On-Call Engineering Support Services

July 24, 2026
To: Interested Parties
Re: Request for Qualifications (RFQ)
On-Call Engineering, Construction Management, and Inspection Services
Dear Prospective Consultants:
The Las Gallinas Valley Sanitary District (District) is seeking Statements of Qualifications (SOQs)
from qualified firms in support of the District's ongoing Capital Improvement Program. Through
this solicitation, the District intends to establish separate on-call agreements for three distinct
scopes of work: (1) engineering design services, (2) electrical engineering design services, and (3)
construction management and special inspection services. The District anticipates awarding one or
more agreements under each scope. The not-to-exceed amount payable under each agreement for
the contract term is as follows:
* Engineering Design Services: $200,000
* Electrical Engineering Design Services: $100,000
* Construction Management and Special Inspection Services: $300,000
Firms may submit qualifications for one or more scopes of work. A firm pursuing more than one
scope must clearly identify each scope for which it wishes to be considered and address the
qualifications requirements for each scope. Awards for each scope will be made independently.
If you would like your firm to be considered, an electronic copy of your SOQ in PDF format must be
emailed to the attention of Jasmine Diaz at jdiaz@lgvsd.org cc: engineering@lgvsd.org with the
project name and scope(s) of interest as subject heading, no later than 2:00 PM on August 13,
2026. Contract awards for this RFQ are scheduled for September 3, 2026. Firms may call the
District Engineering Department at 415-472-1734 after submitting the SOQ to confirm receipt prior
to the deadline.
Please contact the Engineering Department via email if you have any questions related to the
contents and requirements of the RFQ. Questions received after the inquiry deadline of August 4,
2026 may not be addressed.
Sincerely,
Jasmine Diaz, PE
District Engineer
101 Lucas Valley Road Suite 300 * San Rafael, CA 94903 * 415.472-1734 * Fax 415.499-7715 * www.lgvsd.org
RFQ - ON-CALL ENGINEERING SERVICES PAGE 1 OF 57

LAS GALLINAS VALLEY SANITARY DISTRICT RFQ - On-Call Collection System Hydraulic Modeling Services
REQUEST FOR QUALIFICATIONS
ON-CALL ENGINEERING, CONSTRUCTION MANAGEMENT, AND INSPECTION SERVICES
1. BACKGROUND
Las Gallinas Valley Sanitary District (District) is located in the Las Gallinas Valley of Marin County,
California between central San Rafael and Novato. It was established in April 1954 under the
Sanitary District Act of 1923 and provides wastewater collection, treatment, and recycling to more
than 30,000 customers in the Santa Venetia, Terra Linda, San Rafael Meadows, Marinwood, Lucas
Valley, and other communities of San Rafael.
The District continues to implement a multi-year Capital Improvement Program to modernize and
upgrade aging infrastructure, safeguard public health, protect the environment, and comply with
increasing State and Federal regulatory requirements. Anticipated and ongoing capital projects
include, but are not limited to, new operations and laboratory facilities, pump station and trunk
sewer improvements, collection system rehabilitation, treatment plant equipment replacement,
electrical and control system upgrades, and recycled water system improvements.
2. OBJECTIVE
The objective of this RFQ is to identify and pre-qualify firms to provide on-call professional
services, on a task-order basis, in support of the delivery of the District's Capital Improvement
Program. The District seeks to establish agreements under the three scopes of work described in
Section 3 of this RFQ so that qualified consultant resources are readily available as individual
projects and tasks arise over the term of the agreements.
This is a qualifications-based solicitation. Firms will be selected on the basis of demonstrated
qualifications, experience, and ability to perform the services described. Fee schedules submitted
with the SOQ will be used only as the basis for negotiating the fee for individual task authorizations;
a total project fee is not requested at this time.
3. SCOPES OF SERVICES
The District intends to award separate agreements under the following scopes of work.
Representative services under each scope are listed below. The lists are illustrative and not
exhaustive; specific services will be defined in individual task authorizations. Collection system
hydraulic modeling and labor compliance monitoring services are provided under separate District
on-call agreements and are excluded from this solicitation.
Scope A - Engineering Design Services (General)
Planning and engineering design services for the District's civil, mechanical, structural and process
needs, including but not limited to:
* Preliminary engineering, planning studies, alternatives analyses, and feasibility and
condition assessments.
RFQ - ON-CALL ENGINEERING SERVICES PAGE 2 OF 57

