On-Call Engineering Design Services for the Stormwater Management Department

Agency: Henry County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: May 8, 2019
Due Date: Jun 5, 2019
Solicitation No: RFQ#: 19-36
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Bid Documents: Please Login to View Page
RFQ: 19-36

On-Call Engineering Design Services for the Stormwater Management Department

The Henry County Board of Commissioners is soliciting statements of qualifications to develop a shortlist of pre-qualified firms to provide on-call engineering design services for the Henry County Stormwater Management Department funded projects. This Request for Qualifications will not result in a contract award. Instead, this Request for Qualifications will result in a list of one or more qualified firms who will be eligible to participate in future projects from the Henry County Board of Commissioners.

Qualification documents will be received by Henry County Board of Commissioners, Purchasing Department, 140 Henry Parkway, Room 209, McDonough, GA 30253 until 3:00 PM local time on June 5, 2019. Late documents will not be considered nor returned.

Statements of qualifications may not be withdrawn for sixty (60) days after the time and date set for closing, except as allowed by OCGA. Henry County reserves the right to reject any and all proposals and to waive any technicalities

The proposal documents and specifications are available for inspection and download here:

Contact: E-mail or call (770) 288-6027

Attachment Preview

Henry County
Purchasing Department
140 Henry Parkway, McDonough, GA 30253
Phone: 770-288-6027
Fax: 770-288-6047
Website: henrycounty-ga.com/purchasing
REQUEST FOR QUALIFICATIONS
Sealed Envelope shall be marked with the following information:
RFQ # 19-36
On-Call Engineering Design Services for the Stormwater Management Department
Opening: 3:00 PM, June 5, 2019
SCHEDULE OF EVENTS FOR
19-36
On-Call Engineering Design Services for the Stormwater Management Department
Pre-Bid Conference and Site Visit
None
Deadline for requests for clarifications and questions. Any possible exceptions to
the specifications and/or terms and conditions should be addressed at this
phase. These requests will be answered in an addendum and must be emailed to:
henrycountyrfp@co.henry.ga.us
*Deadline for first addendum, if required, posted on the Henry County website:
henrycounty-ga.com/purchasing
Sealed qualifications will be accepted until the opening date and time. Any late
submittals received will not be considered. Submittals are to be delivered to Henry
County Purchasing Department, 140 Henry Parkway, McDonough, GA 30253.
3:00 PM
May 22, 2019
3:00 PM
May 29, 2019
3:00 PM
June 5, 2019
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD
COMPANY NAME:
DATE:
MAILING ADDRESS:
PHONE:
CITY:
FAX:
STATE:
ZIP:
SSN OR FEDERAL TAX ID:
EMAIL:
TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME:
AUTHORIZED SIGNATURE:
*The posting of additional addenda may be required and it is the responsibility of the Proposer to ensure that they review the
County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included
form) with their solicitation. Proposers should not expect to be individually notified by Henry County.
______________________________________________________________________________________________________________________
RFQ # 19-36, On-Call Engineering Design Services for the Stormwater Management Department
Page 1 of 20
RFQ # 19-36
On-Call Engineering Design Services for the Stormwater Management Department
Opening: 3:00 PM, June 5, 2019
TABLE OF CONTENTS
SECTION I GENERAL OVERVIEW
A - PURPOSE
B - GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
SECTION II SPECIFICATIONS
A SCOPE OF WORK
B - INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS
C - SELECTION METHOD
SECTION III - EVALUATION AND SELECTION CRITERIA
SECTION IV - FORMS
CERTIFICATION FORM
BID AUTHORIZATION AFFIDAVIT
NON-CONFLICT OF INTEREST
SUPPLIER INCLUSION PROGRAM
CHECKLIST FOR RFQ
SECTION V REQUEST FOR QUALIFICATIONS LABEL
Page
3
3-8
9
10
10 - 12
13 - 14
15
16
17
18
19
20
______________________________________________________________________________________________________________________
RFQ # 19-36, On-Call Engineering Design Services for the Stormwater Management Department
Page 2 of 20
SECTION I - GENERAL OVERVIEW
A. PURPOSE
The Henry County Board of Commissioners is soliciting statements of qualifications to develop a
shortlist of pre-qualified firms to provide on-call engineering design services for the Henry County
Stormwater Management Department funded projects. This Request for Qualifications will not result in
a contract award. Instead, this Request for Qualifications will result in a list of one or more qualified
firms who will be eligible to participate in future projects from the Henry County Board of
Commissioners. All respondents to this RFQ are subject to instructions communicated in this document
and are cautioned to completely review the entire RFQ and follow instructions carefully.
B. GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
1. Qualifications Submission
a. These instructions will bind firms to terms and conditions herein set forth, except as specifically
