Ohio Dept. of Commerce - FY26 - SFM Lab UPS Preventative Maintenance

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000036398

2/11/2026 4:00:00 PM

The Ohio Department of Commerce, Division of the State Fire Marshal is soliciting bids for annual preventative maintenance of one Vertiv/Liebert EXM Uninterruptible Power System (UPS) located at 8895 E. Main Street, Reynoldsburg, Ohio, 43068, due to the expiration of the OEM warranty.  The service provider must be an authorized Vertiv factory technician.

Vendors should fill in the solicitation grid as well as submit quotes citing the applicable State contract and any supporting materials.

System components include:

Description	Model #
EXM 208V 60	47SA060GAC0014C
SEALED BATTERY	47BPGPX71L10TQO
EXM10-200PERIPH	47MBG33CC0R1U3X

Minimum required UPS Preventive Maintenance
1.            Perform a temperature check on all breakers, connections and associated controls. Repair and/or report all high temperature areas.
2.            Perform a complete visual inspection of the equipment, including sub-assemblies, wiring harnesses, contacts, cables and major components.
3.            Check air filters for cleanliness. (if applicable)
4.            Record all voltage and current meter readings on the display.
5.            Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.
6.            With customer approval, perform operational test of the system including unit transfer and battery discharge.
7.            Calibrate and record all electronics to system specifications.
8.            Check or perform Engineering Field Change Notices (FCN) as necessary.
9.            Record phase-to-phase input voltage and currents.
10.         Review system performance with customer to address any questions and to schedule any repairs.

Minimum required Internal Battery Preventive Maintenance Service
1.            Inspect the appearance and cleanliness of the battery and the battery room. Clean normal cell top dirt accumulation (to be done only with battery off line).
2.            Measure and record the total battery float voltage and charging current.
3.            Measure and record overall AC ripple current.
4.            Measure and record overall AC ripple voltage.
5.            Visually inspect the jars and covers for cracks and leakage.
6.            Visually inspect for evidence of corrosion.
7.            Measure and record ambient temperature.
8.            Verify the condition of the ventilation equipment, if applicable.
9.            Verify the integrity of the battery rack/cabinet.
10.         Measure and record 100% of the cell temperatures.
11.         Measure and record the float voltage of all cells.
12.         Measure and record all internal impedance readings.
13.         Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.
14.         Re-tighten all battery connections to the battery manufacturer's specifications, offline only.

Corrective Maintenance as Required
1.            Refurbish cell connections as deemed necessary by the inspection.

Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.

Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.

Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.

If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.

If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.

If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.