeting. The anticipated meeting date
is identified above and is subject to change at the discretion of the County or the Board of
County Commissioners.
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RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services
for Eddy County
9. Protest Deadline
Any protest by an Offeror must be timely and must comply with NMSA 1978 Sections 13-1-172
through 13-1-176, as well as the Eddy County Procurement Policy. The protest period for timely
Offerors is fifteen (15) calendar days following the notice of intent to award,
Protest must include:
* The name and address of the protestor
* The Request for Proposal (RFP) number
* A detailed statement of the grounds for protest, including any supporting documentation.
* The specific ruling requested from the Chief Procurement Officer.
Protest may be submitted electronically via email to the Chief Procurement Officer at
agranger@co.eddy.nm.us, or deliver a hard copy to:
Eddy County
Attn: AdriAnne Granger, CPO
101 W. Greene St.
Carlsbad, NM 88220
Penalties
NMSA 1978, section 13-1-28 through 13-1-199 of the Procurement Code, imposes civil,
misdemeanor and felony criminal penalties for its violation. In addition, the New Mexico
criminal statutes impose felony penalties for bribes, gratuities and kickbacks.
IV. GENERAL REQUIREMENTS
This procurement will be conducted pursuant to the Competitive Sealed Proposals process as
defined in NMSA 1978, Section 13-1-111. Both the solicitation and any resulting contract will
comply with all applicable requirements of the New Mexico Procurement Code.
Acceptance of Conditions Governing Procurement
Offerors must indicate their acceptance of the Conditions Governing Procurement in the letter of
transmittal form. Submission of a proposal constitutes acceptance of the Evaluation Factors
contained in this RFP.
Incurring Cost
Any cost incurred by the Offeror in the preparation, transmittal, presentation of any proposal or
material, or negotiation associated with its response to this RFP shall be borne solely by the
offeror.
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