stated otherwise in special contract terms with any individual qualifications. These instructions
are to be considered an integral part of the submittals.
b. Qualification documents may be submitted by mail, common carrier or delivered in person. Fax
or electronic submittals are not acceptable. It shall be the duty of each proposer to ensure that their
qualification documents are delivered within the time and at the place prescribed in this document.
Qualifications received prior to the time fixed in this document will be securely kept unopened. A
date/time stamp will be affixed to the envelope/package immediately upon its arrival to the
Purchasing Department. Any submittals received at the office designated in this document after
the exact time and date specified, will not be considered. If a late submittal is received via carrier,
it will be marked “late” and will not be opened. If a late submittal is hand delivered, it will be
returned unopened to the presenter.
c. At the date and time specified for the opening of the qualifications, the submittals shall be publicly
opened and the list of respondents will be read aloud.
d. The documents must be submitted in a sealed envelope/parcel and mailed or delivered on or
before the date and time stated in this document to:
Henry County Purchasing Department
140 Henry Parkway
McDonough, Georgia 30253
RFQ # 19-36
On-Call Engineering Design Services for the Stormwater Management Department
Opening: 3:00 PM, June 5, 2019
e. The Submittal Checklist must be reviewed and the Proposer is to comply with the order of the
submittal of documents. This document along with the cover page (page 1) is to be included with
the qualification documents.
f. The following items are to be submitted:
One (1) unbound clearly marked “Original,” of the qualification documents
Six (6) bound complete copies (not to exceed a 1/2” capacity ring binder) identical to the
original qualification documents, and
One (1) electronic version in PDF format on CD/DVD or USB flash drive identical to the
original qualification documents. The CD/DVD or USB flash drive should be labeled with
the RFP number and proposer’s name.
g. All qualification documents must be manually signed and filled out legibly (typewritten or printed
in ink) with all changes or corrections initialed by the person signing the proposal.
h. If descriptive literature is attached to the qualifications, your firm’s name must be on all sheets
submitted.
i. All qualifications submitted shall be deemed to have been made with full knowledge of all terms,
______________________________________________________________________________________________________________________
RFQ # 19-36, On-Call Engineering Design Services for the Stormwater Management Department
Page 3 of 20
conditions, and requirements contained in this request. The failure or omission of any firm to
examine any form, instrument or document shall in no way relieve any firm from obligations in
respect to the submittal or the compliance of the terms, conditions and requirements of the
submittals.
j. Individual consultants shall provide their Social Security number and proprietorships, partnerships
and corporations shall provide their Federal Employer Identification number on page one of this
document and a completed W9 form is to be submitted with the qualification documents.
k. The authorized representative whose signature will appear on the documents submitted certifies
that the firm has carefully examined the instructions of this request for qualifications and the terms
and specifications applicable to and made a part of this submittal.
l. Any documentation submitted with or in support of a firm’s qualifications shall become subject to
public inspection under the Georgia Open Records Act. Labeling such information “Confidential”,
“Proprietary”, or in any other manner shall not protect this material from public inspection upon
request. All records become subject to public inspection only after award of the contract or
purchase order.
2. Pre-Proposal Conference
The Pre-Proposal Conference or any other information session (if indicated in the schedule of events)
will be held at the offices referred to in the “Schedule of Events” of this RFQ. Unless indicated
otherwise, attendance is not mandatory; although suppliers are strongly encouraged to attend. However,
in the event the conference has been identified as mandatory, then a representative of the supplier must
attend the conference in its entirety to be considered eligible for contract award.
3. Clarification and Communication to County Concerning Request for Qualifications
a. From time to time, the Purchasing Department may have to release written changes to a
solicitation. These formal written changes are called addendum or if multiple, Addenda. It is
the responsibility of the Proposer to ensure that they have all applicable addenda prior to
the qualifications submission. Therefore, we encourage all Proposers to frequently review
the County’s website: henrycounty-ga.com/purchasing
All addenda forms must be signed and submitted with the qualifications. Failure to
respond and acknowledge any addenda or requests for clarification, even after the
qualifications opening, shall result in a non-responsive qualifications.