LAS GALLINAS VALLEY SANITARY DISTRICT RFQ - On-Call Collection System Hydraulic Modeling Services
* Civil, mechanical, structural, hydraulic, and process engineering design for treatment plant,
pump station, force main, gravity sewer, and recycled water facilities.
* Preparation of construction plans, specifications, and estimates at appropriate design
milestones.
* Facilitation of workshops with District staff at each design milestone.
* Permitting support, environmental and regulatory coordination, and utility coordination.
* Geotechnical, survey, and specialized subconsultant services as required.
* Engineering services during bidding and construction, including review of submittals and
responses to RFIs related to the consultant's design, and preparation of record drawings.
Scope B - Electrical Engineering Design Services
Design and preparation of construction documents for electrical systems and improvements,
including but not limited to:
* Design of power distribution systems, switchgear, motor control centers, panelboards, and
variable-frequency drives.
* Design of standby/emergency power systems, including generators, automatic transfer
switches, and paralleling.
* Lighting, grounding, lightning protection, raceway, and cable system design.
* Electrical service and utility interconnection design and coordination.
* Instrumentation and control system electrical/physical design (panels, wiring,
terminations).
* Preparation of electrical plans, specifications, and estimates (PS&E), including supporting
calculations and studies.
* Electrical engineering services during bidding and construction, including submittal review,
RFI response, and record drawings.
Scope C - Construction Management and Special Inspection Services
Management, observation, inspection, and special inspection of the District's construction projects
from preconstruction through closeout, including but not limited to:
* Construction management and owner's representative services, including coordination
among District staff, designers, contractors, regulators, and funding agencies.
* Construction observation and inspection, including specialty inspection coordination and
materials testing oversight.
* Submittal review and tracking, RFI management, and coordination of engineering support
during construction.
* Cost estimating, change order review and negotiation, claims analysis, and payment
application review.
* Schedule review, progress monitoring, and schedule/delay analysis.
* Preconstruction services, constructability and bid-document review, bidding and
procurement support.
RFQ - ON-CALL ENGINEERING SERVICES PAGE 3 OF 57

LAS GALLINAS VALLEY SANITARY DISTRICT RFQ - On-Call Collection System Hydraulic Modeling Services
* Daily reports, photo/video documentation, coordination with the District's labor
compliance consultant, and funding/grant compliance documentation.
* Commissioning coordination, startup support, project closeout, record documentation, and
warranty administration.
* Coordination and performance of special inspections and materials testing required under
Chapter 17 of the California Building Code, including reinforced concrete, structural steel
and welding, high-strength bolting, masonry, soils and foundations, and post-installed
anchors, and maintenance of the statement of special inspections and associated inspection
records.
4. ON-CALL STRUCTURE, TERM, AND BUDGET
Services under each scope of work will be provided on an on-call basis pursuant to individual tasks,
which will be authorized as follows:
1. The District will prepare and issue a written task request describing the scope, schedule, and
deliverables for the specific task.
2. The consultant will submit a letter proposal describing its approach, staffing, schedule, and a
not-to-exceed (NTE) fee based on the billing rates in its approved fee schedule.
3. The District and the consultant will agree on the scope, schedule, and budget for the task.
4. The District will issue a written authorization to proceed in accordance with Section 5 of the
standard Agreement before any work begins.
5. The consultant will perform the authorized work and submit monthly invoices detailing labor,
other direct costs, and subconsultant charges.
6. The cumulative fee for all task authorizations shall not exceed the not-to-exceed amount for
the applicable scope of work for the contract term.
The not-to-exceed amount payable under each agreement for the contract term is as follows:
* Engineering Design Services: $200,000
* Electrical Engineering Design Services: $100,000
* Construction Management and Special Inspection Services: $300,000
Each agreement will have an initial term of two (2) years, with an option to extend the agreement in
accordance with Section 12 of the Standard Agreement (one additional period of one (1) year).
5. STATEMENT OF QUALIFICATIONS REQUIREMENTS AND CONTENTS
Each SOQ shall be prepared in accordance with the following. Material submitted in addition to that
specifically required will not be reviewed. A firm submitting for more than one scope shall clearly
indicate each scope on the cover and shall address Relevant Project Experience, Key Personnel,
Resumes, and Fee Schedule separately for each scope pursued.
Cover Letter
Include the firm name, contact person, and a brief statement of interest identifying the scope(s) of
work for which the firm wishes to be considered and why the firm is a good fit.
RFQ - ON-CALL ENGINEERING SERVICES PAGE 4 OF 57

