Ohio Department of Health-Bureau of Health Improvement and Wellness-58853-Overdose Reporting-RFP

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Dec 16, 2025
Due Date:	Jan 5, 2026
Solicitation No:	SRC0000035899
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Description

Solicitation ID:	SRC0000035899
Solicitation Name:	Ohio Department of Health-Bureau of Health Improvement and Wellness-58853-Overdose Reporting-RFP
Original Begin Date:	12/16/2025 12:00:00 AM
Begin Date:	12/16/2025 12:00:00 AM
End Date:	1/5/2026 3:00:00 PM
Inquiry End Date:	12/26/2025 3:00:00 PM
Commodity:	Drug abuse prevention or control programs
MBE Set Aside:	MBE Set Aside
Agency:	DOH-Dept of Health
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035899

Solicitation Name

Ohio Department of Health-Bureau of Health Improvement and Wellness-58853-Overdose Reporting-RFP

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

12/16/2025 12:00:00 AM (ET)

Amendment?

End Date

1/5/2026 3:00:00 PM (ET)

Inquiry End Date

12/26/2025 3:00:00 PM

Summary

This project's goal is to continue to receive non-fatal overdose individual encounters, as reportable by emergency departments, through automatic data feeds transmitted to Ohio Department of Health. As another valuable tool for preventing drug overdoses, this data will be used to:
1) Allow prescribing providers to see a patient’s overdose history through an indicator in the Ohio Automated Rx Reporting System (OARRS); and 2) Direct statewide policies and targeted actions.

Predecessor Contract

Process

Offerors will need to review the attached RFP DOH58853-BHIW-Overdose Reporting for #SRC0000035899. Each Offeror must submit a technical proposal and a cost proposal as part of its total proposal before the closing date and time, which is 01/02/2026 at 3 PM . Proposals must be submitted through Ohio Buys.

Furthermore , the Offeror must title the electronic files as follows: “ DOH58853/#SRC0000035899 - Technical Proposal_COMPANY NAME” and “DOH58853/#SRC0000035899 - Cost Proposal_COMPANY NAME,” as appropriate.

Please note that there is no page minimum or maximum for the technical proposal, and bidders should refer to the technical evaluation criterion on criteria in the RFP document for guidance.

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Contracting Entity

DOH-Dept of Health

1 Record(s)

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Solicitation Documents

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Title	Type	Att.	Validity End Date	Validity End Date
DOH58853 RFP	Public Solicitation Documents (Approved)	DOH58853-Office of the Director-SFY26-27-Overdose Reporting-ODH RFP.pdf
Cost Proposal Form	Public Solicitation Documents (Approved)	DOH58853 Non-Fatal Overdose Reporting Cost Proposal Form -SFY26-27 Mutiple.xlsx
Data and Security Attachments, Terms and Conditions, Affirmation and Disclosure	Public Solicitation Documents (Approved)	Attachment Three- Data_Security_and_Privacy_Terms_v1.1 (3).docx Attachment Four - Supplement_A_-_State_IT_Policy__Standard_and_Service_Requirements_20240710.docx Attachment Two- Ohio Department of Health (ODH) Proposal Terms and Conditions 6.2025 (2).pdf Attachment One- Affirmation and Disclosure Form.pdf

3 Record(s)

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REQUEST FOR PROPOSAL (RFP)

DOHxxxx

The Ohio Department of Health (ODH) is soliciting proposals from contractors with the ability and

interest to offer professional services to provide non-fatal overdose data from hospitals to ODH.

1. PROJECT INFORMATION:

1.1. Project Title: Non-Fatal Overdose Reporting

1.2. Solicitation Posting Date: 12/16/2025

1.3. Inquiry Start Date: 12/16/2025

1.4. Inquiry End Date: 12/26/25 by 3 p.m. All questions must be submitted via Ohio Buys. Questions

received after this date will not receive a response.

