OHMMMETER

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Contract Opportunity

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
STOP-WORK ORDER (AUG 1989)|1||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD |TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD|
VALUE ENGINEERING (JUN 2020)|3||||
SMALL BUSINESS SUBCONTRACTING PLAN (DOD CONTRACTS)- BASIC (DEC 2019)|2|||
EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)|4|||||
SMALL BUSINESS SUBCONTRACTING PLAN (JAN 2025)|4|||||
EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)|2|||
TRANSPORTATION OF SUPPLIES BY SEA (OCT 2024)|2|||
FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)|7|TO BE DETERMINED|0001|60|Joseph Molnar, Naval Research Laboratory, 4555 Overlook Ave SW, Washington, DC 20375-5337|60 days|||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11||||||||||||
ORDERING (AUG 2020)|2|DATE OF CONTRACT AWARD |EFFECTIVE ORDERING PERIOD INCLUSIVE OF ANY EXERCISED OPTION YEAR PERIODS|
ORDER LIMITATIONS (OCT 1995)|5|ONE EACH|QTY 20|N/A|30|15|
INDEFINITE QUANTITY (OCT 1995)|1|TBD|
OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)|3|30 DAYS PRIOR TO EXPIRATION OF CURRENT BASE OR OPTION YEAR|30 DAYS|3 BASE YEARS AND 2 ONE YEAR OPTION PERIODS|
CONTRACTOR PURCHASING SYSTEM ADMINISTRATION-BASIC (JAN 2025)|1||
OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIALSERVICES (MAR 2025)(DEVIATION 2025-O0003 AND 2025-O0004))|3||||
SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)|4|334515|750|||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5||||||
BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1||
CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS(FEB 2021))|4|||||
BID SAMPLES (APR 2002)|4||Naval Research Laboratory, 4555 Overlook Ave SW,Washington, DC 20375-53|||
EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)|4|PRICE, DELIVERY, TECH PROPOSAL APPROVAL AND BID SAMPLE TESTING APPROVAL||||
THE CLOSING DATE FOR THE SUBJECT SOLICITATION IS EXTENDED TO 30 JUN 2025.
1. SCOPE
1.1 This contract/purchase order contains the requirements for the OHMMMETER .
2. APPLICABLE DOCUMENTS
2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.
2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order,
however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.
2.2.1 The "Document Changes" section provides supersessions/changes to referenced documents.
DOCUMENT REF DATA=MIL-STD-130 | | |M |051202|A| | |
DOCUMENT REF DATA=MIL-STD-1399 | | | | |A| | |
DOCUMENT REF DATA=DI-V-7196 | | | | |A| | |
DOCUMENT REF DATA=MIL-C-9877 | | | | |A| | |
DOCUMENT REF DATA=MIL-DTL-31000 | | | | |A| | |
DOCUMENT REF DATA=DI-V-7001A | | | | |A| | |
DOCUMENT REF DATA=DI-V-7009A | | | | |A| | |
DOCUMENT REF DATA=DI-TMSS-80527 | | | | |A| | |
DOCUMENT REF DATA=DI-DRPR-81003 | | | | |A| | |
DOCUMENT REF DATA=DI-ALSS-81529 | | | | |A| | |
DOCUMENT REF DATA=MIL-HDBK-1221 | | | |061017|A| | |
DOCUMENT REF DATA=MIL-PRF-28800 | | |F |960624|A| | |
DOCUMENT REF DATA=MIL-PRF-49506 | | | |050118|A| | |
3. REQUIREMENTS
3.1 Manufacture and Design - The OHMMMETER furnished under this contract/purchase order shall meet the requirements as specified on ;PURCHASE DESCRIPTION FOR A OHMMMETER ; .
In this procurement, it is required by the us government that in order to reduce the cost of ownership, the products offered shall meet long term needs for reliability, maintainability, ease of operation, and piece part support. Accordingly, it is intended that
bidders will offer commercial off-the-shelf (may be modified) equipment.The quality and suitability of which are evidenced by substantial market accountability.
The bidder shall submit with their offer a technical proposal and a copy of the commercial manual for each model being offered and all calibration procedures. These calibration procedures shall identify all test equipment. The technical proposal and manual
will be used for the initial evaluation of each equipment being offered.
The technical proposal shall cover the bidder's proposed method of approach to attain contract objectives. Technical content shall enable engineering personnel to make a complete evaluation. The technical proposal shall be sufficietly detailed and complete to
clearly demonstrate that the offerer has a thorough understanding of the requirements identified in the purchase description. Data previously submitted may not be considered, therefore, such data should not be relied upon nor incorporated in the technical
proposal by reference. Statements that the prospective offerer understands, can or will comply with all specifications or parts thereof, and phrases such as "standard procedures will be employed" or "well known techniques will be used" ETC., will be considered
insufficient. Noncompliance to the parameters and functions set forth in the technical specifications may result in the determination that such offers are unacceptable and therefore do not warrant further considerations of negotiations.
