Old Thompson School Campus Demolition Package

AGENDA

INTRODUCTIONS

• Owner Representative / Construction Manager
• City of Alabaster Representative(s)
• Design Team Representative(s)

PROJECT SCOPE

• See Civil Drawings for layout and extent of site and utility demolition.
• Remove existing buildings completely , including foundations, in two distinct phases as indicated on the contract documents.
• Asbestos and other Hazardous Materials – Abatement is included in the scope of work; see Specifications for surveys and abatement information. All work must comply with ADEM requirements, including 10-day notice. Abatement personnel must have current certificates.
• Security – Demolition Contractor is responsible for site security. Access to and egress from all existing adjoining stadium area to the west, as well as to and from the Phase 2 buildings remaining occupied during Phase 1, must be maintained. Contractor is responsible for establishing and maintaining a continuous perimeter security fence throughout both phases of work.
• Work Hours / Days / Holidays

ALLOWANCES

• $75,000 Contingency
• No other allowances

SALVAGE ITEMS

• Sections of existing gymnasium wood flooring and palletized brick are to be salvaged and turnover to the Owner upon or before project completion. Contractor to transport materials to Owner’s designated location on- or off-site.   Refer to drawings and specs.
• Any remaining equipment, furniture, or other movable elements in the buildings at Notice to Proceed are the responsibility of the Contractor for removal and disposal accordingly.

UTILITIES

• Maintain all functional utility services to existing Phase 2 buildings at the north end of the site during Phase 1. Notify Construction Manager in writing of required service interruptions at least 48 hours prior to planned loss of services. Coordinate service interruptions with the occupants of the affected existing building(s) to accommodate their business schedules.
• Utility services required for construction use shall be the responsibility of the Contractor and coordinated with local utility providers as required, unless noted or directed otherwise.
  • Water service shall be provided via metered fire hydrant connection with GC responsible for payment thereof; final location to be confirmed but will be one of fire hydrants on or immediately adjacent to the project site.

SALES TAX

BIDDING

• Bid Date, Time & Location – Sealed proposals from the General Contractors will be received by the City of Alabaster at Alabaster City Hall (1953 Municipal Way, Alabaster AL 35007) until 2:00 p.m. CDT on November 5, 2024.
• Bid Package Requirements –
  • No Bids will be accepted after 2:00 p.m. CDT on November 5, 2024. This requirement will not be waived. The official time will be determined by the Architect or his designated representative. The proposals will be publicly opened at this time at the location listed above.
  • Any envelope notations to the bid on the outside of the envelope must be accompanied by an authorized signature. No Bid will be accepted or opened without the GC license number on the outside of the envelope.
  • No bids may be modified or withdrawn for sixty (60) days following receipt of bids.
  • A cashier’s check or Bid Bond payable to the City of Alabaster in an amount not less than five (5) percent of the amount of the proposal, but in no event more than $10,000 must accompany the bid. Performance and Statutory Labor and Material Payment Bonds in the amount of 100% of the Contract Price will be required at the signing of the Contract.
• Correspondence & RFIs – All correspondence (RFIs and other requests) shall be routed through the Owner’s Representative (HPM), copied to the Architect, and shall be from a Prime Bidder (not a vendor or subcontractor). Number RFIs consecutively and email to Ryan George: For security reasons, you must enable JavaScript to view this E-mail address.
• Project Duration – 120 calendar days for Phase 1 plus 60 days for Phase 2, with each phase being given its own distinct Notice to Proceed.
  • Phase 1 NTP to be executed no earlier than 1/1/2025 & no later than 2/10/2025.
  • Phase 2 NTP to be executed no earlier than 6/1/2025 & no later than 7/31/2025.
• Liquidated Damages – Should the Contractor fail to achieve Substantial Completion of Phase 2 on or before 60 days following its NTP, the Contractor shall pay the Owner the sum of two hundred dollars ($200) per calendar day beyond the stipulated completion date until Substantial Completion is reached.  Further, a charge of one hundred dollars ($100) per calendar day will be assessed against the final payment for each additional day required beyond the deadline for Final Closeout Documents and for reaching Final Completion of the project.
• Adverse Weather – No adjustment to the Substantial Completion Date will be made due to adverse weather. The duration of time given in the contract has been deemed sufficient to allow for anomalous weather conditions.
• Permit Fees – The contractor awarded the project shall be responsible for paying all permit fees.
• Additional Site Visits – If an additional Site Visit is needed, contact Ryan George at HPM for arrangements and timing.
• Verbal instructions or comments made at any point during the bidding process are not standing changes until issued by Addendum.

POST-BID SUBMITTALS

• Within 24 hours of receipt of bids, apparent low bidder must submit:
  • List of Subcontractors (one per trade, and once submitted, cannot be changed without written approval from Owner and Architect)
  • Schedule of Values
  • List of GC Project Personnel with Resumes

RETAINAGE

SUPERVISION

OACs

ALTERNATES

TEMPORARY FACILITIES

PARKING

ADDENDA

CITIZENSHIP

QUALITY OF WORK

CLARIFICATIONS

SUBMITTALS

RFIs

CLOSEOUT DOCUMENTS

COMMENTS & QUESTIONS

End of Mandatory Pre-Bid Conference Agenda

Site Walk-Thru to follow.