Old Town Hall Phase 1 Rehabilitation

Agency: City of Fairfax
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Nov 17, 2021
Due Date: Dec 14, 2021
Solicitation No: IFB 22032
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Old Town Hall Phase 1 Rehabilitation
  • Department: Finance
  • RFP Number: IFB 22032
  • Start Date: 11/17/2021
  • Close Date: 12/14/2021 3:00 PM

IFB 22032 (VBO 5701) Old Town Hall Phase 1 Rehabilitation

Pre-bid Conference November 30, 2021 @ 10:00 am

3999 University Drive, Fairfax, VA

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City of
Fairfax, Virginia
Invitation for Bid
IFB Number: 22032 VBO: 5701
City of Fairfax Old Town Hall Phase 1 Rehabilitation
Commodity Code: 90930
Issue Date: November 17, 2021
Pre-Bid Conference Date: November 30, 2021 @ 10:00 am
Old Town Hall
3999 University Drive
Fairfax, VA 22030
Due Date for Questions: December 7, 2021
Sealed Bids are Due: December 14, 2021 by 3:00 PM
PAPER OR HAND-DELIVERED BIDS WILL NOT BE ACCEPTED IN RESPONSE TO THIS
SOLICITATION. ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA THE VIRGINIA
PROCUREMENT SITE WHICH CAN BE FOUND AT HTTPS://EVA.VIRGINIA.GOV. ANY
ASSISTANCE SUBMITTING BIDS THROUGH THIS SYSTEM MUST BE DIRECTED SOLEY TO
EVA SUPPORT/HELPDESK.
Your business must be eVA registered and in active status.
Start by clicking the Register Now link on the eVA website (www.eVA.virginia.gov).
City of Fairfax
10455 Armstrong Street
Fairfax, Virginia 22030
The City of Fairfax does not discriminate against faith-based organizations in accordance with the Code of
Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to discrimination in employment in the
performance of its procurement activity.
GENERAL CONDITIONS
STATEMENT OF WORK............................................................................................................. 1
PRE-BID MEETING.................................................................................................................... 1
COMPETITION INTENDED ........................................................................................................ 1
QUALIFICATION OF BIDDERS ................................................................................................... 1
CITY OF FAIRFAX BUSINESS LICENSE........................................................................................ 2
ACCURACY OF SOLICITATION DOCUMENTS ............................................................................ 2
QUESTIONS AND ADDITIONAL INFORMATION ....................................................................... 3
BID FORM SUBMISSION........................................................................................................... 3
NONCONFORMING TERMS AND CONDITIONS........................................................................ 4
UNBALANCED BIDS .................................................................................................................. 4
ERRORS IN EXTENSION ............................................................................................................ 4
EXPENSES INCURRED IN PREPARING BID ................................................................................ 4
SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK ............................................ 4
INFORMALITIES........................................................................................................................ 4
BID WITHDRAWAL: .................................................................................................................. 4
INTEREST IN MORE THAN ONE BID AND COLLUSION ............................................................. 4
INSURANCE REQUIREMENTS ................................................................................................... 5
FAILURE TO COMPLETE ON TIME General .............................................................................. 5
BID SURETY REQUIRED ............................................................................................................ 5
ALTERNATE SURETY ................................................................................................................. 5
ESCROW ACCOUNT FOR RETAINED FUNDS............................................................................. 5
EXECUTION OF AGREEMENT ................................................................................................... 6
BID FORM................................................................................................................................. 6
TERMS AND CONDITIONS
PURPOSE:................................................................................................................................. 7
SCOPE OF WORK:..................................................................................................................... 7
CONTRACT TERM:.................................................................................................................... 7
BID SUBMISSION:..................................................................................................................... 7
AWARD: ................................................................................................................................... 7
BID ACCEPTANCE PERIOD:....................................................................................................... 7
PROMPT PAYMENT DISCOUNTS:............................................................................................. 7
PURCHASE ORDER: .................................................................................................................. 8
APPLICABLE LAWS AND COURTS: ............................................................................................ 8
ANTI-DISCRIMINATION: ........................................................................................................... 8
ETHICS IN PUBLIC CONTRACTING:........................................................................................... 9
DEBARMENT STATUS:.............................................................................................................. 9
ANTITRUST:.............................................................................................................................. 9
PAYMENT: ................................................................................................................................ 9
UNREASONABLE CHARGES: ..................................................................................................... 9
PRECEDENCE OF TERMS: ....................................................................................................... 10
QUALIFICATIONS OF BIDDERS: .............................................................................................. 10
ASSIGNMENT OF CONTRACT: ................................................................................................ 10
CHANGES TO THE CONTRACT:............................................................................................... 10
DEFAULT: ............................................................................................................................... 10
TAXES: .................................................................................................................................... 10
ANNOUNCEMENT OF AWARD:.............................................................................................. 10
DRUG-FREE WORKPLACE:...................................................................................................... 11
NONDISCRIMINATION OF CONTRACTORS: ........................................................................... 11
AVAILABILITY OF FUNDS: ....................................................................................................... 11
AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH:................................ 11
AUDIT:.................................................................................................................................... 12
INDEMNIFICATION:................................................................................................................ 12
STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: ........................................ 12
CONTRACTOR’S LICENSE:....................................................................................................... 12
CONTENT OF GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT:................................ 13
CONTRACT DOCUMENTS:...................................................................................................... 13
LAWS AND REGULATIONS ..................................................................................................... 13