Contractors will submit their offers using the purchase description as a template when describing their product. At a minimum, the contractor will submit data explaining how they meet or exceed the requirements in each paragraph of the purchase description. A
statement in the template that does not offer specific information, such as "complies" or "meets" shall be considered insufficient. Failure to submit data in the requested format may result in the offer being rejected as non-conforming. Specification sheets,
product catalogue pages, user or operating manuals,drawings, pictures,ect.May accompany the offer but will not in themselves constitute a valid proposal.
MANUFACTURER'S COMMERCIAL MANUALS-Commercial of-the-Shelf(COTS) Manuals=Manufacturer's commercial manuals are required as specified in the DD Form 1423 in the contract, and will be used to supplement any provisioning lists and assosiated EDFP supplied under
this contract. Equipment technical manuals will be reviewed and approved by the Navy in accordance with MIL-M-7298. Exception to paragraph 3.1.1.9 ofMIL-M-7298 is taken in thatthe Navy reserves the right to establish maitenance philosophy for
equipment/systems it procures. Manufacturer's equipment manuals will reflect the Navy's philosophy Progressive Depot Level Repair (PDLR) by containing complete piece part breakdown. Manuals being shipped with the hardware will precisely reflect the hardware
configuration of the equipment/system procured under this contract. Approved technical manuals will be submitted in accordance with the DD Form 1423.
Technical Manual Requirements - Technical manuals will be provided in accordancthe purchase description.
;It will be a requirement that all images provided in Adobe Acrobat PDF format can be viewed at a resolution capability of Adobe Acrobat that will provide the best readability. These files must also be provided with full editing capability using Adobe Acrobat.
As a minimum, thumbnails must be established for all files provided in PDF format that contains more than 10 pages. Bookmarks shall also be provided for all TM PDF files.
The manufacturer shall provide a valid source and part number for all parts in the equipement for which they are not the original manufacturer. A CAGE code shall be provided for each secondary source. The CAGE and part number will be included in the
provisioning technical documentation (PTD) in the Additional Reference Number field in accordance with MIL-PRF-49506.
The following copyright release/rights in date clause shall be included in all technical manuals:"REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS AUTHORIZED FOR GOVERNMENT PURPOSES". This includes technical manuals in both hard copy and CD formats
supplied to the government. This statement will be located on the inside cover page of the technical manual.
Calibration - Bidders will as part of their technical proposal submit a detailed explanation of the calibration procedures for the equipment being offered. This information will be considered non-proprietary and the government will have unlimited rights to
this data upon contract award. This information is for government use only and will not be disclosed to outside sources. Calibration procedures will include actual procedure details, calibration interval and all tools and test equipment required to perform
calibration.
3.2 Commercial Test Equipment Testing - The OHMMMETER furnished under this contract/purchase order shall meet the test requirements specified in MIL-PRF-28800. The specific requirements are stated in the order cited in Para 6.2:
A. Title: Performance Specification; Test Equipment For Use With Electrical and Electronic Equipment, General Specification For, MIL-PRF-28800.
B. The purchase description is ;PURCHASE DESCRIPTION FOR A OHMMMETER ; and is provided as an attachment to this contract/purchase order.
C. Class and Configuration - As specified in the attached purchase description.
D. Not Applicable
E. Packaging, Packing, and Marking - As specified in Section D of the contract/purchase order.
F. Refer to the Document Reference section of the Technical Data Package.
G. First Article Inspection ;PURCHASE DESCRIPTION FOR A OHMMMETER ; required.
H. Bid Sample Inspection ;PURCHASE DESCRIPTION FOR A OHMMMETER ; required.
I. Production Lot, Conformance Inspection ;PURCHASE DESCRIPTION FOR A OHMMMETER ; required.
J. As specified in the attached purchase description.
K. Not Applicable
L. Applies as specified.
M. Applies as specified.
N. As specified in the attached purchase description.
O. Not Applicable
P. Applies as specified.
Bid Sample Testing shall be conducted prior to the award of this contract/purchase order.Bid SampleTesting shall be required for sources whose models were not previously approved by the Navy. Models submitted for testing must contain any modifications necessary
to meet the requirements of the purchace description. The bidder may be required to provide, to a testing facility, the offered model and the accompanying technical manual for evaluation prior to the award of the contract/purchase order.
All models submitted to NRL for the purpose of Bid Sample Testing shall be accompanied by a packing list which clearly specifies all contents included.TheThe packing list shall be a detailed list of the contents of the shipping container and at the minimum
contain: quantity, model or part number.
3.3 Provisioning - Provisioning shall be in accordance with MIL-PRF-49506. Delivery shall be in accordance with the Contract Data Requirements List (DD Form 1423.
