On Call Air Quality General Technical Support (2026)
| Agency: | Port of Tacoma |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 13, 2026 |
| Due Date: | Mar 6, 2026 |
| Solicitation No: | 022026-1022 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
On Call Air Quality General Technical Support (2026)
Bid Number:
022026-1022
Estimated Cost Range:
$275,000 plus any applicable Washington State Tax (WST)
Procurement Summary:
The Port of Tacoma (Port) is soliciting proposals from consultants interested in providing air quality technical support. The Port anticipates awarding multiple contracts. The length of these agreements is from the date of execution to May 31, 2029, with the option of two (2) one (1) year renewals at the sole discretion of the Port, for a possible total of five (5) years and each contract will not exceed a total of $275,000.00 (for first three years)
Contact:
Bids Due:
Questions Due:
Bid Number:
022026-1022
Estimated Cost Range:
$275,000 plus any applicable Washington State Tax (WST)
Procurement Summary:
The Port of Tacoma (Port) is soliciting proposals from consultants interested in providing air quality technical support. The Port anticipates awarding multiple contracts. The length of these agreements is from the date of execution to May 31, 2029, with the option of two (2) one (1) year renewals at the sole discretion of the Port, for a possible total of five (5) years and each contract will not exceed a total of $275,000.00 (for first three years)
Contact:
Bids Due:
Fri, 03/06/2026 - 02:00PM
Questions Due:
Fri, 02/27/2026 - 02:00PM
Attachment Preview
Port of Tacoma
REQUEST FOR PROPOSALS
No. 022026-1022
ON-CALL AIR QUALITY
GENERAL TECHNICAL SUPPORT 2026
Issued by
Port of Tacoma
One Sitcum Plaza
P.O. Box 1837
Tacoma, WA 98401-1837
RFP INFORMATION
Contact:
Shawn Seaks, Contract & Procurement Analyst
Email Addresses:
procurement@portoftacoma.com
Phone:
(253) 592-6734
Question Deadline
FEBRUARY 27, 2026 @ 2:00 PM (PST)
Submittal Date
March 6, 2026 @ 2:00 PM (PST)
SUBMIT ALL QUESTIONS AND PROPOSALS VIA THE PROCUREMENT PORTAL.
(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE).
On-Call Air Quality General Technical Support
Page 1 of 15
RFP 022026-1022
Port of Tacoma
Request for Proposals (RFP) 022026-1022
On-Call Air Quality General Technical Support
The Port of Tacoma (Port) is soliciting proposals from consultants interested in
providing air quality technical support. The Port anticipates awarding multiple contracts.
The length of these agreements is from the date of execution to May 31, 2029, with the
option of two (2) one (1) year renewals at the sole discretion of the Port, for a possible
total of five (5) years and each contract will not exceed a total of $275,000.00 (for first
three years).
The Port may apply for federal funding for various phases; Therefore, the contract that
results from the RFP and various work packages may be subject to the Federal Terms
and Conditions of each grant. Please see the following attachment (Attachment D)
when submitting a statement of qualifications, which may be updated per each grant.
A. BACKGROUND
Created by Pierce County citizens in 1918, the Port of Tacoma is a major center for
container cargo, bulk, break-bulk, autos and heavy-lift cargo. To learn more about the
POT, visit www.portoftacoma.com.
B. SCOPE OF SERVICES
Consultant will provide technical support – for example research, data collection and
analysis, Benefit-Cost Assessment (BCA) and/or Lifecycle Assessment (LCA) of policy,
emissions modeling, comparative assessment of program and/or project alternatives,
etc. – to support the AQSP Team’s work to implement the NW Ports Clean Air Strategy
and the 2026-2030 Clean Air Implementation Plan. Examples may include, but are not
limited to, the following:
1) Support compliance with the Washington Clean Building Performance Standard,
including, but not limited to:
a) Compliance documentation including the development of energy management
plans for Tier 1 and Tier 2 building sites and completion of the EMP reporting tool
b) Development of Operations & Maintenance program for Tier 1 and Tier 2
buildings sites and completion of the O&M reporting tool.
c) Submit all required reporting and documentation to the Clean Buildings Portal for
building compliance or exemptions.
2) Support the development of a new Port program using the concept of circular
economics to reduce emissions, waste, and increase innovation within the Tacoma
Tideflats and the surrounding area.
3) Support potential Port engagement in carbon markets created by state Clean Fuel
Standard and/or Climate Commitment Act implementation.
On-Call Air Quality General Technical Support
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RFP 022026-1022
4) Track and advise the Port on the development and readiness of zero-emission fuels
and technologies related to ocean-going vessels, harbor vessels, cargo-handling
equipment, fleet vehicles, and locomotives.
5) Support the development of a comprehensive emission reduction strategy for the
Tacoma Grain Terminal.
6) Track and advise the Port on “best practices” in port-related clean air and climate
solutions, with emphasis on Port emission sources as outlined in the Northwest
Ports Clean Air Strategy.
7) Support the development of state and federal funding proposals.
8) Other tasks as assigned that support implementation of the Northwest Ports Clean
Air Strategy.
C. DELIVERABLES
Deliverables will be fully defined in each approved task order, but generally will be all
deliverables as required to accomplish the services outlined above.