b. The successful firm’s qualifications and all addenda will become a part of the agreement resulting
from this document.
c. Proposers seeking an award of a Henry County contract shall not initiate or continue any verbal
or written communication regarding a solicitation with any County officer, elected official,
employee or other County representative without permission of the Purchasing Department
between the date of the issuance of the solicitation and the date of the final contract award by the
Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined
that such communication has compromised the competitive process, the offer submitted by the
individual, firm or business shall be disqualified from consideration for award. EXCEPTION to
the above would be emailing request for clarification and/or questions to the Purchasing
Department henrycountyrfp@co.henry.ga.us. (These requests will be answered in an addendum.
Please see schedule of events.)
4. Qualifications and Contract Documents
a. Documents executed by an attorney or agent on behalf of the firm shall be accompanied by an
authenticated copy of the Power of Attorney or other evidence of authority to act on behalf of the
proposer.
Corporation: If the Proposer is a corporation, the qualifications must be submitted in the name
of the corporation, not simply the corporation’s trade name. In addition, the documents shall be
______________________________________________________________________________________________________________________
RFQ # 19-36, On-Call Engineering Design Services for the Stormwater Management Department
Page 4 of 20
signed by an officer of the corporation.
Partnership: If the Proposer is a partnership, all partners must sign the bid. If all the partners do
not sign the bid, then the names of all those except limited partners must be furnished on the bid
and evidence of the authority of the signer(s) to execute the bid on behalf of the partnership.
Limited Liability Company (LLC): If the Proposer is a limited liability company, the authorized
agent having authority to bind the limited liability company must sign the bid documents.
Sole Proprietorship or Individual: If the Proposer is a sole proprietor or individual, a signature
is required on all bid documents by that individual.
b. The contract documents consist of this Agreement, Specifications and Addenda issued prior to
execution of this Agreement, other documents listed in this Agreement and Modifications issued
after execution of this Agreement. These form the Contract and are as fully a part of the Contract
as if attached to this Agreement or repeated herein. The Contract represents the entire and
integrated Agreement between the parties hereto and supersedes prior negotiations, representation
or agreements, either written or oral.
c. Contract Term The time period of the agreement, if any is formed from this bid, will be
determined after the review and evaluation of the Time Line Schedules submitted by the
successful Consultant.
5. Alterations of Solicitation and Associated Documents
Alterations of County documents are strictly prohibited and will result in automatic disqualification of
the proposer’s solicitation response.
6. Cost Incurred by Vendors
All expenses involved with the preparation and submission of the RFQ to the Henry County Board of
Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).
7. Design, Standards and Practices
Design, strength, quality of materials and workmanship must conform to the industry acceptable
standards of engineering practices and/or professional services.
8. Non-collusion
By submitting a qualifications in response to this solicitation, the proposer represents that in the
preparation and submission of this qualifications, said Proposer did not either directly or indirectly, enter
into any combination or arrangement with any person, Proposer, Corporation or enter into any
agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive
bidding in violation of the Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or
Sections 59.1 68.6 through 59.68.8). Collusion and fraud in qualifications preparation shall be
reported to the State of Georgia Attorney General and the United States Justice Department.
9. Nondiscrimination
Notwithstanding any other provision of this Agreement, during the performance of this Agreement
Contractor, for itself, its heirs, personal representatives, successors in interest and assigns, as part of the
consideration of this Agreement does hereby covenant and agree, as a covenant running with the land,
that:
a. No person on the grounds of race, color, religion, sex or national origin shall be excluded from
participation in, denied the benefits of, or otherwise be subjected to discrimination;
b. In the production of the vehicle(s), and the furnishing of services therein or thereon, no person on
the grounds of race, color, religion, sex or national origin shall be excluded from participation in,
or denied the benefits of, such activities, or otherwise be subjected to discrimination.
______________________________________________________________________________________________________________________
RFQ # 19-36, On-Call Engineering Design Services for the Stormwater Management Department
Page 5 of 20

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