3.4 Provisioning Technical Documentation - The contractor agrees, for equipment procured under this contract/purchase order, to comply with the provisions of MIL-PRF-49506.
For the purpose of administering provisioning action and documentation under the contract/purchase order, NAVICP-MECH, Mechanicsburg, PA is both the purchase activity and the Program Support Inventory Control Point (PSICP).
Provisioning documentation is to be provided under the detailed guidance of Contract Data Requirements List (DD Form 1423). These documents provide specific information as to the type of provisioning lists required, the contents of the lists, schedules
for submission and information about other meetings and or supportive data as may be required for the specific equipment to be supplied. Further information on format and data requirements are provided by MIL-PRF-49506.
In the event the Offeror proposes to furnish equipment identical in every respect, including all parts, for which provisioning technical documentation has been previously submitted, contact the Administrative Contracting Officer for advice on submission
of a statement of prior submission.
The Contractor shall direct all communications relative to provisioning actions and provisioning technical documentation, including submittal of completed listings and data to the Commanding Officer, NAVICP-MECH, Attention: Procurement Contracting
Officer (PCO) identified in the contract/purchase order, 5450 Carlisle Pike, P.O. Box 2020, Mechanicsburg, PA 17055-0788.
PTD is required for equipments which are aquired or fabricated for Navy use, which have mechanical, electrical, or electronic components that are subject to wear and/or failure, and which will require maintenance at the Navy Organizational, Intermediate or
Depot (O,I and D) level of repair. PTD shall be required for any associated design changes. As a minimum, PTD shall consistof the specified Parts Lists (PL), Engineering Data for Provisioning (EDFP),Statement of Prior Submission (SPS) when required, and
Equipment Technical Manuals, all prepared in ENGLISH. PTD will be provided to the piece part(component) level, with EDFP provided to the piece part level. Under no circumstances will PTD to the module level be acceptable.
ENGINEERING DATA FOR PROVISIONING -EDFP is technical data in support of all items contained in the PLs. EDFP is used to describe parts and equipment in sufficient detail to verify the equipment configuration and assign National Stock Numbers (NSN). EDFP
consists of specifications, standards, drawings, the necessary assembly and general arrangement drawings, scematic drawings, wiring and cable diagrams, etc. needed to indicate the physical character- istics, location and function of the item. Engineering
drawings are required as EDFP for provisioning purposes. Requirements for these drawings do not replace drawing requirements specified elsewhere in the contract i.e., those provided in the technical manuals. Where drawings are specified elsewhere in the
contract, the contractor will provide copies for provisioning purposes. Regular hard copy drawings shall be blueline prints in accordance with MIL-T-31000.
a. EDFP DISCLAMER. EDFP is not required under the circumstances descibed below:
(1) EDFP shall not be required when support items are identified by a government specification or standard which completely describes the item including it's dimensional, mechanical and electrical characteristics.(2) EDFP shall not be submitted on support
items that are identified to an acceptable NSN with a Type 1 item identification (DOD 4100.38), or when a statement of prior submission has been approved. A Type 1 item identification is a full description of an item of supply, and delineates the essential
characteristics of the item by use of the approved item name, a description of the character- istics of the item, and an illustration of the item as a supplement to the description (DOD 4130.2-M definition). If a NSN is not acceptable to the NAVY (canceled in
DLSC), EDFP shall be furnished for that item.
b. EDFP SEQUENCING. Regular hard copy EDFP shall be sequenced in Provisioning Line Item Sequence Number (PLISN).
3.5 Commercial Drawings - Commercial Drawings shall be in accordance with MIL-DTL-31000 as tailored by the Block 16 Remarks of the Contract Data Requirements List. Delivery shall be in accordance with the Contract Data Requirements List (DD Form 1423).
STATEMENT OF PRIOR SUBMISSION (SPS). A SPS shall be submitted by a contractor to indicate that PTD, which may satisfy the PTD requirements specified in the DD Form 1423, has previously been furnished to the Navy. The SPS shall apply to the end item or to any
provisionable component of the end item. A SPS shall provide total identification of a system or equipment as well as the procurement document number under which PTD was previously submitted. Additionally, the contractor shall certify that the PTD previously
furnished to the Navy will satisfy the PTD requirements for the system or equipment being procured. The SPS certification shall include a statement that all replacement parts are identical to those submitted under the original PTD.If there are differences, the
certification shall provide a statement as to what parts have changed and the percentage of changed parts to the total parts pop- ulation. The Navy reserves the right to reject in full, or any part of, a SPS if it does not meet the data requirements for PTD.
Upon approval by the Navy to accept a SPS with parts differences, the contractor shall provide updated provisioning lists with supporting EDFP using the Design Change Notice (DCN) process.
