On-Call Architectural and Engineering Services

REQUEST FOR QUALIFICATIONS
6186
On-Call Architectural and Engineering Services
The Seattle Housing Authority (SHA) is seeking qualifications from qualified consultants
to assist SHA with architectural design and related engineering services for building
renovations, new construction, and demolition. Consultants will provide estimates,
schedules, plans, and specifications, as well as support services including but not limited
to: Electrical, Mechanical, Structural, Cost Estimating, Civil/Landscaping, and Surveying.
Pre-Submission Conference: Reserved.
Obtaining the RFQ: Visit our "Solicitations" page on SHA website to obtain a copy of
the RFQ. Any addenda issued for this RFQ will be published at the above-referenced
website and submitters are responsible for checking the website prior to submission of
Submittals for any addenda. If you are unable to download the RFQ or addenda, you
may e-mail the Contract Administrator at seth.ryan@seattlehousing.org.
Questions: Any questions or requests for further information must be submitted in writing
no later than 12pm, on Tuesday, 05/19/2026, to the Contract Administrator noted above
by e-mail at seth.ryan@seattlehousing.org, or by mail at the address below.
Submission Deadline: Submittals must be received no later than 12pm, on Thursday,
06/04/2026.
Diversity: SHA strongly encourages minority-owned and women-owned businesses,
socially and economically disadvantaged businesses, HUD Section 3 businesses, and
small businesses to submit or to participate in a subcontracting capacity on SHA
contracts.
Rights Reserved: SHA reserves the right to waive as an informality any irregularities in
submittals, and/or to reject any and all submittals.
Diana Peterson
Procurement and Contracts Manager
RFQ Solicitation No. 6186

CONSULTANT REGISTRATION FORM
If you plan on submitting your qualifications for this project, please complete this
registration form and e-mail it to Seth Ryan, Sen. Contracts Administrator,
seth.ryan@seattlehousing.org so that you can be contacted directly if necessary.
SEATTLE HOUSING AUTHORITY
RFQ Solicitation No. 6186
On-Call Architectural and Engineering Services
Name of Firm: _____________________________________
Business Address: __________________________________
__________________________________
__________________________________
Contact Information:
Name: __________________________________________
Title: ___________________________________________
Telephone #: __________________
e-mail: _________________________________________
Thank you.
RFQ Solicitation No. 6186

REQUEST FOR QUALIFICATIONS
SOLICITATION NO. 6186
for
On-Call Architectural and Engineering Service
TABLE OF CONTENTS
A. INTRODUCTION
B. SUBMITTAL REQUIREMENTS
C. SCOPE OF WORK
D. INFORMATION TO BE PROVIDED IN YOUR SUBMITTAL
E. EVALUATION CRITERIA
F. SELECTION PROCESS
G. CONTRACT NEGOTIATIONS
H. ADMINISTRATIVE INFORMATION
ATTACHMENTS:
A. FORMS:
* Vendor Fact Sheet
* Suspension and Debarment Compliance Certificate
B. INFORMATIONAL EXHIBITS:
* HUD Section 3 Information and Section 3 Forms
RFQ Issued On: Submittal Due:
Monday 05/04/2026 12pm Thursday 06/04/2026
(Day) (Date) (Time) (Day) (Date)

Seattle Housing Authority
Request for Qualifications Solicitation No. 6186
On-Call Architectural and Engineering Service
A. INTRODUCTION
1) General: The Seattle Housing Authority (SHA) is seeking a qualified professional firm
to provide SHA with architectural-engineering services on a work order basis. Services
to be provided on various Seattle Housing Authority and SHA Limited Partnership
properties within the City of Seattle. The Services may include multidisciplinary
design, testing, and engineering services, and other services as requested.
A more detailed description may be found below in Section C, Part 2; the initial scope
of services for this contract will include:
(1) On-call, as needed condition assessment services.
(2) Provide design for repairs, preparation of plans, technical specifications, permit
documents, bid documents, and construction administration at a variety of SHA
Owned/Managed buildings within the City of Seattle as requested by SHA.
Firms must meet certain threshold criteria, relative to experience in the design of
affordable housing, to have their qualifications further evaluated for selection.
2) Seattle Housing Authority Background: SHA is an independent public corporation
providing long-term, low-income rental housing and rental assistance to more than
38,000 people in the city of Seattle. We believe in providing more than housing for our
tenants, and we partner with many organizations to offer an array of services and
community activities to help those we serve improve their lives. The majority of SHA's
funding is federal, through the U.S Department of Housing and Urban Development
(HUD). Other income includes rent revenue and non-HUD public and private grants.
