Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541614 - Process, Physical Distribution, and Logistics Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Jan 20, 2026
Due Date: Feb 12, 2026
Solicitation No: SRC0000035516
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Solicitation ID: SRC0000035516
Solicitation Name: Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP
Original Begin Date: 11/26/2025 12:00:00 AM
Begin Date: 1/20/2026 3:05:00 PM
End Date: 2/12/2026 3:00:00 PM
Inquiry End Date: 2/10/2026 3:00:00 PM
Commodity: Business administration services
MBE Set Aside: MBE Set Aside
Agency: DOH-Dept of Health
Solicitation Status: Open for Bidding
Solicitation Type: Request For Proposal (RFP) (Double Envelope)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000035516
Solicitation Name
Ohio Department of Health SFY26 State Stockpile Vendor Managed Inventory RFP
RFx Type
Request For Proposal (RFP) (Double Envelope)
Lot #
1
Solicitation Status
Open for Bidding
Round #
2
MBE Set Aside
Begin Date
1/20/2026 3:05:00 PM (ET)
Amendment?
End Date
2/12/2026 3:00:00 PM (ET)
Inquiry End Date
2/10/2026 3:00:00 PM
Summary

The Ohio Department of Health (ODH) is looking to develop a state cache intended to provide pharmaceutical medical countermeasures (MCMs) for immediate care until other resources could be made available to improve health outcomes during public health and healthcare events. These hazards in addition to supply chain shortages and instability create a need for an agreement with a third-party vendor to manage a cache of various MCMs for the state stockpile.
Priorities for the vendor managed inventory include:
1.    24/7 monitoring of the cache in a temperature-controlled, locked, and alarmed facility.
2.    24/7 access to the cache within one (1) hour of request.
3.    Continuous stock rotation to ensure no product is within 6 months of expiration.
4.    Repackaging and relabeling of bulk inventory for individual use as requested.

A state cache of pharmaceuticals is essential for supporting essential workers, first responders, and healthcare systems. Awarding a service contract to a vendor to complete stock monitoring, repackaging, relabeling, and rotation, on behalf of ODH, will eliminate the loss of expired product and allow for MCMs to be readily available 24 hours a day and seven (7) days a week in an emergency situation.

Predecessor Contract
Process

Offerors will need to review the attached RFP ODH # SRC0000035516 . Each Offeror must submit a technical proposal and cost proposal as part of its total Proposal before the opening time on the Proposal due date. Further, the Offeror must title the electronic files with “ODH RFP # SRC0000035516 /DOH58597 - Technical Proposal” and "ODH RFP # SRC0000035516 /DOH58597 - - Cost Proposal” as appropriate.

If you encounter an issue or have a question regarding Ohio|Buys, please contact the Ohio Shared Services Help Desk through one of the options listed below:


New Bidders should register and access OhioBuys prior to a bid’s due date. Registering an OhioBuys account for your organization will ensure your company has access to, is familiar with, and is readily prepared to bid within OhioBuys when the time comes. To begin this process, navigate to https://ohiobuys.ohio.gov/ and click OhioBuys Log In.  If you do not currently have an OH|ID, click Create Account, otherwise enter your login credentials and click Log In. An OH|ID is a secure, single sign-on that provides users access to online services for multiple State of Ohio systems. A valid OH|ID is required for each OhioBuys user.

Ship To
Contracting Entity
DOH-Dept of Health
1 Record(s)
0 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
State Stockpile Vendor Managed Inventory docs Public Solicitation Documents (Approved)
1 Record(s)