LAS GALLINAS VALLEY SANITARY DISTRICT RFQ - On-Call Collection System Hydraulic Modeling Services
Firm Overview
Describe the firm's history, size, office location(s), and core areas of expertise relevant to the
scope(s) pursued.
Relevant Project Experience
Submit at least three (3) reference projects for each scope pursued, each with the client name and
contact information, scope, dollar value, dates, and the firm's role.
Key Personnel
Provide an organizational chart for the proposed consultant team and identify proposed
subconsultants, if any, for each scope pursued.
Resumes
Provide resumes for the key staff proposed for the work.
Fee Schedule
Provide a fee schedule listing hourly billing rates by staff classification and a schedule of other
direct costs and any subconsultant markups. The fee schedule will serve as the basis for negotiating
individual task proposals.
Maximum Number of Pages
Ten (10) single-sided pages per scope of work pursued, excluding resumes and the fee schedule.
The fee schedule may be provided on a separate 11-by-17-inch sheet.
6. CONSULTANT SELECTION PROCESS
If deemed necessary, the District may invite up to three (3) firms per scope for oral interviews. The
criteria used in evaluating SOQs include, but are not limited to, the following:
* Knowledge and understanding of the project requirements and District needs.
* Approach to performing services on an on-call, task basis.
* Experience with the relevant scope of work.
* Responsiveness and ability to perform tasks within the schedules established in individual
task authorizations.
* Commitment of key personnel and their experience.
7. TENTATIVE CONSULTANT SELECTION SCHEDULE
* Request for Qualifications Published July 24, 2026
* Questions on the RFQ Deadline August 4, 2026
* Statement of Qualifications Deadline August 13, 2026 at 2:00 PM
* Award September 3, 2026
RFQ - ON-CALL ENGINEERING SERVICES PAGE 5 OF 57

LAS GALLINAS VALLEY SANITARY DISTRICT RFQ - On-Call Collection System Hydraulic Modeling Services
8. STANDARD CONSULTANT AGREEMENT
The Consultant selected to provide the Scope of Services shall use the District's standard consultant
Agreement (attached). By submitting a proposal for this work, the Consultant agrees to use this
form for the contract. Contractually required insurance coverage and endorsement information is
set forth in the body of the Agreement and its exhibits.
9. RESERVATION OF RIGHTS
This RFQ does not commit the District to award any agreement, to pay any costs incurred in the
preparation of an SOQ, or to procure or contract for any services. The District reserves the right to
accept or reject any or all SOQs, to waive any irregularities or informalities in the process or in any
submittal, to request additional information, to issue addenda, and to modify, suspend, or cancel
this RFQ, in whole or in part, at any time, when doing so is in the best interest of the District. All
SOQs become the property of the District and are subject to disclosure under the California Public
Records Act.
RFQ - ON-CALL ENGINEERING SERVICES PAGE 6 OF 57