SHA operates according to the following Mission and Values:
Our Mission
The mission of the Seattle Housing Authority is to enhance the Seattle community
by creating and sustaining decent, safe and affordable living environments that
foster stability and increase self-sufficiency for people with low incomes.
Our Values
As stewards of public trust, we pursue our mission and responsibilities in a spirit
of service, teamwork, and respect. We embrace the values of excellence,
collaboration, innovation, and appreciation.
SHA owns and operates more than 8,500 housing units at nearly 400 sites throughout
the city. SHA also administers approximately 12,000 Housing Choice Vouchers,
enabling low-income residents to receive rental assistance throughout the Seattle
housing market. SHA, an independent public corporation established in 1939, is
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governed by a seven-member Board of Commissioners, two of whom are SHA
residents. Commissioners are appointed by the Mayor and confirmed by the City
Council. More information is available at seattlehousing.org.
3) Women and Minority Business Enterprise (WMBE) Inclusion: SHA requires
submitters to make good-faith efforts to meet SHA's 14% aspirational WMBE goal and
provide meaningful opportunities to WMBE firms to participate in the direct
performance of commercially useful work as part of the proposed Project Team.
4) [Reserved.]
5) Cooperative Purchasing: RCW 39.34 allows cooperative purchasing between
public agencies (political subdivisions) in the State of Washington. Public agencies
that file an Interlocal Joint Purchasing Agreement with SHA may also wish to procure
the services herein offered by the successful party. The successful party shall have
the option of extending its offer to SHA to other agencies for the same cost, terms and
conditions.
SHA does not accept any responsibility for agreements, contracts or purchase orders
issued by other public agencies to the successful party. Each public agency accepts
responsibility for compliance with any additional or varying laws and regulations
governing purchase by or on behalf of the public agency. SHA accepts no
responsibility for the performance of the successful party in providing services to other
public agencies, nor any responsibility for the payment price to the successful party
for other public-agency purchases.
B. SUBMITTAL REQUIREMENTS
Schedule:
Activity Day Date Time
Pre-Submittal Meeting Reserved - - -
Deadline for Questions Tuesday 05/19/26 12pm
SUBMITTAL DEADLINE AND DELIVERY INFORMATION
Submittals
Email To: will be
Thursday 06/04/26 12pm
purchasing@seattlehousing.org accepted
Day Date Time
via Email
Only
Questions: Questions must be in writing and sent prior to the Deadline for Questions
date and time shown above. Submit your questions to Seth Ryan at
seth.ryan@seattlehousing.org.
Addenda: In the event there are changes or clarifications to this RFQ, SHA will issue
an addendum. Addenda will be published on the "Solicitations" page on SHA's
website. It is the responsibility of submitters to check this website before submitting
and downloading any addenda issued. If you are unable to download the addenda,
you may e-mail the Contract Administrator, Seth Ryan at
seth.ryan@seattlehousing.org to have a copy of the addenda mailed or e-mailed to
you.
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Pre-Submittal Meeting: Reserved.
Submittal: The deadlines given above are firm as to place, date, and time. SHA will
not consider any submittal received after the deadline.
Submittals will be recorded by their electronic time and date stamp for timeliness.
Firms may submit their materials early to avoid any risk of ineligibility caused by
unanticipated delays or other delivery problems.
Upon request, SHA staff will provide the submitter with an acknowledgment of receipt.
All submittals received will become the property of the Seattle Housing Authority.
Submittals should be limited to a maximum of 12 pages, in no smaller than 10-point
font. The following are NOT INCLUDED in the page limit mentioned above: your cover
letter, Vendor Fact Sheet, resumes, the Suspension and Debarment Certificate, and
any applicable Section 3 form(s). Your cover letter should express your interest in
performing the work. A principal or officer of the firm authorized to execute contracts
or other similar documents on the firm's behalf must sign the letter.
1) Submitters responding to this RFQ shall submit proposals to the email address
indicated above. The following items/forms are to be submitted with the
submittal.
