On-Call Engineering and Architectural Services for Elevator Design & Construction Administration

REQUEST FOR QUALIFICATIONS
6135
ON-CALL ENGINEERING AND ARCHITECTURAL SERVICES FOR
ELEVATOR DESIGN & CONSTRUCTION ADMINISTRATION
The Seattle Housing Authority (SHA) is seeking a qualified professional
firm to provide Engineering, Architectural, and Cost Estimating services for
on-call elevator design and construction administration. Seattle Housing
Authority owns or manages many low-rise and high-rise apartment
buildings constructed throughout the city. The buildings have one or more
elevators per building. Many of these elevators will need to be modernized
or replaced over the next five years. To provide SHA staff with on-call
architectural-engineering services to prepare and complete an elevator
modernization scope of work to existing elevator(s), or to design a new
elevator installation to replace the existing elevator(s), all in occupied
buildings. SHA may also require on an as-needed basis, elevator repair
technical and maintenance review advisory services in support of SHA's
existing elevator maintenance contract.
Pre-Submission Conference: SHA will hold a virtual Pre-Submission
Conference on Wednesday, February 11, 2026, at 10:00 am.
To attend the Pre-Submission Conference via MS Teams, join the following
link:
Microsoft Teams
Join the meeting now
Meeting ID: 230 068 633 762 29
Passcode: ef3H2hZ3
Dial in by phone
+1 206-257-3799,,249392969# United States, Seattle
Find a local number
Phone conference ID: 249 392 969#
Join on a video conferencing device
Tenant key: 507130161@t.plcm.vc
Video ID: 119 837 127 2
If you need the link emailed, please e-mail Patti Armstrong, Contract
Administrator, at patti.armstrong@seattlehousing.org and you will be sent
an invitation to join.
RFQ Solicitation No. 6135

* Obtaining the RFQ: Visit our website at Do business with us | Seattle
Housing Authority to obtain a copy of the RFQ. Any addenda issued for
this RFQ will be published at the above-referenced website and
proposers are responsible for checking the website prior to submission
of proposals for any addenda. If you are unable to download the RFQ or
addenda, you may e-mail Patti Armstrong, Contract Administrator, at
patti.armstrong@seattlehousing.org.
Questions: Any questions or requests for further information must be
submitted in writing no later than 1:00 PM on Friday, February 13, 2026, to
the Contract Administrator noted above by e-mail at
patti.armstrong@seattlehousing.org.
Submission Deadline: Proposals must be received not later than 1:00 pm
on Monday, March 2, 2026, at the Contract Administrator's e-mail address
noted above.
Diversity: SHA strongly encourages minority-owned and women-owned
businesses, socially and economically disadvantaged businesses, HUD
Section 3 businesses, small businesses and veteran-owned businesses to
submit proposals or to participate in a subcontracting capacity on SHA
contracts.
Rights Reserved: SHA reserves the right to waive as an informality any
irregularities in submittals, and/or to reject any and all proposals.
Diana Peterson
Procurement and Contracts Manager
SHA Solicitation No. 6135 Page 1 of 13
Last Revised: 10/22/24

CONSULTANT REGISTRATION FORM
If you plan on submitting your qualifications for this project, please complete this
registration form and e-mail it to Patti Armstrong, Sr. Contract Administrator, at
patti.armstrong@seattlehousing.org so that you can be contacted directly if necessary.
SEATTLE HOUSING AUTHORITY
RFQ Solicitation No. 6135
On-Call Engineering and Architectural Services for
Elevator Design and Construction Administration
Name of Firm: _____________________________________
Business Address: _________________________________
_________________________________
_________________________________
Contact Information:
Name: ________________________________________
Title: _________________________________________
Telephone #: __________________
e-mail: ________________________________________
Thank you.
SHA Solicitation No. 6135 Page 1 of 13
Last Revised: 10/22/24

REQUEST FOR QUALIFICATIONS
(SOLICITATION NO. 6135)
for
On-Call Engineering and Architectural Services for
Elevator Design and Construction Administration
TABLE OF CONTENTS
A. INTRODUCTION
B. SUBMITTAL REQUIREMENTS
C. SCOPE OF WORK
D. INFORMATION TO BE PROVIDED IN YOUR SUBMITTAL
E. EVALUATION CRITERIA
F. SELECTION PROCESS
G. CONTRACT NEGOTIATIONS
H. ADMINISTRATIVE INFORMATION
ATTACHMENTS:
A. FORMS:
* Vendor Fact Sheet
* Suspension and Debarment Compliance Certificate
B. INFORMATIONAL EXHIBITS:
* HUD Section 3 Information and Section 3 Forms
RFQ Issued On: Submittal Due:
Monday, March 2, 2026 at
Wednesday, February 4, 2026 1:00 PM PT

