On-Call Disaster Recovery Services

Agency: University of Kansas
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Nov 29, 2023
Due Date: Dec 13, 2023
Solicitation No: 1930251
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal
Status Issued
Number 1930251 (On-Call Disaster Recovery Services)
Issue Date & Time 10/25/2023 12:44:54 PM (CT)
Close Date & Time 12/13/2023 02:00:00 PM (CT)
Notes This request for proposal is to establish a contract for On-Call Disaster Response and Recovery Services for the various facilities owned and operated by the University of Kansas, including but not limited to academic, administration, library and museum and residential facilities.
Contact Information
Name Julie Bellucci
Address KU Procurement
1246 W. Campus Rd.
Lawrence, KS 66045-7505 USA
Phone (785) 864-5613
Fax (785) 864-3454
Email jbellucci@ku.edu

Attachment Preview

1930251
On-Call Disaster Recovery Services
Issue Date: 10/25/2023
Questions Deadline: 12/12/2023 12:00 PM (CT)
Response Deadline: 12/13/2023 02:00 PM (CT)
KU Purchasing Services
Contact Information
Contact: Julie Bellucci
Address: Procurement
Carruth-OLeary
Rm. 20
KU Procurement
1246 W. Campus Rd.
Lawrence, KS 66045-7505
Phone: (785) 864-5613
Fax:
(785) 864-3454
Email: jbellucci@ku.edu
Page 1 of 5 pages
Deadline: 12/13/2023 02:00 PM (CT)
1930251
Event Information
Number:
1930251
Title:
On-Call Disaster Recovery Services
Type:
Request for Proposal
Issue Date:
10/25/2023
Question Deadline: 12/12/2023 12:00 PM (CT)
Response Deadline: 12/13/2023 02:00 PM (CT)
Notes:
This request for proposal is to establish a contract for On-Call Disaster Response
and Recovery Services for the various facilities owned and operated by the
University of Kansas, including but not limited to academic, administration, library
and museum and residential facilities.
Billing Information
Email: apinbox@ku.edu
Bid Activities
Pre-Bid Zoom Meeting
11/8/2023 1:30:00 PM (CT)
The pre-proposal conference for this Solicitation will be a Zoom conference call and is scheduled for 2:00pm on
October 2, 2023.
Zoom information:
Join Zoom Meeting
https://kansas.zoom.us/j/97187994954
Meeting ID: 971 8799 4954
Passcode: 907538
Question Deadline
11/13/2023 12:00:00 PM (CT)
Questions requesting clarification of the Solicitation must be submitted through the University’s ebid Questions Tab,
prior to 12:00 Noon CT on November 13, 2023. Each question or clarification should reference the appropriate
Solicitation section.
Bid Close Date and Time
11/21/2023 2:00:00 PM (CT)
Due to Procurement Services working from home bids are to be submitted online via KU's eBid system ONLY. Sealed
electronic bids will be received until 2:00pm local time on November 21, 2023.
Bid Attachments
_1930251 On-Call Disaster Recover bid doc.pdf
1930251 On-Call Disaster Recover Scope of Work
7 - Required Direct Deposit Contract - REV 11-2019 (6).pdf
The awarded supplier will need to complete this form.
View Online
View Online
Page 2 of 5 pages
Deadline: 12/13/2023 02:00 PM (CT)
1930251
Requested Attachments
State of Kansas Tax Clearance Certificate
(Attachment required)
Tax Clearance: The University of Kansas strongly supports the State of Kansas Tax Clearance Process. Vendors
submitting bids or proposals which exceed $25,000 shall include a copy of a Tax Clearance Certification with their
submittal. Failure to provide this information may be cause for rejection of vendor's bid or proposal. Tax Clearances
may be obtained at the following website: http://www.ksrevenue.org/taxclearance.html A “Tax Clearance” is a
comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax
Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a
Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent
Report, or other lawful adjustment(s). INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must: • Go
to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate • Return to the website the following
working day to see if KDOR will issue the certificate • If issued an official certificate, print it and attach it to your bid
response • If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued Bidders (and
their subcontractors) are expected to submit a current Tax Clearance Certificate with every bid response. You must
submit this certificate with your bid in the ”Response Attachments” TAB.
W-9
(Attachment required)
Please attach a copy of your W-9 dated within the last 12 months. Form can be downloaded at
http://www.irs.gov/pub/irs-pdf/fw9.pdf
References
(Attachment required)
Provide at least three (3) references that have purchased similar items or services from the vendor in the last two (2)
years.
Bid Attributes
1 Method of Payment
The University of Kansas recognizes the importance of expediting payments to our vendors and suppliers. We are
asking all of our vendors and suppliers to enroll in one of the following electronic payment options: Virtual AP Card
or ACH.
Please choose your method of preferred payment by using the drop down box.
Virtual AP Card is a Visa-based payment card in lieu of a check or standard P-Card to pay for certain purchases
when using the University’s on-line procurement system. Supplier would be required to submit an invoice for the
transaction. No additional charges will be allowed for using the Virtual AP Card.
ACH is an electronic payment program in lieu of a check to pay for purchases. Supplier would be required to submit
an invoice for the transaction. No additional charges will be allowed for using the ACH payment program.
I choose Virtual AP Card
(Required: Check only one)
I choose ACH
Page 3 of 5 pages
Deadline: 12/13/2023 02:00 PM (CT)
1930251
2 Submitting Required Documentation - During COVID 19
Each Bidder must attach documents electronically in the Response Attachments Tab of the bid document. To be
given consideration for award, your proposals MUST be received electronically no later than the close date and
time posted in the RFP documents.
All bids must be submitted electronically through this eBid system. No hard copies of bids can be accepted at this time.
If you have any questions, please contact the buyer contact listed in the bid document.
3 State and Local Governmental Entities
State and Local Governmental Entities including but not limited to the Kansas Board of Regents and its member
institutions; KU Medical Center, Kansas State University, Fort Hayes State University, Emporia State, Pittsburg State,
and Wichita State University, as well as Douglas County, City of Lawrence, local Unified School Districts (USD's)
other City and County etc....are permitted to utilize contracts administered by the University of Kansas. Conditions
included in this contract shall be the same for State and Local Governmental Entities. The University has no
responsibility for payments owed by State and Local Governmental Entities. The supplier must deal directly with the
State and Local Governmental Entities. Bidders shall select from available responses provided, to indicate whether
they will offer pricing to the University of Kansas. Refusal could be a consideration in award of this contract.
Yes No
(Required: Check only one)
Page 4 of 5 pages
Deadline: 12/13/2023 02:00 PM (CT)
1930251
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name
Signature
Page 5 of 5 pages
Deadline: 12/13/2023 02:00 PM (CT)
1930251

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