DESIGN CHANGE NOTICE (DCN)- The contractor shall notify the Provisioning Activity (PA) of all changes, whether of a production or modification type, which are approved for incorporation into the end item. The changes to be identified can modify, add to, delete
or supersede parts in the end item. When changes affect interchangeable repairable assemblies that introduce non- interchangeable parts, the contractor will identify the part number before the change as a deletion and the part number after the change as an
addition. The contractor will change and document the part number of the next higher assembly and those of all progressively higher assemblies, up to the assembly where interchangeability is re-established. PTD shall include the interchangeable assembly. EDFP
is not required for deleted items. Changes that occur after PTD has been delivered shall be documented as a revision to the applicable PLs and submitted in MIL-PRF-49506 format. If the number of changes exceeds ten (10) line items, a hard copy and magnetic
diskette PPL is required. Whenever the design changes significantly impacts the equipment, the equipment shall be provisioned as a new end item, and documented with new PLs and associated EDFP. All Design Change Notices shall be submitted in accordance with the
requirements outlined in the DD form 1423.
GUIDANCE CONFERENCE REQUIREMENTS- The contractor shall attend a Provisioning Guidance Conference conducted at NAVICP-Mechanicsburg. The purpose of this conference is to review provisioning requirements as outlined in MIL-PRF-49506.This conference is to be held
no later than 60 days after award of contract andwill normally be one day in duration.
PROVISIONING CONFERENCE REQUIREMENTS. The contractor will ensure that one unit deliverable under this contract will be available for the provisioning conference. The contractor will ensure that the unit is at the provisioning conference, and will provide a
representative capable of disassembling/ reassembling the unit to answer support/repair questions. In addition the contractor will provide an administrative/contractual representativecapableof answering administrative and/or contractual questions. The
contractor shall also be responsible for therefurbishment/recalibration of the unit before delivering the unit to the Navy. The cost for supplying technical documentationand the cost of the last deliverable unit will be withheld until these requirements are
satisfied.
The use of Lithium batteries in test equipment supplied to the Navy is strictly prohibited unless prior approval of the use has been granted by the Naval Ordnance Saftey and Security Activity. NAVSEAINST 9310.1b and NAVSEA Technical Manual S9310-AQ-SAF-010
address responsibilities, requirements and procedures.The contractor must request this approval. A sample Request For Approval Letter is included in section J of this TDP. The Approval request Lettershould be mailed to the Naval Research Laboratory, 4555
Overlook Ave. SW Code 5524, Bldg 12, Rm 12 Washington DC 20375 Attn: Joe Molnar. The Naval Research Lab will be responsible for fowarding the correspondence to Carderock for approval.
3.6 Marking - This item shall be physically identified in accordance
with ;MIL-STD-130, CAL/WARRENTY ATTACHMENT IN SECTION J AND EXPLANATION OF MARKINGS ATTACHMENT IN SECTION J; .
Two test units must be provided to NRL for testing. Upon succes
The units should be shipped/marked as follows:
NAVAL RESEARCH LAB
CODE 5524 Attn: Joe Molnar
M/F: Contract Number
Bldg. 12 Rm. 13
4555 Overlook Ave. SW. Washington DC 20375-5000
4. QUALITY ASSURANCE
4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order,
the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the
specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.
4.2 Inspection of Item(S) Manufactured to Commercial (Nongovernment) Specifications - Inspection of the completed OHMMMETER shall be limited to type and kind, quantity, condition, packaging and marking.
4.3 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any
inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance
does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material.
4.4 Records - Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of contract/purchase order and for a period of 365 calendar days after final delivery of supplies.
4.5 Production Lot Test (Government) - The Contractor shall deliver ;2; unit(s) to ;NAVAL RESEARCH LAB CD5524, ATTN: JOE MOLNAR, WASHINGTON DC; for production lot tests. Government production lot tests shall consist of ;NONDESTRUCTIVE; testing. If testing
is nondestructive, production lot sample(s) ;SHALL; be returned.
A model submitted to NRL for the purpose of Production Lot Testing shall be accompanied by a packing list which clearly specifies all the contents included. The packing list shall be a detailed list of the contents of the shipping container and at a minimum
contain: quantity, model or part number, description and serial number.
5. PACKAGING
5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below.
Packaging information/requirements can be obtained by accessing the Naval Logistics library located on the NAVSUP web site https://nll1.ahf.nmci.navy.mil. The path is Pubs/Products/Tools, then NAVSUP Digital Documents, then NAVICP Contract Support Library.
Packaging requirementsfor GPETE items are contained in Special Packaging Instruction (SPI) SPI10010entitled Packaging of GPETE Items.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 Statement of Prior Approval Data - If the item(s) being offered meet the requirements specified in the contract/purchase order and is an exact duplicate of item(s) previously approved by the Government, furnish the NSN, name of prime manufacturer, drawing
number, technical manual number, and previous contract number. Provide this information on company letterhead signed by a responsible company official.
6.2 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of
abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423.