D. PROPOSAL ELEMENTS & EVALUATION CRITERIA
Proposals should present information in a straightforward and concise manner while
ensuring complete and detailed descriptions of the proposing team (to include the
prime, key team members, and major sub-consultants) and the team’s ability to meet
the requirements and provide the requested services of this RFP. The written proposals
should be prepared in the same sequential order of proposal criteria as outlined below.
Proposals are limited to 10 numbered pages (8 ½ by 11 inches) excluding the cover
letter, resumes, compensation information, and all appendices. All pages shall be
in portrait orientation with 1-inch (1”) margins. Font size shall be 11 points or larger.
Proposals that do not follow this format may be rejected.
The cover letter shall include the RFP Title and Number, Name, Title, Email Address,
Phone Number, and current Address of the submitting firm’s main contact and include
the following information:
• Describe any claim submitted by any client against the prime firm within the past
two (2) years related to the professional services provided by the firm or its key
personnel. For purposes of this request, “claim” means a sum of money in
dispute in excess of 10% of the firm’s fee for the services provided.
• Any real or perceived conflicts of interests for team members, inclusive of the
prime, sub-consultants and key team members.
The Port’s Standard Terms and Conditions are included in Attachment B to this RFP. By
submitting a Proposal, the Proposer represents that it has carefully read and agrees to
be bound by the Port’s Standard Terms and Conditions. Identify during the question
submittal and response period, any sections you consider onerous, clarify why you
consider these sections onerous, propose alternative language and describe why it is in
the Port’s best interests to adopt the alternative language.
On-Call Air Quality General Technical Support
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RFP 022026-1022
Proposals submitted with altered or conditioned Terms and Conditions without prior
written agreement from the Port will be considered non-responsive and not considered
for evaluation.
Proposers submit proposals understanding all Contract terms and conditions are
mandatory. Response submittal is agreement to the Contract without exception. The
Port reserves the right to negotiate changes to submitted proposals and to change the
Port's otherwise mandatory Contract form during negotiations. If the Proposer is
awarded a contract and refuses to sign the attached Contract form, the Port may reject
the Proposer from this and future solicitations for the same work. Under no
circumstances shall Proposer submit its own boilerplate of terms and conditions.
Proposals are to address, and will be evaluated upon, the following criteria. lease
respond in the same sequential order as specified below:
INITIAL EVALUATION PHASE
Do not include cost information when responding to items 1 or 2 below. All cost
information is to be included in the compensation sections only.
1. Qualifications & Experience
30 PTS
Identify the proposed team (to include working titles, degrees, certificates, and
licenses), demonstrate the team’s experience in performing the requested services, and
describe how the team meets or exceeds the required qualifications.
Resumes of the key individuals may be included as an appendix and are not included in
the total page count. Resumes are to be limited to one single-sided, letter-size page.
Resumes exceeding this limit will not be reviewed.
a) The Port will evaluate the experience, technical competence, and qualifications
of the Key Personnel identified in their project-specific roles and
responsibilities, and the overall organization of the project team. Emphasis will
be placed on experience and expertise in performing work of similar scope and
complexity.
b) Include a list of recent contracts/projects in the last five years, including a point
of contact, contact information (phone and email), and brief description, for
services relevant to the items listed in the Scope of Services as performed by
the key personnel. Only projects completed by key members of the project
team will be considered.
2. Project Approach Narrative
30 PTS
Proposals should clearly outline the team’s recommended approach and
methodology for:
a) Accomplishing the Scope of Services: Clearly describe the approaches and
methods that will be used to accomplish the tasks required in the scope of
services. Include a summary of innovative ideas and suggestions for
enhancing the scope of services.
b) Schedule: Outline the team’s experience providing and describe how the team
is able to respond to the Port’s request for services.
On-Call Air Quality General Technical Support
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RFP 022026-1022
c) Coordination & Communication: Provide a plan for communications and
coordination between the project team, the Port’s project manager, and the
various stakeholders.
d) What risks that are beyond your control do you see in providing this service and
how would you mitigate them?
3. Communications
20 PTS
The Port will evaluate the team’s ability to represent the Port, orally and in writing, to
provide clear, concise, and accurate communications on Port property requirements.
• Provide two relevant sample documents showcasing your ability to both
effectively communicate to external parties on the Port’s behalf, and effectively
communicate to Port representatives. (The sample documents shall be included
in the appendix.)
o Samples of external communications should be examples of the team’s
ability to write clear, concise, and accurate testimony, letters, public
comments, briefing papers, or other federal communications.
o Samples of communications to Port representatives should be examples
of documents or updates provided to a client to keep them informed on the
progress of their property searches.
4. Compensation
20 PTS
Present detailed information on the firm’s proposed fee structure for all resources for
the services proposed.
Compensation information MUST be provided separately from the proposal, in
an individual PDF document.
All rates quoted shall be:
a) Fixed, fully burdened, including, but not limited to, per diem, administrative
overhead, travel, lodging, and transportation (all direct/indirect expenses
included);
b) Quoted in US Dollars;
c) Full cost inclusive of sales tax and other government fees, taxes and charges;
and
d) Valid throughout the contract period unless otherwise amended and agreed to
by both parties in writing.
NOTE: The Port reserves the right to award a contract from the initial evaluation
phase. If this right is not exercised, the Port will interview at least the top two (2)
ranked firms and score the references and interviews as indicated below in the
final evaluation phase.
On-Call Air Quality General Technical Support
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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