1.5. Solicitation End Date: 01/05/2025 at 3 p.m. All required application components must be

received by this date. Applications must be submitted via Ohio Buys. Each application

component must be clearly labeled.

1.6. Project Background: Each year, approximately 4,000 Ohioans are dying from an unintentional

drug overdose (OD). While making some gains, Ohio is 5th highest in the number of OD deaths

and 12th highest in OD death rates (per 100,000). Individuals who have survived an overdose are

at high risk of a future fatal overdose. Overdose is a reportable condition that emergency

departments must report to the Ohio Department of Health (ODH).

1.7. Project Objective: This project's goal is to continue to receive non-fatal overdose individual

encounters, as reportable by emergency departments, through automatic data feeds transmitted

to ODH. As another valuable tool for preventing drug overdoses, this data will be used to:

1) Allow prescribing providers to see a patient’s overdose history through an indicator in the Ohio

Automated Rx Reporting System (OARRS); and 2) Direct statewide policies and targeted actions.

1.8. Projected Estimated Budget: $67,000 NOT TO EXCEED FOR PROJECT PERIOD

1.9. Project Award: 1 Award

1.10. Approximate Project Period: 02/01/2026 – 6/30/2027.

ODH reserves the right to execute multiple agreements with awarded provider to fulﬁll the

entire project period, subject to and contingent on the discretionary decision of the Ohio

General Assembly to appropriate funds (if needed) for the biennium, satisfactory performance

of the awarded providers and the needs of the Ohio Department of Health

RFP Solicitation Template Request Rev. 6.2025

Page 1 of 6

DOHxxxx

1.11. Agreement Term: 02/01/2026 - 6/30/2027 with up to four (4) years of additional Renewal Terms

may not exceed after 6/30/2031.

1.12. Renewal Terms: 12-month optional renewal period(s) dependent upon the receipt and approval

of funds to ODH for this project, this agreement may be renewed into four (4) 12-month terms.

• Renewal Optional Year 1: 7/01/2027 – 6/30/2028.

• Renewal Optional Year 2: 7/01/2028 – 6/30/2029.

• Renewal Optional Year 3: 7/01/2029 – 6/30/2030.

• Renewal Optional Year 4: 7/01/2030 – 6/30/2031.

At the sole option of ODH, ODH may extend this Contract past the initial Agreement Term for a

period of ninety (90) days. Renewal terms may be exercised by mutual agreement between the

Contractor and ODH. The cumulative time of all mutual renewals may not exceed four (4)

additional years and are subject to and are contingent upon the discretionary decision of the Ohio

General Assembly to appropriate funds for this project in each new biennium. If any renewal is

exercised, a new contract will be issued at the beginning of the new biennium. ODH may evaluate

whether a renewal is appropriate considering the satisfactory performance of the Contractor and

the future and continuing needs of ODH’s Programs.

2. CONTRACTOR REQUIREMENTS

2.1 Mandatory Requirements: Oﬀeror(s) must meet all the following mandatory requirements in

order for their proposal to be considered. Failure to meet any mandatory requirement may

result in disqualiﬁcation:

2.1.1 Oﬀeror must be a certiﬁed health information exchange for the state of Ohio.

2.1.2 Oﬀeror must have existing data-sharing connections and agreements with

emergency departments in the state of Ohio for health information sharing.

2.1.3 Oﬀeror must be able to receive non-fatal drug overdose individual encounters

from hospital emergency departments.

2.1.4 Oﬀeror must have the technical ability to collect, curate, and transmit, through

automated data feeds, the required reportable data ﬁelds for non-fatal drug

overdoses on behalf of emergency departments in a usable format for ODH.