Block A: Is the actual contract line item no.
Block B: Is the actual collective physical list of the deliverable item(s)
which are part of the total requirement of the contract/purchase
order.
Block C: Is the category of data required, TDP is defined
in MIL-T-31000. TM is defined in Part 1X, Section B
of DODI 5000.2. NAVICP has reasoned that most DD Form 1423's
included in our solicitations meet the requirement of TDP as
NAVICP does not regularly purchase only Technical Manuals without
purchasing hardware and related TDP software. Therefore,
most NAVICP DD Form 1423 category code will be TDP.
Block D: Is the name of the parent system, next higher assembly, or the item
being purchased.
Block E: Is the purchase request number, request for proposal number,
invitation for bid number or another number for tracking and
monitoring purposes.
Block F: Is the successful offerors name and or cage code.
Block G: Is the name of the individual and or the code/activity of the
individual who prepared the DD Form 1423 and included the
requirement in the Technical Data Package (TDP).
Block H: Self explanatory.
Block I: Is the name and signature of the individual who approved the content
and the need for inclusion of the DD Form 1423 in the TDP.
Block J: Self explanatory.
Block 1: Is the Exhibit Line Item Number (ELIN).
Block 2: Is the title of the data item cited in Block 4.
Block 3: Is the subtitle of the data item cited in Block 4 and is used if
the title requires clarification.
Block 4: Is the actual Data Item Description (DID) number or the actual
Technical Manual Contract Requirements Number. In the event
the DD Form 1423 is requiring a technical manual the numbered
TMCR will be an attachment to the contract/purchase order.
Block 5: Is the section and paragraph area, where the requirement
statement for the DD Form 1423 will be found.
Block 6: Is the activity that will inform the contractor of approval,
conditional approval or disapproval of the deliverable item.
Block 7: Is a code which designates authority for inspection and
acceptance of the deliverable item. The definition of the
codes is as follows:
DD Form 250 Code Inspection Acceptance
SS (1) (2)
DD (3) (4)
SD (1) (4)
DS (3) (5)
LT (6) (7)
NO (8) (8)
XX (9) (9)
(1) Inspection at source.
(2) Acceptance at source.
(3) No inspection performed at source. Final inspection
performance at destination.
(4) Acceptance at destination.
(5) Acceptance at source. Acceptance based on written
approval from the Contract Officer.
(6) Letter of transmittal only. LT should not be used when
inspection is required. The data is sent by the
contractor directly to the personnel listed in Block 14
of the DD Form 1423. LT is used when the contracting
agency does not desire to have a DD Form 250 for each
and every piece of data developed by the contractor.
The only other authorized use of LT is the special
case where the contracting agency does not desire to
have separate DD Forms 250 but desires to have a
Government quality assurance representative perform
inspection. The Government quality assurance
representative shall be listed on the distribution
in Block 14 and requested to provide comments via
the quality assurance letter of inspection.
Use of the symbol LT is not authorized for data comprising
final delivery of Technical Data Package of for Technical
Manuals. (LT may, however, be used for delivery of
preliminary TDP's or TM's).
(7) As specified in Block 8 of the DD Form 1423.
(8) No inspection or acceptance required. No DD Form 250 or
letter of transmittal required.
Use of the symbol NO is not authorized for data comprising
Technical Data Packages or for Technical Manuals.
(9) Inspection and acceptance requirements specified elsewhere
in the contract.
Block 8: Is the approval code - Items of critical data requiring
specific advanced written approval prior to distribution of
the final data item will be identified by placing an "A"
in this field. This data item requires submission of a
preliminary draft prior to publication of a final document.
When a preliminary draft is required, Block 16 of the DD
Form 1423 will show length of time required for Government
approval/disapproval and subsequent turn-around time for the
contractor to resubmit the data after Government
approval/disapproval has been issued. Block 16 will also
indicate the extent of the approval requirements, e.g.,
approval of technical content and/or format.
Block 9: Is the distribution statement code which explains how the
Government can circulate the deliverable item. The definition
of codes A, B, C, D, E, F or X is as follows:
A. Distribution of the item is unrestricted.
B. Distribution of the item is limited to agencies only.
C. Distribution of the item is limited to contractors with
a cage code and have a DD Form 2345 on file with the
Defense Logistics Service Center (DLSC) Battle Creek,
Mich. or Government activities.
D. Distribution of the item is limited to DOD activities
and DOD contractors only.
E. Distribution of the item is limited to DOD components
only.
F. Distribution of the item is restricted from Foreign
Nations and Forign Nationals.
Block 10: Is the frequency which the deliverable item is expected to
be delivered to the Government. The abbreviations and
their meaning.