* Vendor Fact Sheet
* Suspension and Debarment Compliance Certificate
* Any applicable Section 3 Form(s)
2) Proprietary Submittal Material:
Any records or materials submitted to SHA in response to this RFQ become public
records under Washington State law (see RCW Chapter 42.56, the Public
Disclosure Act, at https://apps.leg.wa.gov/rcw/default.aspx?cite=42.56). Public
records must be promptly disclosed upon request unless a statute exempts
disclosure. Exemptions from disclosure include trade secrets and valuable
formulas (see RCW 42.56 and RCW Ch. 19.108); however, public disclosure
exemptions are narrow and specific. Submitters are expected to be familiar with
any potentially-applicable exemptions, and the limits of those exemptions.
Submitters are obligated to separately bind and clearly mark as "proprietary"
information any submittal records they believe are exempted from disclosure. The
body of the submittal may refer to these separately-bound records. Submitters
should mark as "proprietary" only that information they believe legitimately fits
within a public-disclosure exemption. SHA may reject solicitation responses that
are marked proprietary in their entirety.
If SHA receives a public disclosure request for records that a Submitter has
marked as "proprietary information," SHA may notify the Submitter of this request
and postpone disclosure briefly to allow the Submitter to file a lawsuit under RCW
42.17.330 to enjoin disclosure; however, this is a courtesy of SHA and not an
obligation.
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SHA has no obligation to assert an exemption from disclosure. If the Submitter
believes that its records are exempt from disclosure, the Submitter is obligated to
seek an injunction under RCW 42.56. By submitting, the Submitter acknowledges
this obligation; the Submitter also acknowledges that SHA will have no obligation
or liability to the Submitter if the records are disclosed.
3) Cost of Preparing Submittals: SHA will not be liable for any costs incurred by
the Submitter in the preparation and presentation of submittals submitted in
response to this RFQ including, but not limited to, costs incurred in connection with
the Submitter's participation in demonstrations and the pre-submittal conference.
4) Rights Reserved by SHA: SHA reserves the right to waive as an informality any
irregularities in submittals and/or to reject any or all submittals. SHA requests that
companies refrain from requesting public disclosure of selection information until
a contract has been executed as a measure to best protect the solicitation process,
particularly in the event of a cancellation or re-solicitation. With this preference
stated, SHA shall continue to properly fulfill all public disclosure requests for such
information as required by State Law.
C. SCOPE OF WORK
The selected Consultant shall be asked to perform the following tasks:
1) The Consultant understands that this is an as-needed Contract with no specific
scope of work or payment authorized and that there is no guarantee for any specific
amount of work to be assigned under this as-needed Contract. Work shall be
assigned by separately executed Work Orders (see Exhibit-A for a sample Work
Order document). The Consultant shall provide timely response to completing the
work assigned in Work Orders. Consultant shall perform its duties under this
Contract with the care, skill, prudence, and diligence that a responsible, careful,
skillful, prudent and diligent person would exercise in similar circumstances.
2) The potential scope of services for Work Orders may include, but is not limited to
the following:
a) Condition Assessments (estimate of remaining service life and code
compliance reviews), investigation, analysis, and recommendation(s) for repair
and/or replacement, including but not limited to building envelope mechanical
,
equipment, electrical, and structural components.
b) Architectural design and related engineering services for building renovations
(interior and/or exterior), building repairs, feasibility and/or concept planning
studies for new sites, and demolition work.
i. Preparation of estimates, schedules, plans and specifications for public
works projects, tenant improvement projects and as otherwise
requested.
ii. Provide support services in other disciplines as required to accomplish
assigned Work Orders, including but not limited to:
* Electrical
* Mechanical
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* Plumbing
* Structural
* Cost Estimating
* Civil / Landscaping
* Surveying
* Constructability / Feasibility Studies
* Green Building Utilities and Infrastructure
* Other support services as needed for the work
iii. Bidding Support Services
iv. Construction Management Services
v. Record drawing production from contractor provided redlines
c) Peer and constructability review/analysis of design and bid documents
d) Additional miscellaneous services and tasks generally associated with
Architectural and Building Engineering Services
e) The Consultant may be asked to provide design work related to building
exteriors and the replacement of siding/cladding, window, and doors on single
and multi-story buildings.
f) Design for repairs, which may include preparation of plans and permit submittal
documents.
g) It is anticipated that work in this initial phase will be compensated on an hourly-
not-to-exceed basis at rates to be established in the contract.
3) Design work may be carried to 100% completion, with construction documents
sufficient for contractor solicitation/bidding, and permit submittal with the City of
Seattle.
4) Construction documents may include floor plans, reflected ceiling plans,
mechanical, electrical, and structural plans, interior elevations and details, material
schedules, and technical specification.