RFP Solicitation Template Request Rev. 6.2025

Page 2 of 6

3. DATA COLLECTION AND REPORTING FEATURE REQUIREMENTS

DOHxxxx

3.1. Oﬀeror must collect, curate, and transmit to ODH, through automated data feeds, the following

required data ﬁelds:

Last Name

First Name

Date of Birth

Home Address

Home Address 2

Home City

Home State

Home Zip Code

Phone Number

Social Security Number

Sex at Birth

Race

Ethnicity

Deceased

Date of Death

Reporting Facility

Medical Record Number

ED Admit Source

ED Admit Date

ED Admit Time

ED Discharge Date

ED Discharge Time

ED Discharge Disposition

Inpatient Admit Source

Inpatient Admit Date

Inpatient Admit Time

Inpatient Discharge Date

Inpatient Discharge Time

Inpatient Discharge Disposition

First Diagnosis

Diagnosis Description

Additional Diagnoses

History of Previous Drug

Overdose(s)

Toxicology Performed

Toxicology Collect Date Time

Amphetamines

RFP Solicitation Template Request Rev. 6.2025

Page 3 of 6

DOHxxxx

Anticonvulsants

Antidepressants

Antipsychotics

Barbiturates

Benzodiazepines

Cocaine

Gabapentin

Fentanyl

Marijuana

Muscle Relaxants

Opiates

Xylazine

Other Drug Present

Encounter Class

3.2. Oﬀeror must pull required data ﬁelds from multiple data source ﬁles and combine into a single

ﬁle.

3.3. Oﬀeror must establish a ﬁle sharing connection to send ODH non-fatal drug overdose cases on a

daily basis.

3.4. Oﬀeror must report overdose cases within 72 hours after diagnosis.

3.5. Oﬀeror must submit a monthly transmission of overdose cases within 72 hours after the last day

of the month.

4. SCOPE OF WORK AND DELIVERABLES

4.1: Scope of Work

SCOPE OF WORK

5.1.1

Oﬀeror will receive non-fatal drug overdose data reported from Ohio emergency departments through

existing data sharing connections and agreements.

5.1.2

Oﬀeror will perform development work to collect, curate, and combine the required data ﬁelds from

multiple sources into a single ﬁle usable by ODH. These ﬁelds will be pulled from multiple data source

ﬁles and will be combined into a single ﬁle template.

5.1.3 Oﬀeror will establish a ﬁle-sharing connection to transmit non-fatal overdose cases to ODH.

5.1.4 Oﬀeror will transmit cases on a daily basis within 72 hours after diagnosis.

5.1.5 Oﬀeror will submit a monthly transmission of cases within 72 hours after the end of the month.

RFP Solicitation Template Request Rev. 6.2025

Page 4 of 6

4.2: Deliverables and Due Dates:

DOHxxxx

DELIVERABLES

DUE DATE

4.2.1 Oﬀeror will establish a ﬁle-sharing connection to transmit non-fatal

overdose cases to ODH.

4.2.2 Oﬀeror will transmit cases on a daily basis within 72 hours after diagnosis.

15 days after contract

execution

Daily, through 6/30/2027

4.2.3 Oﬀeror will submit a monthly transmission of cases within 72 hours after the

end of the month.

Monthly, through

6/30/2027

5. TECHNICAL EVALUATION

EVALUATION CRITERIA

5.1 Oﬀeror is a certiﬁed health information exchange for the state of Ohio.

5.2

Offeror demonstrates they have the staffing and infrastructure to complete

the work.

Oﬀeror provides evidence of existing data-sharing connections and

5.3

agreements with emergency departments in the state of Ohio for health

information sharing.

5.4

Oﬀeror demonstrates the ability to receive non-fatal drug overdose individual

encounters from hospital emergency departments.

Offeror demonstrates the technical ability to collect, curate, and transmit,

5.5 through automated data feeds, the required reportable data ﬁelds for non-

fatal drug overdoses on behalf of emergency departments.

WEIGHT

TOTAL

100

6. PROPOSAL SCORING:

RFP Solicitation Template Request Rev. 6.2025

Page 5 of 6

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Ohio Department of Health-Bureau of Health Improvement and Wellness-58853-Overdose Reporting-RFP

Description

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