Ohio Oil & Gas Daily Price Indexes

** REPOSTING TO ALLOW ADDITIONAL TIME FOR BIDS AS NO BIDS WERE RECEIVED ON ROUND 1 **

The Ohio Department of Natural Resources, Division of Oil & Gas Resources Management (DOGRM) is looking to obtain the following information daily to gather data and prepare a report for the Ohio Department of Taxation as required by Revised Code 5713.051(A)(11) . The information that the division needs access to is the daily oil index prices for indexes that include the Ohio market and the daily natural gas prices for indexes that include the Ohio market. We need to have a 5-year historic lookback as well.
Delivery of solution and data base access should be provided no later than February 27 ^th , 2025. Information should be provided for a yearly basis. Initial award will be until June 30 ^th , 2025. With option for renewal for an additional 2 biennials (State Fiscal Years 2026, 2027, 2028 and 2029).

Name of Sourcing Event : Oil & Gas Indexes For Ohio Market w/ Lookback

Division address:
Division of Oil & Gas Resources Management
2045 Morse Road
Building F
Columbus, OH 43229

Delivery :
Division of Oil & Gas Resources Management
2045 Morse Road
Building F
Columbus, OH 43229
Name and emails will be provided after award.

With the following setup:

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. Following initial evaluation, all proposals will be considered for the preferences listed in the sourcing event.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder that meets the needs of the agency and division.

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06 .

Following the initial evaluation and scoring, all Proposals will be considered for preferences.  Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences.  The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services.  A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Economic Price Adjustment

The Contract prices(s) will remain firm for the initial term of the Contract.  Thereafter, the Contractor may submit a request to increase its price(s) to be effective 30 calendar days after acceptance by the State.  No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers; on purchase orders that are already being processed; or on purchase orders that have been filled and are awaiting shipment.  If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of raw materials, labor, freight, workers’ compensation and/or unemployment insurance.  Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase.  Supportive documentation includes, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify the State immediately.  The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease.  If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease.  For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease.  Failure to comply with this provision will be considered as a default and will be subject section VI I. - Standard Terms and Conditions. Suspension/Termination and the Contract Remedies sections.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. Following initial evaluation, all proposals will be considered for the preferences listed in the sourcing event.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder that meets the needs of the agency and division.

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences.  Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences.  The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services.  A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.