Older Americans Act (OAA) RFP-IIIC

Introduction

Aging and Disability Services (ADS), a division of San Mateo County Health, serves as the Area Agency on Aging (AAA) for San Mateo County. ADS/AAA administers Older Americans Act (OAA) and related funding to support a coordinated system of home and community-based services for older adults, adults with disabilities, and family (non-paid) caregivers.

ADS/AAA is soliciting proposals to deliver OAA and related services throughout San Mateo County. Services must be accessible countywide and prioritize individuals with the greatest economic and social need, with particular attention to low-income older adults, older adults from minority communities, individuals with Limited English Proficiency (LEP), and individuals living in rural areas, consistent with program requirements and module-specific standards.

Depending on the program, ADS/AAA may make multiple awards to ensure adequate geographic coverage and support for priority populations. Proposers may apply to serve specific areas (North, Central, South, Coast) and/or the entire county. If proposing to serve the entire county, indicate this in the submission by selecting all areas.

Procurement model

Proposers must respond to each program they are bidding, complete required narrative prompts, and upload all required exhibits/attachments for each program.

Payment method (controls). Unless it explicitly states otherwise, the County will pay the Contractor based on the Exhibit B unit rate schedule using the Unit of Service (UOS) definitions stated.

Contract Term

July 1, 2026 through June 30, 2030, subject to annual appropriations and satisfactory performance.

Funding for the contract shall be contingent upon the availability of state, federal, and county funds.

The selected bid/proposal shall be made a part of the contract. County may negotiate modifications after the bid/proposal has been selected to assure that all necessary program requirements are covered before the contract is signed.

The evaluation process shall include panels composed of community members and subject matter experts. The evaluation criteria is listed under the Evaluation and Criteria section.

Past performance from grantees may be considered as part of the evaluation.

• Title III-B Supportive Services: Enable older adults to access services that address functional limitations, promote socialization, continued health and independence including adult day care, information & assistance, senior center activities, transportation, legal services, etc.
• Title III-C1 Congregate Nutrition Services: Meals and related services provided in group settings including senior/community centers.
• Title III-C2 Home-Delivered Nutrition Services: Meals and related services delivered to the home for those assessed and eligible for home delivery often paired with wellness checks.
• NSIP Nutrition Services Incentive Program: A funding stream tied to meals served and incorporated into congregate and home delivered meal contracts to support costs.
• Title III-D Disease Prevention and Health Promotion Services: Evidence-based and other approved health promotion/disease prevention services.
• Title III-E National Family Caregiver Support Program: Supports for family/non-paid caregivers (information, assistance, counseling/support groups, respite, training, supplemental services as allowable).

The intent of the funding available under this Request for Proposals (RFP) is to improve the quality of life for San Mateo County’s diverse population of older adults and persons with disabilities by making services available that help them live independently or, if living in long-term care residential settings, to have their needs supported and be protected from abuse and neglect.

Funding available through this RFP includes:

• Title III-C: Congregate Nutrition; Home-Delivered Meals

Funding for any resulting contract is contingent upon the availability of state and federal funds.

Compliance Requirement