Offsite Document Storage Service

Agency: County of San Mateo
State: California
Type of Government: State & Local
NAICS Category:
  • 493110 - General Warehousing and Storage
  • 493190 - Other Warehousing and Storage
  • 518210 - Data Processing, Hosting, and Related Services
  • 561990 - All Other Support Services
Posted Date: Sep 7, 2025
Due Date: Oct 3, 2025
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Project ID:

Title: Offsite Document Storage Service

Addenda: 0

Release Date: 9/5/2025

Due Date: 10/3/2025

Post Information
Posted At:Fri, Sep 5, 2025 12:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No
Overview
Summary

The County of San Mateo is seeking proposals for Offsite Document Storage Service. The RFP aims to find an offsite storage facility to securely store County documents including transportation, easy retrieval, document destruction, and trackability. The scope of work will include document storage service in a secure offsite facility with easy document retrieval by countywide staff. The Contractor will provide an experienced Account Manager to manage the County's account and assist County staff as needed.

The Contractor shall be responsible for managing all aspects of Offsite Document Storage Services, including but not limited to:

  1. Transportation of Records
  2. Storage Facility
  3. File Management Indexing Services
  4. Document Retrieval
  5. Box Replacement
  6. Document Destruction
  7. Inventory Tracking System
  8. Online Customer Portal

The Offsite Document Storage Service shall be provided on an ongoing basis for a period up to five (5) years. The selected firm shall be expected to commence service within 30 days of contract execution. The firm shall be responsible for providing all necessary personnel, equipment, and materials required to fulfill the scope of work.

Timeline
RFP Released:
September 5, 2025
Deadline for Questions, Comments and Contract Exceptions:
September 19, 2025, 12:00pm
Proposal Due Date and Time:
October 3, 2025, 5:00pm
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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