Seattle Housing Authority
Request for Qualifications (Solicitation No. 6135)
On-Call Engineering and Architectural Services for
Elevator Design and Construction Administration
A. INTRODUCTION
1) General: The Seattle Housing Authority (SHA) is seeking a qualified professional firm
to provide Engineering, Architectural, and Cost Estimating services for on-call elevator
design and construction administration. Seattle Housing Authority owns or manages
many low-rise and high-rise apartment buildings constructed throughout the city. The
buildings have one or more elevators per building. Many of these elevators will need
to be modernized or replaced over the next five years. To provide SHA staff with on-
call architectural-engineering services to prepare and complete an elevator
modernization scope of work to existing elevator(s), or to design a new elevator
installation to replace the existing elevator(s), all in occupied buildings. SHA may also
require on an as-needed basis, elevator repair technical and maintenance review
advisory services in support of SHA's existing elevator maintenance contract.
2) Seattle Housing Authority Background: SHA is an independent public corporation
providing long-term, low-income rental housing and rental assistance to more than
38,000 people in the city of Seattle. We believe in providing more than housing for our
tenants, and we partner with many organizations to offer an array of services and
community activities to help those we serve improve their lives. The majority of SHA's
funding is federal, through the U.S Department of Housing and Urban Development
(HUD). Other income includes rent revenue and non-HUD public and private grants.
SHA operates according to the following Mission and Values:
Our Mission
The mission of the Seattle Housing Authority is to enhance the Seattle community
by creating and sustaining decent, safe and affordable living environments that
foster stability and increase self-sufficiency for people with low incomes.
Our Values
As stewards of the public trust, we pursue our mission and responsibilities in a
spirit of service, teamwork, and respect. We embrace the values of excellence,
collaboration, innovation, and appreciation.
SHA owns and operates more than 8,500 housing units at nearly 400 sites throughout
the city. SHA also administers approximately 12,000 Housing Choice Vouchers,
enabling low-income residents to receive rental assistance throughout the Seattle
housing market. SHA, an independent public corporation established in 1939, is
governed by a seven-member Board of Commissioners, two of whom are SHA

residents. Commissioners are appointed by the Mayor and confirmed by the City
Council. More information is available at seattlehousing.org.
3) Women and Minority Business Enterprise (WMBE) Inclusion: SHA requires
submitters to make good-faith efforts to meet SHA's 14% aspirational WMBE goal and
provide meaningful opportunities to WMBE firms to participate in the direct
performance of commercially useful work as part of the proposed Project Team.
4) [Reserved.]
5) Cooperative Purchasing: RCW 39.34 allows cooperative purchasing between
public agencies (political subdivisions) in the State of Washington. Public agencies
that file an Interlocal Joint Purchasing Agreement with SHA may also wish to procure
the services herein offered by the successful party. The successful party shall have
the option of extending its offer to SHA to other agencies for the same cost, terms and
conditions.
SHA does not accept any responsibility for agreements, contracts or purchase orders
issued by other public agencies to the successful party. Each public agency accepts
responsibility for compliance with any additional or varying laws and regulations
governing purchase by or on behalf of the public agency. SHA accepts no
responsibility for the performance of the successful party in providing services to other
public agencies, nor any responsibility for the payment price to the successful party
for other public-agency purchases.
B. SUBMITTAL REQUIREMENTS
Schedule:
Activity Location Day Date Time
Please join the link provided on the
first page of this proposal package.
If you need the link emailed, please
Pre- 10:00-
e-mail Patti Armstrong, Contract
Submittal Wednesday 2/11/26 11:00 AM
Administrator, at
Meeting PT
patti.armstrong@seattlehousing.org
and you will be sent an invitation to
join.
Deadline for 1:00 PM
By email. Friday 2/13/26
Questions PT
SUBMITTAL DEADLINE AND DELIVERY INFORMATION
Submittals should be to the
By Email
attention of Patti Armstrong at Monday 3/2/26 1:00 PM
patti.armstrong@seattlehousing.org PT
Questions: Questions must be in writing and sent prior to the Deadline for Questions
date and time shown above. Submit your questions to Patti Armstrong at
patti.armstrong@seattlehousing.org.