BUILDING PERMIT:................................................................................................................. 14
PROHIBITION OF ALCOHOL AND OTHER DRUGS................................................................... 15
TIME FOR COMPLETION ........................................................................................................ 16
CONDITIONS AT SITE.............................................................................................................. 17
MATERIALS OR EQUIPMENT STORED OFF THE SITE.............................................................. 18
CONTRACT SECURITY – PERFORMANCE BOND ..................................................................... 18
SUBCONTRACTS ..................................................................................................................... 19
SEPARATE CONTRACTS .......................................................................................................... 20
CONTRACTOR’S AND SUBCONTRACTOR’S INSURANCE ........................................................ 20
“ALL RISK” BUILDER’S RISK INSURANCE ................................................................................ 21
TAXES, FEES AND ASSESSMENTS ........................................................................................... 22
ARCHITECT/ENGINEER’S STATUS........................................................................................... 23
INSPECTION ........................................................................................................................... 24
SUPERINTENDENCE BY CONTRACTOR................................................................................... 26
CONSTRUCTION SUPERVISION, METHODS AND PROCEDURES ............................................ 27
SCHEDULE OF THE WORK ...................................................................................................... 27
SCHEDULE OF VALUES AND CERTIFICATE FOR PAYMENT ..................................................... 31
ACCESS TO WORK .................................................................................................................. 31
SURVEYS AND LAYOUT .......................................................................................................... 31
PLANS AND SPECIFICATIONS ................................................................................................. 32
SUBMITTALS AND PROJECT RECORDS................................................................................... 33
FEES, SERVICES AND FACILITIES............................................................................................. 36
EQUALS .................................................................................................................................. 37
AVAILABILITY OF MATERIALS................................................................................................. 37
CONTRACTOR’S TITLE TO MATERIALS ................................................................................... 37
STANDARDS FOR MATERIALS INSTALLATION & WORKMANSHIP ......................................... 37
WARRANTY OF MATERIALS AND WORKMANSHIP ................................................................ 39
USE OF SITE AND REMOVAL OF DEBRIS ................................................................................ 39
SIGNS ..................................................................................................................................... 40
PROTECTION OF PERSONS AND PROPERTY........................................................................... 40
CLIMATIC CONDITIONS.......................................................................................................... 41
PAYMENTS TO CONTRACTOR ................................................................................................ 41
CHANGES IN THE WORK ........................................................................................................ 44
EXTRAS ................................................................................................................................... 45
CONTRACTOR’S RIGHT TO STOP WORK OR TERMINATE THE CONTRACT ............................ 46
OWNER’S RIGHT TO TERMINATE THE CONTRACT FOR CAUSE ............................................. 46
TERMINATION BY OWNER FOR CONVENIENCE .................................................................... 47
DAMAGES FOR DELAYS; EXTENSION OF TIME....................................................................... 48
INSPECTION FOR SUBSTANTIAL COMPLETION & FINAL COMPLETION................................. 50
GUARANTEE OF WORK AND INDEMNIFICATION .................................................................. 51
ASSIGNMENTS ....................................................................................................................... 53
CONTRACTUAL DISPUTES ...................................................................................................... 53
ASBESTOS............................................................................................................................... 54
PROJECT MEETINGS ............................................................................................................... 54
DEFINITIONS .......................................................................................................................... 57
IFB 22032
GENERAL CONDITIONS
STATEMENT OF WORK
The City of Fairfax (“City” or “Owner”) is soliciting competitive bids from licensed, qualified firms for the
Work as described in the “Summary” (Section 01 10 00). The awarded Contractor shall provide all
necessary labor, supervision, equipment, tools, material, transportation and resources necessary to
complete the described Work in accordance with the Contract Documents.
This solicitation is being conducted in accordance with the guidelines of the Competitive Sealed Bidding
method of contractor selection per Fairfax City Purchasing Resolution, which is incorporated herein by
reference.
All bids submitted shall be binding for forty five (45) calendar days following the bid opening date, unless
extended by mutual consent of both parties.
All references to the Owner shall be interpreted to mean the City of Fairfax, Virginia.
PRE-BID MEETING
A voluntary Pre-Bid Meeting will be held at the Project Site on Tuesday, November 30, 2021 at 10:00 AM
for the purpose of identifying the Project and providing information that will assist bidders in completing
the Bid Form and all necessary documents. Questions will be received by the City during the meeting and
an addendum containing summary minutes will be posted on the Commonwealth of Virginia eVA website.
For those bidders wishing to examine the crawlspace beneath the portico, access will be made available on
December 2, 2021. Bidders interested in seeing the crawlspace shall make an appointment at the pre-bid
conference. 45-minute inspection intervals will be provided. During the pre-bid conference interested
bidders will be allowed to select a time slot when they can visit the crawlspace on their own. Bring your
own flashlight. No questions will be answered during the visits. Any questions shall be directed to the
Architect who will provide answers in an addendum.
COMPETITION INTENDED
The City intends to promote competition for this solicitation. It shall be the bidder’s responsibility to advise
the City if any language, requirements or specifications have the effect of restricting or limiting the
purchase to a single source. Such notification must be received by the City’s Purchasing Agent no later
than ten (10) calendar days prior to the date and time set for bid opening. A review of such notifications
will be completed, and the bidder notified of the results of the review and revisions if necessary.
QUALIFICATION OF BIDDERS
Each bidder may be required, before the award of contract, to show to the complete satisfaction of the
City that it has the necessary facilities, ability, and financial resources to comply with the contract and
furnish the Work specified herein in a satisfactory manner. Attention is called to the fact that the bidder
in signing the bid, represents that he has the financial ability and experience to carry out the work
throughout its several stages within the time for completion set forth on the Bid Form.
The City of Fairfax Old Town Hall is a contributing building in the Fairfax Historic District which is listed on
the National Register of Historic Places. All work done on this project must conform to the Secretary of
the Interior’s Standards for the Treatment of Historic Properties and shall therefore be directed towards
its preservation and protection.
Bidders must demonstrate the following to the satisfaction of the Owner:
1

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