AGREEMENT
FOR CONSULTATION AND PROFESSIONAL ENGINEERING SERVICES
ON-CALL CONTRACT FOR ENGINEERING SERVICES
JOB NO. 27XXX-XX
THIS AGREEMENT made this _____ day of ________________, _______ by and
between the LAS GALLINAS VALLEY SANITARY DISTRICT (hereinafter referred to as
"District"), and [CONSULTANT NAME], whose address is, [CONSULTANT ADDRESS]
(hereinafter referred to as "Consultant");
WITNESSETH:
IN CONSIDERATION of the mutual covenants and conditions herein contained, the
parties do hereby agree as follows:
1. General
DISTRICT engages CONSULTANT to furnish the services hereinafter mentioned upon
the covenants and conditions of this Agreement, at the compensation herein stipulated, and
CONSULTANT accepts said engagement upon said terms.
2. Duties of Consultant; Services to be Performed by Consultant
CONSULTANT shall perform such duties and services as are listed on Exhibit A
attached hereto, and is hereby referred to and made a part hereof by reference. Said services
shall be completed according to the time schedule contained in Exhibit A.
3. Services or Materials to be Performed or Furnished by District
DISTRICT shall perform such services or furnish such materials to CONSULTANT in
connection with this Agreement as are set forth on Exhibit B. If there are no entries on said
Exhibit B, DISTRICT, shall not be required to provide any services or furnish any materials to
CONSULTANT. Unless otherwise provided on Exhibit B, all said services and materials to be
furnished by DISTRICT will be without cost to CONSULTANT.
4. Payment by District: Time and Manner of Payment
DISTRICT shall pay CONSULTANT, for all services to be rendered and all materials to
be furnished under this Agreement, the amount specifically set forth and in the manner
specifically set forth on Exhibit C. CONSULTANT agrees to accept said sum as full
compensation for all services due under this Agreement. Notwithstanding any other language in
the Agreement or any exhibits, CONSULTANT agrees that it will perform all tasks for a sum not
to exceed [DOLLAR AMOUNT SPELLED] ($XX,XXX.XX U.S. Dollars). This is an
Agreement for a specific task as defined in Exhibit A, Consultant Services (Scope of Work), for
ON-CALL CONTRACT FOR HYDRAULIC MODELING SERVICES and
CONSULTANT has accurately determined the price of those tasks.
Contract Template Reviewed June 2026 by P. Richardson
RFQ - ON-CALL ENGINEERING SERVICES PAGE 7 OF 57

5. Authorization To Perform Services
The CONSULTANT is not authorized to perform any services, or incur any costs
whatsoever under the terms of this Agreement until receipt of written authorization from the
DISTRICT.
6. Additional Work
CONSULTANT shall be entitled to extra compensation for services or materials not
otherwise required under this Agreement or described in Exhibit A, provided that DISTRICT
shall first have identified the services or materials as extra, and requested such extra services or
materials in writing, but in no event shall DISTRICT be liable for payment unless the amount of
such extra compensation shall first have been agreed to in writing by DISTRICT.
7. Professional Skill
CONSULTANT represents that it is skilled in the professional calling necessary to
perform the work agreed to be done by it under this Agreement. CONSULTANT represents and
warrants to DISTRICT that it has all licenses, permits, qualifications that are legally required for
CONSULTANT to practice its profession and that CONSULTANT shall, at its sole cost and
expense, keep all such licenses, permits, and approvals which are legally required for
CONSULTANT to practice its profession in effect. DISTRICT relies upon the skill of
CONSULTANT to do and perform its work in a skillful manner, and CONSULTANT agrees to
thus perform its work, and the acceptance of its work by DISTRICT shall not operate as a release
of CONSULTANT from said Agreement. For purposes of this Agreement, "skillful manner"
shall mean the standard of care prevailing in the industry in the San Francisco Bay Area during
the term of this Agreement.
8. Equal Employment Opportunity
CONSULTANT shall not discriminate against any employee or applicant for
employment and shall comply with the provisions of Section 12940 of the Government Code.
9. Compliance with Laws
CONSULTANT shall comply with all federal, state and District laws, statutes,
ordinances, rules and regulations and the orders and decrees of any courts or administrative
bodies or tribunals in any manner affecting the performance of the Agreement. Any suit or
action by either party shall be brought in the Superior Court for the County of Marin, California.
The laws of the State of California shall govern this Agreement.
10. Labor Compliance
This project is subject to the requirements of Section 1720 et seq. of the California
Labor Code requiring the payment of prevailing wages, the training of apprentices and
compliance with other applicable requirements. Contractors and all subcontractors who
perform work on the project are required to comply with these requirements. Prevailing
wages apply to all projects over $1,000 which are defined as a "public work" by the State of
California.
The applicable California prevailing wage rate can be found at www.dir.ca.gov and
are on file with the Agency's principal office, which shall be available to any interested
party upon request.
Contract Template Reviewed June 2026 by P. Richardson
RFQ - ON-CALL ENGINEERING SERVICES PAGE 8 OF 57