ANNLY Annually
ASGEN As generated
ASREQ As required
BI-MO Every two months
BI-WE Every two weeks
DAILY Daily
DFDEL Deferred Delivery
MTHLY Monthly
ONE/R One time with revisions
QRTLY Quarterly
SEMIA Every six months
WEKLY Weekly
XTIME Number of times to be submitted
(1time, 2times...9times)
Use of these codes requires further explanation in Block 16
to provide the contractor with guidance necessary to accurately
price the deliverable data item.
Other abbreviations not appearing on the above list may on
occasion be used in Block 10 of the DD Form 1423. When other
abbreviations are used they will be fully explained in Block 16
of the DD Form 1423.
Block 11: Is the last calendar date, expressed in year/month/day
format, the deliverable item is to be received by the
requiring office cited in Block 6 of the DD Form 1423
for an item with a Block 10 entry indication a single
delivery. If the item is to be submitted multiple
times, the number stated is the number of calendar days
after the frequency cited in Block 10 the item is to be
received by the requiring office cited in Block 6 of the
DD Form 1423. On occasion the deliverable item will be
required to be submitted prior to the end of the frequency
cited in Block 6. In that event the requirement will be
fully explained in Block 16 of the DD Form 1423.
Block 12: Is the date of first submission of the deliverable item to
the requiring office (Block 4) expressed in
year/month/day format. The abbreviations and their
meaning are as follows:
ASGEN As generated
ASREQ As required
DAC Days after contract date
DFDEL Deferred Delivery
EOC End of contract
EOM End of month
EOQ End of quarter
Specific instructions for these requirements will be provided in
Block 16. If the deliverable item is constrained by a specific
event or milestone the constraint will be fully explained in Block 16
of the DD Form 1423. "As generated", "As required", and "Deferred
Delivery" will always be fully explained in Block 16.
Block 13: Is the date of subsequent submission of the deliverable item, after
the initial submission. Subsequent submission is only used to
indicate the specific time period. The data is required when
Block 10 of the DD Form 1423 indicates multiple delivery is
required. This does not apply to resubmission of a deliverable
item that has been reviewed by the requiring office and determined
to be only conditionally acceptable or unacceptable.
Block 14a: Will contain the activity name(s) where the deliverable item is to
be sent. If the activity is other than DCMC or NSPCC the full
name, address (including code) will be specified. That specific
information will be located in Block 16 of the DD Form 1423.
Block 14b: Is the number of copies of draft and or final copies to
be submitted. When final "Repro" copies ar to be submitted
Block 16 will clarify the type of Repro copies required.
(e.g., vellum, negative, etc.)
Block 15: Is the total of each type of copies to be submitted as required
by Block 14.
Block 16: Is the block used to provide additional or clarifying information
Blocks 1 through 15. This block is also the only area used to
tailor the document listed in Block 4. Only deletions to the
minimum requirements stated in the document in Block 4 are
allowed. Block 16 may also be used to specify the medium for
delivery of the data.
Block 17: Is the block where the bidder or offerer is to enter the
appropriate price group. The price group are defines as follows:
A. Group I - Data which the contractor prepares to satisfy the Government's requirements. The contractor does not need this
type of data to perform the rest of the contract. Price
would be based on identifiable direct costs, overhead, General
and Administrative (G&A) and profit.
B. Group II - Data essential to contract performance which must be
reworked or amended to conform to Government requirements.
The price for data in this group would be based on the direct
cost to convert the original data to meet Government needs and
to deliver it, plus allocable overhead, G&A and profit.
C. Group III - Data which the contractor must develop for his own
use and which requires no substantial change to conform to
Government requirements regarding depth of content, format,
frequency of submittal, preparation, and quality of data. Only
the costs of reproducing, handling and delivery, plus overhead,
G&A and profit, are considered inpricing data in this group.
D. Group IV - Data which the contractor has developed as part
of his commercial business. Not much of this data is required
and the cost is insignificant. The item should normally
becoded "no charge." An example is a brochure or brief manual
developed for commercial application which will be acquired
in small quantities, and the added cost is too small to justify
the expense of computing the charge that otherwise would go
with the acquisition.
Block 18: Enter the total estimated price equal to that portion of the total
price which is estimated to be attributable to the production
or development for the government of that ITEM OF DATA. THE
ENTRY "N/C" FOR "NO CHARGE" is acceptable.
6.3 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea
Systems Command, code 09T.
X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical
data in accordance with OPNAVINST 5510.161.

DATE OF FIRST SUBMISSION=030 DAC
ELECTRONIC FORMAT: All technical Manuals shall be contained on two separate CD/DVDs in Portable Document Format (PDF). One shall contain the Use and Installation Manual and one shall contain the Maintenance and Service manual.
BLOCK 14 - ONE (1) COMPLETE SET OF THE COMMERCIALTECHNICAL MANUAL(S) SHALL BE SUBMITTED FOR REVIEW ANDAPPROVAL TO: NAVAL RESEARCH LABORATORY ATTN: JOE MOLNAR/BLDG.12 /RM.13 4555 OVERLOOK AVE SW, WASHINGTON, DC20375-5000.