5) The deliverables associated with this work will become the property of SHA and
may be used for all purposes under this contract. Additionally, documents may be
used by SHA for other projects outside the scope of this contract, subject to
documentation releasing the architect from liability for use on projects for which
the architect is not the architect of record.
6) The scope of work under this contract may be extended to not only include full
services for design, permitting, and construction management, but also include
associated site amenities, utilities, and right-of-way improvements.
7) The selected Consultant shall engage the services of their sub-consultants, such
as landscape architects, interior designers, electrical engineers, mechanical
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engineers, structural engineers, civil engineers, cost estimators, and other
specialty consultants as necessary, subject to SHA approval. Consultants will have
the option of relying upon and coordinating the services of other design
professionals that SHA has on-call contracts with, which currently include
geotechnical engineering, land survey, mechanical engineering, and civil
engineering.
8) SHA reserves the right in its sole discretion to award similar design contracts for
such services to other firms through a competitive selection process based on
qualifications.
D. INFORMATION TO BE PROVIDED IN YOUR SUBMITTAL
Response / Submittal Content: To facilitate evaluation, submittals should address all
the following qualifications and criteria, and be organized in the order of the outline given
below, to include the following information:
* Cover Letter
* Address each of the evaluation criteria below:
Qualifications will be evaluated in two steps:
Part I will consist of evaluation of the firm's experience and qualifications with
respect to certain threshold criteria. Firms not meeting the threshold criteria (see
D.1. below) will not have their qualifications further evaluated under Part II.
Part II will consist of more detailed evaluation of the qualifications of the firm and
the personnel proposed, with respect to experience in affordable housing. In
addition, Part II will include evaluation of the firm's WMBE inclusion plan.
1. Part I: Threshold Criteria:
To have its qualifications further considered in Part II, a firm must within the past
five years, on its own and not in a team arrangement with another firm, have
provided complete architectural services, from schematic design through
construction administration and project closeout, for at least one qualifying project.
A qualifying project is one having all of the following characteristics:
a. A multifamily building or buildings of at least 50 dwelling units.
b. At least half of the dwelling units must be rent-restricted to households
earning no more than 30% of Area Median Income for the locale of the
project.
c. Developed by a Public Housing Authority or non-profit developer of affordable
housing,
d. Green Communities, or equivalent sustainable building standard.
Firms not meeting the Threshold Criteria will not have their qualifications evaluated
under Part II.
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2. Part II: Firm and staff experience with affordable housing
Qualifications will be evaluated on the experience of the firm and the staff proposed,
with respect to the following criteria.
a. Mixed construction-type buildings (IBC/SBC Section 510)
b. Work with public housing authorities and/or non-profit housing developers
c. Land use and building permitting in the City of Seattle
d. Sustainable building standards
- Relating to Criterion 1: Women and Minority Business (WMBE) Inclusion
Plan
Provide a detailed Inclusion Plan describing your good-faith efforts to meet the
aspirational WMBE goal and provide meaningful opportunities to WMBE firms to
participate in the direct performance of commercially useful work as part of the
proposed Project Team. Your Plan must also include, if applicable, pre-award
commitments or agreements with your named WMBE and/or Project Team
members' firm(s).
- Relating to Criterion 2: [Reserved.]
- Relating to Criterion 3: Related experience with mixed construction-type
buildings (IBC/SBS Section 510).
- Relating to Criterion 4: Related experience with design for low-income
populations.
- Related to Criterion 5: Related experience working with public housing
authorities and non-profit housing developers.
- Related to Criterion 6: Related experience with land use and building
permitting in the City of Seattle.
- Related to Criterion 7: Related experience with sustainable building
standards.
* Provide resumes for the key personnel named in your response.
* Include a list of at least three references for whom the firm or team members have
performed similar work in the last five years (including agency or business name of
client, contact person, address, telephone number and e-mail address if available.)
E. EVALUATION CRITERIA
Submittals will be evaluated based on the criteria listed in this section and further
described in Section D above. In preparing the submittal to SHA, it is important for
submitters to clearly demonstrate their expertise in the areas described in this document.
Because multiple areas of expertise are required for successfully performing this project,
the Submitter, either through in-house staff or sub-consultants, must demonstrate
expertise and have available adequate numbers of experienced personnel in all of the
areas described.
Submitters are encouraged to identify and clearly label in their submittal how each
criterion is being fully addressed. Evaluation of responses to this RFQ will be based only
on the information provided in the submittal package, and if applicable, interviews, and
reference responses. SHA reserves the right to request additional information or
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