Specifically, contractors are reminded of the need for compliance with Labor Code
Section 1774-1775 (the payment of prevailing wages and documentation of such), Section
1776 (the keeping and submission of accurate certified payrolls) and 1777.5 in the
employment of apprentices on public works projects. Further, overtime must be paid for
work in excess of 8 hours per day or 40 hours per week pursuant to Labor Code Section
1811-1813.
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public
works project, unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
All contractors/subcontractors and related construction services subject to prevailing
wage, including but not limited to: trucking, surveying and inspection work must be
registered with the Department of Industrial Relations as a "public works contractor". Those
you fail to register and maintain their status as a public works contractor shall not be
permitted to perform work on the project.
This project is subject to compliance monitoring and enforcement by the Department
of Industrial Relations.
The Agency shall withhold any portion of a payment; including the entire payment
amount, until certified payroll forms and related documentation are properly submitted,
reviewed and found to be in full compliance. In the event that certified payroll forms do not
comply with the requirements of Labor Code Section 1720 et seq., the Agency may continue
to hold sufficient funds to cover estimated wages and penalties under the contract.
11. Independent Contractor; Not An Agent
CONSULTANT, at all times during the term of this Agreement is acting as an
independent contractor in furnishing the services or materials and performing the work required
by this Agreement and is not an agent, servant or employee of DISTRICT. Notwithstanding any
other DISTRICT, state or federal policy, rule, regulation, law, or ordinance to the contrary,
CONSULTANT and any of its employees, agents, and subcontractors providing services under
this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all
claims to, any compensation, benefit, or any incident of employment by DISTRICT, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of DISTRICT and entitlement to any contribution to be paid by
DISTRICT for employer contributions and/or employee contributions for PERS benefits.
Except as DISTRICT may specify in writing, CONSULTANT shall have no authority,
express or implied, to act on behalf of DISTRICT in any capacity whatsoever as an agent or
pursuant to this Agreement to bind DISTRICT to any obligation whatsoever.
Contract Template Reviewed June 2026 by P. Richardson
RFQ - ON-CALL ENGINEERING SERVICES PAGE 9 OF 57

12. Term and Option to Extend
This Agreement shall commence on the date first written above, and unless sooner
terminated as provided herein, shall remain in full force and effect through [CONTRACT END
DATE], (the "Initial Term"), or until completion of the services described in Exhibit A,
whichever occurs first.
Option to Extend. The DISTRICT shall have the option to extend the term of this
Agreement for one (1) additional period of one (1) year (the "Extension Term") beyond the
Initial Term. The DISTRICT may exercise this option by providing written notice to
CONSULTANT not less than thirty (30) days prior to the expiration of the Initial Term. Any
such extension shall become effective only upon CONSULTANT's written consent. All terms
and conditions of this Agreement shall remain in full force and effect during the Extension Term.
13. Time
CONSULTANT shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT'S
obligations pursuant to this Agreement.
14. Indemnity
CONSULTANT agrees to indemnify and save harmless and defend with counsel
acceptable to DISTRICT, the DISTRICT, its officials, officers, employees, agents, and
volunteers from and against any and all losses, liability, suits, actions, costs, expenses, claims,
causes of action and damages (including costs of defense) arising out of any personal injury,
bodily injury, loss of life, or damage to property, or any violation of any federal, state, or
municipal law or ordinance to the extent caused, in whole or in part, by recklessness, the willful
misconduct or negligent acts or omissions of CONSULTANT, its officers, employees, agents,
consultants, subcontractors or any officer, agent or employee thereof but excluding liabilities due
to the active negligence of the DISTRICT. By execution of this Agreement, CONSULTANT
acknowledges and agrees that CONSULTANT has read and understands the provisions hereof
and that this paragraph is a material element of consideration. DISTRICT and CONSULTANT
agree that this Agreement is consistent with Section 2782.8 of the Civil Code.
15. Insurance: Public Liability, Workers' Compensation, Errors and Omissions
CONSULTANT shall procure and maintain for the duration of the contract insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its officers,
subcontractors, agents, representatives, or employees.
CONSULTANT shall be required to meet all District Insurance Requirements. See
Exhibit D for District Insurance Requirements.
16. Consultant Professional Team
CONSULTANT shall provide and maintain the professional team to perform and furnish
the materials in connection with this Agreement whose names and capacities are set forth on
Contract Template Reviewed June 2026 by P. Richardson
RFQ - ON-CALL ENGINEERING SERVICES PAGE 10 OF 57