Attachment Preview

DOH58597
REQUEST FOR PROPOSAL (RFP)
The Ohio Department of Health (ODH) is soliciting proposals for professional services.
1. PROJECT INFORMATION:
1.1. Project Title: State Pharmaceutical Stockpile Vendor Managed Inventory
1.2. Solicitation Posting Date: Tuesday. November 25th, 2025
1.3. Inquiry Start Date: Tuesday. November 25th, 2025
1.4. Inquiry End Date: Tuesday, December 16th, 2025, by 3 p.m. All questions must be submitted via
Ohio Buys. Questions received after this date will not receive a response.
1.5. Solicitation End Date: Thursday, December 18th, 2025, by 3 p.m. All required application
components must be received by December 18th, at 3 p.m. Applications must be submitted via
Ohio Buys. Each application component must be clearly labeled.
1.6. Project Background: The Ohio Department of Health (ODH) is looking to develop a state cache
intended to provide pharmaceutical medical countermeasures (MCMs) for immediate care until
other resources could be made available to improve health outcomes during public health and
healthcare events. These hazards in addition to supply chain shortages and instability create a
need for an agreement with a third-party vendor to manage a cache of various MCMs for the
state stockpile. Priorities for the vendor managed inventory include: 24/7 monitoring of the
cache, 24/7 access to the cache within one hour of request, continuous stock rotation to ensure
no product is within six months of expiration.
1.7. Project Objective: The goal of the state cache is to bridge the gap between Ohio’s on-site
resources on select MCMs and the arrival of medical and other supplies from the Strategic
National Stockpile and/or usual re-supply of systems. The state cache is necessary to improve the
outcomes of patients during high risk events by enhancing the ability for the state to provide
MCMs in a timely manner. This will include preventing the expiration of a state cache of
pharmaceuticals by awarding a contract to a vendor for stock monitoring, repackaging, and
rotation. Products for the cache will be selected based on anticipated threats.
1.8. Projected Estimated Budget: $46,314.44 Not to Exceed
1.9. Project Award: One (1) Award.
1.10. Project Period: 1/1/2026 - 6/30/2026
RFP Solicitation Template Request Rev. 6.2025
Page 1 of 6
DOH58597
ODH reserves the right to execute multiple agreements with awarded provider to fulfill the
entire project period, subject to and contingent on the discretionary decision of the Ohio
General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance
of the awarded providers and the needs of the Ohio Department of Health
1.11. Agreement Term: 11/1/2025-6/30/2026 with up to four (4) years of additional Renewal Terms
may not exceed after 6/30/2030.
1.12. Renewal Terms: 48-months optional renewal period(s) dependent upon the receipt and approval
of funds to ODH for this project, this agreement may be renewed into four 12-month terms.
• Renewal Optional Year 1: 7/1/2026 - 6/30/2027.
• Renewal Optional Year 2: 7/1/2027 – 6/30//2028.
• Renewal Optional Year 3: 7/1/2028 – 6/30/2029.
• Renewal Optional Year 4: 7/1/2029 – 6/30/2030.
At the sole option of ODH, ODH may extend this Contract past the initial Agreement Term for a
period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the
Contractor and ODH. The cumulative time of all mutual renewals may not exceed four (4)
additional years and are subject to and are contingent upon the discretionary decision of the Ohio
General Assembly to appropriate funds for this project in each new biennium. If any renewal is
carried out, a new contract will be issued at the beginning of the new biennium. ODH may
evaluate whether a renewal is appropriate considering the satisfactory performance of the
Contractor and the future and continuing needs of ODH’s Programs.
2. PROJECT REQUIREMENTS: Offeror(s) must meet the following mandatory requirements to be
considered for evaluation.
2.1. Contractor Experience Requirement:
2.1.1.Offeror(s) must have experience in managing pharmaceutical stockpiles.
2.2. Candidate Expertise Requirement:
2.2.1. Offeror must have 10 years of service as a wholesaler of dangerous drugs within the State
of Ohio.
2.2.2. Offeror must review https://codes.ohio.gov/ohio-revised-code/section-4729.51 on selling,
purchasing, distributing, or delivering dangerous or investigational drugs.
2.2.3. Offeror must be capable of shipping products from the cache statewide as requested.
RFP Solicitation Template Request Rev. 6.2025
Page 2 of 6
DOH58597
2.2.4. Offeror must have the ability to complete appropriate stock rotation and repackaging.
2.3. Notice of Award Requirements: N/A
2.4. Mandatory Licenses &/or Certifications Required:
2.4.1.Offeror must have Wholesale Distributors License though the Ohio Board of Pharmacy,
Terminal Distributor of Dangerous Drugs (TDDD) License, Repackage of Dangerous Drugs
License, Third Party Logistics Providers License, DEA Controlled Substance License
3. SCOPE OF WORK AND DELIVERABLES:
3.1. Scope of Work:
SCOPE OF WORK
3.1.1
Contractor will ensure that stock is continuously rotated to guarantee access to product with
at least six (6) months remaining before expiration. In addition, contractor will offer a
