OIU Duty Pistol Purchase

CONTRACT AWARD : The contract will be awarded to the lowest responsive and responsible bidder by
low lot total per category. The low lot total per category will be determined by multiplying the unit prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items per category. If trade-in items are offered, the State will apply a trade allowance by assigning a negative value to the items being traded and subtracting this amount from the total calculated cost per category.  Failure to bid all items per category may result in the bidder being deemed not responsive.

EVALUATION : Bids will be evaluated in accordance with ORC 125.07. In addition, the state will multiply the bid prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items per category.  If trade-in items are offered, the State will apply trade allowance by assigning a negative value to the items being traded and subtracting this amount from the total calculated costs per category.
BRAND SPECIFIC: The products in this Invitation to Bid (ITB) are being bid as BRAND SPECIFIC. That signifies that no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6) .

MANUFACTURER, MANUFACTURER’S REPRESENTATIVE, OR AUTHORIZED DISTRIBUTOR :
Bidders offering bids for in response to this solicitation must be manufacturers, representatives of the manufacturer, or authorized distributors. Bidders should include a letter from each manufacturer represented on manufacturer’s letterhead signed by an authorized representative of the manufacturer attesting that the Bidder is authorized to represent the manufacturer in this solicitation as part of each bid. If not included with the bid, Bidder must provide authorization as specified above within seven days after requested by ODPS. Failure to provide such authorization may result in the Bidder being determined not responsive and disqualified from consideration for award.

DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies
or services being offered. If requested, the literature will be used in the evaluation process to determine
the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must
provide said literature within seven calendar days after request/notification by the Office of Procurement
Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response
or within the time specified herein may deem the bidder not responsive.

Mandatory Site Visit:
A Mandatory Site Visit will be held Wednesday, March 11, 2026 at 10:00 a.m. Eastern Time at the Alum Creek Facility
1583 Alum Creek Drive
Columbus, Ohio 43209
(Check-in at security desk at front visitor entrance).

Mandatory Site Visit(s) are required to survey the weapons for “ Trade In .”  The site visit will commence promptly at the scheduled time, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a bidder for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. Bidders who fail to attend the mandatory site visit will be deemed not responsive. Bidder must have a person representing them attend the mandatory site visit. The attendance of a Bidder’s representative must be recorded on corresponding Official Attendance Sheet.

The State cannot ensure attendance at the site visit for Suppliers that fail to Pre-Register by the deadline.

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.

Technical Support 1-877-644-6771

If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.

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