TECHNICAL MANUALS WILL BE REVIEWED/EVALUATED BY THE APPROVED NAVAL ENGINEERING ACTIVITY USING THE TECHNICAL MANUAL REVIEW STATUS CHECKLIST ENCLOSED AS A HARD COPY (SECTION H) OF THIS PROPOSAL. The following copyright release/rights and date clause shall be
included in alltechnical manuals: "REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS AUTHORIZED FOR US GOVERNMENT PURPOSES ONLY" This includes technical manuals in both hard copyand CD formats supplied to the government. This statement will be located on
the inside cover page of the techicalmanual and printed on the label of the CD.

DATE OF FIRST SUBMISSION=ASREQ
ELECTRONIC FORMAT: All technical Manuals shall be contained on two separate CD/DVDs in Portable Document Format (PDF). One shall contain the Use and InstallationManual and one shall contain the Maintenance and ServiceManual.
One set of appoved manuals is required to be sent to: NAVSUP WSS code N9633 Dane Nearhoof building 410, 5450 Carlisle Pk Mechanicsburg, Pa. 17055
One set of approved manuals is required to be provided to:USMC. MARCORSYSCOM ATTN: James Cerian, Bldg 3500 Wing 400 Cube 411B, 814 Radford Blvd STE 20343, Albany, Ga. 31704-0343 Phone 229-639-6019

DATE OF FIRST SUBMISSION=ASREQ
GOVERNMENT WILL RESPOND WITHIN 90 DAYS AFTER RECEIPT. MIL-PRF-49506 APPLIES.

DATE OF FIRST SUBMISSION=ASREQ
DCNS WILL BE SUBMITTED 21 DAYS AFTER OFFICIAL RELEASE OF CHANGE, 15 DAYS AFTER A GOVERNMENT REQUEST OR ERROR DETECTION, OR 45 DAYS AFTER PARTIAL ACCEPTANCE OF SPS FOR REVISIONS TO PREVIOUSLY SUBMITTED PROVISIONING TECHNICAL DOCUMENTATION. COPY OF
TRANSMITTAL LETTER TO BE SENT TO NAVAL INVENTORY CONTROL POINT, ATTN: CODE N712, 5450 CARLISLE PIKE, P.O. BOX 2020, MECHANICSBURG, PA 17055-0788.

DATE OF FIRST SUBMISSION=ASREQ
BLOCK 12 - THE CONTRACTER SHALL MONTHLY
PROVIDE THE FOLLOWING INFORMATION IN ELECTRONIC FORMAT VIA E-MAIL In Micrsoft EXCEL. THE FILE SHALL CONTAIN ATLEAST 1 RECORD FOR EACH LINE ITEM.
1. CONTRACTOR COMPANY NAME AND CAGE CODE
2. CONTRACT NUMBER (22 CHARACTER MAXIMUM)
3. DELIVERY ORDER NUMBER (4 CHARACTER)
4. LINE ITEM NUMBER
5. NATIONAL STOCK NUMBER (19 CHARACTER)
6. PART NUMBER (45 CHARACTER MAXIMUM)
7. REQUISITION OR PR NUMBER (22 CHARACTER MAXIMUM)
8. SHIP TO UIC (6 CHAR)
9. QUANTITY SHIPPED (NUMBER)
10. UNIT PRICE (NUMBER)
11. METHOD OF SHIPMENT (CARRIER NAME)
12. DATE SHIPPED (DATE MATERIAL SHIPPED)
13. DOCUMENT NUMBER (SHIPPING DOCUMENT NUMBER FROM CARRIER)
Send To: Pete.Smith2@navy.mil and cynthia.Beall.ctr@NRL.navy.mil

DATE OF FIRST SUBMISSION=ASREQ
The Contractor shall apply the following statement to page 1 of all drawings. (Additional page marking is at the Contractor's option. "DISTRIBUTION STATEMENT B - Distribution authorized to the U.S. Government agencies only" (contractor shall fill-in the reason
using one of the following statements and the date of determination, which maybe the date of the contract.)
- Proprietary information not owned by the U.S. Government and protected by a contractor's "limited rights" statement.
- Foreign Government Information to be protected and limited in distribution in accordance with the desires of the government that furnished the technical information.
- Contractor performance evaluation in mangement reviews or other advisory documents evaluating programs of contractors.
(Other types of information that might be a basis for assigning Distribution Statement B are)
- Test and Evaluation Data
- Administrative or Operational Use Publications
- Software Documentation

DATE OF FIRST SUBMISSION=ASREQ
Block 4 - Logistics Management Information - (Provisioning Requirements) are defined in MIL-PRF-49506.