Addenda: In the event there are changes or clarifications to this RFQ, SHA will issue
an addendum. Addenda will be published on the "Solicitations" page on SHA's
website. It is the responsibility of submitters to check this website before submitting
and downloading any addenda issued. If you are unable to download the addenda,
you may e-mail the Contract Administrator, Patti Armstrong at
patti.armstrong@seattlehousing.org to have a copy of the addenda mailed or e-mailed
to you.
Pre-Submittal Meeting: Firms interested in this project (both as a prime consultant
or as sub-consultants) are strongly encouraged to attend a Pre-Submittal Meeting at
the date and time indicated above.
Submittal: The deadlines given above are firm as to place, date, and time. SHA will
not consider any proposal received after the deadline.
All proposals should be clearly marked when e-mailed to avoid any confusion about
recording arrival dates and times. Proposers should take this practice into account
and submit their materials early to avoid any risk of ineligibility caused by
unanticipated delays or other delivery problems. NOTE: A faxed or hand delivered
proposal is not acceptable.
All proposals received will become the property of the Seattle Housing Authority and
will not be returned to the Proposer.
Submittals should be limited to a maximum of 12 pages single sided, or 6 pages
double sided in no smaller than 10 point font on 812" by 11" sheets. The following are
NOT INCLUDED in the page limit mentioned above: your cover letter, vendor fact
sheet, resumes, the Suspension and Debarment Certificate, and any applicable
Section 3 form(s). Your cover letter should express your interest in performing the
work. A principal or officer of the firm authorized to execute contracts or other similar
documents on the firm's behalf must sign the letter.
1) Required number of copies: Submitters responding to this RFQ shall submit
one original of their submittal to the email address indicated above. The
following items/forms are to be submitted with the one original submittal
only. Do not include these items/forms with the submittal copies.
* Vendor Fact Sheet
* Suspension and Debarment Compliance Certificate
* Any applicable Section 3 Form(s)
2) Proprietary Submittal Material:
Any records or materials submitted to SHA in response to this RFQ become public
records under Washington State law (see RCW Chapter 42.56, the Public
Disclosure Act, at https://apps.leg.wa.gov/rcw/default.aspx?cite=42.56). Public
records must be promptly disclosed upon request unless a statute exempts
disclosure. Exemptions from disclosure include trade secrets and valuable

formulas (see RCW 42.56 and RCW Ch. 19.108); however, public disclosure
exemptions are narrow and specific. Submitters are expected to be familiar with
any potentially-applicable exemptions, and the limits of those exemptions.
Submitters are obligated to separately bind and clearly mark as "proprietary"
information any submittal records they believe are exempted from disclosure. The
body of the submittal may refer to these separately-bound records. Submitters
should mark as "proprietary" only that information they believe legitimately fits
within a public-disclosure exemption. SHA may reject solicitation responses that
are marked proprietary in their entirety.
If SHA receives a public disclosure request for records that a Submitter has
marked as "proprietary information," SHA may notify the Submitter of this request
and postpone disclosure briefly to allow the Submitter to file a lawsuit under RCW
42.17.330 to enjoin disclosure; however, this is a courtesy of SHA and not an
obligation.
SHA has no obligation to assert an exemption from disclosure. If the Submitter
believes that its records are exempt from disclosure, the Submitter is obligated to
seek an injunction under RCW 42.56. By submitting, the Submitter acknowledges
this obligation; the Submitter also acknowledges that SHA will have no obligation
or liability to the Submitter if the records are disclosed.
3) Cost of Preparing Submittals: SHA will not be liable for any costs incurred by
the Submitter in the preparation and presentation of submittals submitted in
response to this RFQ including, but not limited to, costs incurred in connection with
the Submitter's participation in demonstrations and the pre-submittal conference.
4) Rights Reserved by SHA: SHA reserves the right to waive as an informality any
irregularities in submittals and/or to reject any or all submittals. SHA requests that
companies refrain from requesting public disclosure of selection information until
a contract has been executed as a measure to best protect the solicitation process,
particularly in the event of a cancellation or re-solicitation. With this preference
stated, SHA shall continue to properly fulfill all public disclosure requests for such
information as required by State Law.
C. SCOPE OF WORK
The selected Consultant shall be asked to perform the following tasks:
Elevator Modernization or New Elevator Installation
On an on-call, as-needed basis:
* Evaluate the physical needs of select elevators and develop a modernization scope
of work or design new elevator installation.
* Prepare and complete elevator modernization or new elevator construction document
package including drawings and specifications for SHA's public bidding process.