liquidation option to limit or reduce any potential for expiring product.
Contractor will be responsible for the return of any products under manufacturer recall or due
to product expiration, including but not limited to preparation and shipping.
3.1.2
1. Contractor shall issue any credits to ODH for the purposes of purchasing replacement
product.
2. Contractor will make every effort to replenish ODH cache as quickly as possible in the
event of a recall or backorder
3.1.3
Contractor shall have the ability to receive ODH’s existing inventory of antibiotics and
incorporate it into the rotation of stock.
3.1.4
Contractor shall have the ability to initiate direct shipment of product to multiple locations
within an hour of request.
3.1.5
Contractor shall have the ability to repackage bulk inventory as requested by ODH into unit of
use containers.
3.1.6
Contractor shall provide daily real-time awareness reports that include current stock and
expiration dates to the ODH Contract Manager.
3.1.7
Contractor shall have the ability to receive and redistribute assets as requested by ODH, such
as products provided by the Strategic National Stockpile (SNS)
3.1.8
Contractor shall provide 24/7 monitoring of the cache in a temperature-controlled, locked,
and alarmed facility.
3.1.9 Contractor shall ensure all products are stored in accordance with manufacturer guidelines.
RFP Solicitation Template Request Rev. 6.2025
Page 3 of 6
DOH58597
3.1.10
3.1.11
3.1.12
3.1.13
3.1.14
Contractor shall grant ODH Contract Manager 24/7 immediate access to the facility and
support staff within one (1) hour of request.
Contractor shall allow ODH to expand inventory as needed to include additional
pharmaceuticals based on need and request.
Contractor shall have the ability to consult on emergency planning and response and engage
with ODH on planning activities for cache distribution.
Contractor shall provide ODH Contract manager with a 24/7 point of contact roster that
includes a primary and two (2) backup contacts. In addition, contractor will provide the ODH
Contract Manager with an updated contact list within five (5) business days of any changes
occurring.
Contractor must maintain certifications and licensure as outlined above.
3.2. Deliverables and Due Dates:
DELIVERABLES
3.2.1 Contractor shall have the ability to provide daily inventory reports and/or
allow ODH Contract manager 24/7 access to inventory data.
3.2.2 Contractor shall meet with ODH Contract Manager quarterly to discuss
planning and emergency response activities.
3.2.3
Contractor shall provide a list of additional products that are able to be
added to ODH’s inventory quarterly.
DUE DATE
Throughout
Term of
Contract
Quarterly
Throughout
Term of
Contract
Quarterly
Throughout
Term of
Contract
RFP Solicitation Template Request Rev. 6.2025
Page 4 of 6
4. TECHNICAL EVALUATION CRITERION:
DOH58597
CONTRACTOR PROFILE
WEIGHT
4.1 Contractor must be located within 30 miles of downtown Columbus.
5
Contractor must have ten (10) years of experience as a wholesaler of
4.2
dangerous drugs within Ohio and have the required licensure from Ohio
10
Board of Pharmacy and the Drug Enforcement Agency (DEA).
4.3 Contractor must have the ability to complete appropriate stock rotation.
5
4.4
Contractor must be capable of shipping product from the cache statewide as
requested
10
4.5
Contractor must have the ability to repackage and properly label bulk
inventory as requested by ODH.
10
STAFFING PLAN (PERSONNEL PROFILE)
4.6
Contractor to provide 24/7 point of contact roster that includes a primary and
two (2) backup contacts.
Contractor has logistics and planning experience to contribute to emergency
4.7 planning and response activities and is aware of federal and state regulations,
etc.
WEIGHT
10
10
WORK PLAN
4.8
Contractor's proposal shows how the company can meet all requirements as
defined within the scope of work.
4.9
Contractor shall have the ability to provide daily inventory reports and/or
allow ODH Contract manager 24/7 access to inventory data.
4.10
Contractor must have the ability to direct ship product to multiple locations
within an hour of request.
4.11
Contractor shall have the ability to receive and redistribute assets as
requested by ODH.
WEIGHT
10
5
10
10
RFP Solicitation Template Request Rev. 6.2025
Page 5 of 6
This page summarizes the opportunity, including an overview and a preview of the attached documents.
Get Government Bids Like This by Email Receive daily bid alerts that match your keywords, business categories, and target regions.
View Sample Report Start Free Trial

See Also

Coach Paint

Project ID: Title: Coach Paint Addenda: 0 Release Date: 9/15/2026 Due Date: 9/29/2026

Southwest Ohio Regional Transit Authority

Due by 9/29/2026

RFQ ODOT Template

Solicitation ID: SRC0000041715 Solicitation Name: RFQ ODOT Template Original Begin Date: 9/4/2026 12:01:07

State Government of Ohio

Due by 9/22/2026

DDD-270001-Columbus Developme...

Solicitation ID: SRC0000041738 Solicitation Name: DDD-270001-Columbus Developmental Center - AE RFQ Original Begin

State Government of Ohio

Due by 10/06/2026

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.