The following list of LMI Data Products, described in appendix B, Worksheet (figure 2), and the LMI Data Products Dicitionary, shall be adhered to by the Contractor in delivering the data as a Provisioning Parts List (PPL). Each shall be submitted via Electronic
Digital Media. The preferred program is Interactive Computer Aided Provisioning System (ICAPS)-PC. The structure and format for the transfer of Digital Media shall be in accordance with MIL-STD-1840. ICAPS-PC Program is available on
https://icaps.navsea.navy.mil/. All necessary files and instructions are av ailable under "ICAPS-PC Window Topics" on this web site. Download the latest version "ICAPS (Full Installation)" and "Plain Text Instructions for installing ICAPS-PC Windows". The User
Guide for ICAPS-PC Windows - PDF format or ICAPS-PC Windows User Guide MS Word 97 is also available. Output format shall be 80 character file (ASCII text) and file type 'LMI'delivered on a CD ROM or DVD
0010 ALLOWANCE ITEM CODE (AIC)
0020 ALLOWANCE ITEM QUANTITY
0140 COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE
0170 CONTRACTOR TECHNICAL INFORMATION CODE
0190 CRITICALITY CODE
0230 DEMILITARIZATION CODE (DMIL)
0280 ESSENTIALITY CODE
0340 HARDNESS CRITICAL ITEM (HCI)
0370 INDENTURE CODE
0430 INTERCHANGEABILITY CODE
0480 ITEM NAME
0490 ITEM NAME CODE
0560 MAINTENANCE REPLACEMENT RATE I (MRRI)
0620 MAXIMUM ALLOWABLE OPERATIMNG TIME (MAOT)
^ MINIMUM REPLACEMENT UNIT (MRU)
0680 NATIONAL STOCK NUMBER AND RELATED DATA
0690 NEXT HIGHER ASSEMBLY PROVISIONING LIST ITEM SEQUENCE NUMBER (NHA PLISN)
0700 NEXT HIGHER ASSEMBLY PROVISIONING LIST ITEM SEQUENCE NUMBER INDICATOR (NHA IND)
0740 OVERHAUL REPLACEMENT RATE (ORR)
0790 PRECIOUS METAL INDICATOR CODE (PMIC)
0830 PRODUCTION LEAD TIME (PLT)
0840 PROGRAM PARTS SELECTION LIST (PPSL)
0870 PROVISIONING CONTRACT CONTROL NUMBER (PCCN)
0880 PROVISIONING LIST CATEGORY CODE (PLCC)
0890 PROVISIONING LIST ITEM SEQUENCE NUMBER (PLISN)
0900 PROVISIONING NOMENCLATURE
0920 PROVISIONING REMARKS
0930 QUANTITY PER ASSEMBLY (QPA)
0950 QUANTITY PER END ITEM (QPEI)
1050 REFERENCE NUMBER
1060 REFERENCE NUMBER CATEGORY CODE (RNCC)
1070 REFERENCE NUMBER VARIATION CODE (RNVC)
1190 SHELF LIFE (SL)
1200 SHELF LIFE ACTION CODE (SLAC)
1240 SPECIAL MAINTENANCE ITEM CODE (SMIC)
1260 SPECIAL MATERIAL CONTENT CODE (SMCC)
1400 TOTAL QUANTITY RECOMMENDED
1470 UNIT OF ISSUE (UI)
1500 UNIT OF ISSUE/UNIT OF MEASURE PRICE (UI/UM PRICE)
1530 UNIT SIZE
(^ MRU is not currently in LMI see ICAPS-PC for definition)
The following list of LMI Data Products shall be submitted via Electronic Digital Media. The structure and format for the transfer of DIGITAL Media shall be in accordance with MICRO SOFT WORD format on Company letterhead
0150 CONTRACTOR FURNISHED EQUIPMENT/GOVERNMENT FURNISHED EQUIPMENT (CFEE/GFE)
0360 HAZARDOUS CODE
0390 INPUT POWER SOURCE
0630 MEAN TIME BETWEEN FAILURES (MTBF)
0640 MEAN TIME TO REPAIR (MTTR)
0750 PACKAGING CATEGORY CODE
1270 SPECIAL PACKAGING INSTRUCTION NUMBER
1310 SUPPORT EQUIPMENT EXPLANATION
1370 TECHNICAL MANUAL NUMBER
1550 UNIT WEIGHT
A copy of the final drawings shall be submitted with the LMI Data.
One complete set of PTD is required to be sent to:
NAVSUP wss, Code N96 Peter Smith
Bldg 410, 5450 Carlisle Pk Mechanicsburg,
Pa. 17055
One complete set of PTD is required to be provided to
USMC. MARCORSYSCOM ATTN: James Cerjan, Bldg 3500 Wing 400
Cube 411B 814 Radford Blvd STE 20343, Albany, Ga.
31704-0343 Phone 229-639-6019

Attachments/Links