* Provide and coordinate sub-consultants such as architectural, elevator, electrical,
mechanical, and structural as needed to develop a complete elevator modernization
construction document package.
* Provide construction cost estimating.
* Prepare and submit elevator modernization or new elevator construction permit
package to Seattle DPD. Guide the permit process through issuance and respond to
permit authority questions and corrections as needed.
* Provide construction administration services such as respond to RFI's, review
submittals, make site visits to evaluate contractor work performance, prepare punch
lists and review project closeout documentation.
Elevator Maintenance and Repair Advisory Services:
On an on-call, as-needed basis:
* Act as a technical advisor/liaison
* Audit and monitor the quality of the existing maintenance program
* Audit and assist in negotiating repair scopes and costs
* Assist with determining SHA's financial responsibility for alterations, repairs and
replacements per the existing maintenance agreement
* Able to conduct equipment surveys to report on maintenance agreement
compliance
* Able to recommend when an elevator repair is adequate versus an upgrade or
modernization
* Elevator Maintenance Contract negotiation assistance
* Current on code requirements, both existing and pending
* Familiar with multiple elevator model codes and standards as well as building
codes, laws and regulations
* Current Qualified Elevator Inspector's (QEI) certification or equivalent
The selected firm(s) team(s) shall have the qualifications and experience to provide an
assessment review of the existing elevator equipment, code compliance with elevator
modernization, preparation of SHA-approved public bid & permit drawings and
specifications, and architectural administration during construction.
Contract Duration:
SHA intends to execute a Contract(s) for services for a three-year period. At SHA's
option, a Change Order may be executed extending the Contract(s) for up to two
additional one-year periods.
Each request for service will be issued by a Work Order that will include scope and costs
(sample of SHA Work Order attached). SHA does not guarantee that any work orders
will be issued on a regular basis or that the value of all issued work orders will total a
specific contract value. If more than one firm is selected, SHA has the right to determine
how to distribute the work.

Anticipated Work:
Currently SHA anticipates the following buildings to have Elevator Modernization or new
installation in 2026-2028:
* Queen Anne Heights (9 stories - 2 traction elevators)
* Ross Manor (12 stories - 2 traction elevators)
* Denny Terrace (11 stories - 2 traction elevators)
* Ballard House (7 stories - 2 traction elevators)
* Olive Ridge (7 stories - 2 traction elevators)
* International Terrace (12 stories - 2 traction elevators)
* Cal-Mor Circle (8 stories - 2 traction elevators)
* Spring Lake Apartments (3 stories - 1 hydraulic elevator)
* Center Park Community Center (2 stories - 1 hydraulic elevator)
* Wedgewood Estates (3 stories - 2 hydraulic elevators)
* Fremont Place (4 stories - 1 hydraulic elevator)
* Technical advisory assistance
SHA has the right to add, change or delete any buildings' elevators under this solicitation
and resulting contract(s).
D. INFORMATION TO BE PROVIDED IN YOUR SUBMITTAL
Response / Submittal Content: To facilitate evaluation, submittals should address and
be organized in the order of the outline given below and include the following information:
* Cover Letter
* Address each of the evaluation criteria below:
Relating to Criterion 1: Women and Minority Business (WMBE) Inclusion Plan
Provide a detailed Inclusion Plan describing your good-faith efforts to meet the
aspirational WMBE goal and provide meaningful opportunities to WMBE firms to
participate in the direct performance of commercially useful work as part of the proposed
Project Team. Your Plan must also include, if applicable, pre-award commitments or
agreements with your named WMBE and/or Project Team members' firm(s). Proposers'
plans should describe outreach efforts, identify WMBE scopes of work, and WMBE
commitments made to date. SHA reserves the right to negotiate improvements to the
selected Proposer's Inclusion Plan before contract execution. At SHA's request,
Proposers must furnish evidence, such as copies of agreements with WMBE firms, either
before Contract execution or during Contract performance. After Contract execution, any
requested changes to the Inclusion Plan must be in writing and must be approved by
SHA. This includes, but is not necessarily limited to changes to goals, sub-consultant
awards and efforts.
Relating to Criterion 2: [Reserved.]
Relating to Criterion 3: Firm's Experience (including proposed sub-consultants)
Relating to the Scope of Work in Section C above, identify at least three projects (include
Project Name, building location and description, Owner name, contact person familiar