Office Trailer Repair Project RFP

Agency:	New Britain Housing Authority
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses) 532120 - Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing 811121 - Automotive Body, Paint, and Interior Repair and Maintenance
Posted Date:	Mar 27, 2026
Due Date:	Apr 23, 2026
Solicitation No:	Request for Proposal - Solicitation No. 2026-03-TR
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN

Request for Proposals

Office Trailer Repair Project

Solicitation Number:

Issue Date:

Submission Due Date:

Time:

Submission Place: New Britain Housing Authority

16 Armistice St.

New Britain, CT 06053

Questions Submissions due Date:

Time:

2026-03-TR

March 27, 2026

April 30, 2026

3:00 p.m., Local Time

April 23, 2026

3:00 PM

Pre-bid Walk-thru-Friday

April 21, 2026, 10:00AM

58 Scarlett Drive New Britain

Direct General Inquiries To:

John T. Hamilton

jhamilton@nbhact.org

NO LATER THAN 3:00 PM

All Answers and Addendums to

the Solicitation will be posted on

NBHA’s website:

www.nbhact.org

NBHA must receive submittals of the RFP and a fee proposal. Submit three (3) unbound original,

copies. Deliver to the address above. No electronic submittals will be accepted. Use this page as your

Cover Page for your submission.

Date Submitted: _______________________

Company Name

Address

City, State, Zip Code

Contact Person / Email

Phone/Fax Number

Housing Authority of the City of New Britain - John T. Hamilton, Executive Director

REQUEST FOR QUOTES/PROPOSALS

FOR

Office Trailer Repair Project

Located At 58 Scarlett Drive

HOUSING AUTHORITY FEDERAL DESIGNATED PROPERTIES

The New Britain Housing Authority (NBHA) is a public housing agency serving the

City of New Britain, Connecticut. NBHA’s mission is to provide safe, decent, and

affordable housing for low- and moderate-income families, elderly individuals, and

persons with disabilities. The Authority oversees multiple developments and programs,

including Public Housing and the Housing Choice Voucher (HCV) Program.

As part of NBHA’s ongoing commitment to maintaining safe and functional

administrative spaces, the Authority seeks qualified contractors to perform necessary

repairs and upgrades to its office trailer facility.

Proposals must be received at the New Britain Housing Authority Administrative

Office no later than April 30, 2026 at 3:00 p.m. Eastern Standard Time.

Proposals must be delivered in a sealed envelope clearly marked “Request for Proposals

– “Office Trailer Repair Project” to:

John T. Hamilton, Executive Director

Housing Authority of the City of New Britain

16 Armistice Street

New Britain, CT 06053

I. STATEMENT OF PURPOSE:

NBHA is requesting proposals from licensed and qualified contractors to inspect, repair,

and restore an office trailer to a fully functional, safe, and compliant condition.

The scope of work includes — but is not limited to — roof, chassis, plumbing, electrical,

HVAC, flooring, and interior finish repairs.

The selected contractor shall provide all labor, materials, tools, and equipment necessary

to complete the work in compliance with applicable federal, state, and local regulations,

including Davis-Bacon prevailing wage requirements and HUD Section 3 guidelines.

Bidder’s Responsibilities – Contact with NBHA: It is the responsibility of the Bidder

to address all communication and correspondences pertaining to this RFP process to

NBHA contact person listed herein. Bidders must not make inquiry or communicate with

any other NBHA staff member or official (including members of the Board of

Commissioners) pertaining to this RFP. Failure to abide by this requirement may be

cause for NBHA to not consider a bid submittal received from any Bidder who has not

followed this directive during the solicitation process. The NBHA will not conduct any

Office Trailer Repair Project

March 2026

ex parte conversations which may give one perspective Bidder an advantage over other

prospective Bidders.

Type of Contract resulting from this RFP: Firm Fixed-Price Contract.

II. TERM OF CONTRACT:

2.1 NBHA reserves the right to reject any or all bids, to waive any informality in the

RFP process, or to terminate the process at any time, if deemed by NBHA to be in its best

interest.

2.2 NBHA reserves the right not to award a contract pursuant to this RFP.

2.3 NBHA reserves the right to terminate a contract awarded pursuant to this RFP, at

any time for its convenience upon 14 days written notice to the successful Bidder(s).

2.4 NBHA reserves the right to determine the days, hours and locations that the

successful Bidder(s) shall provide the services called for in this RFP.

2.5 NBHA reserve the right to retain all bids submitted and not permit withdrawal for

a period of 90 days after the deadline for receiving bids without written consent from

NBHA.

2.6 NBHA reserves the right to reject and not consider any bid that does not meet the

requirements of this RFP, including but not necessarily limited to incomplete bids and/or

bids that offering alternate or non-requested services.

2.7 NBHA shall have no obligation to compensate any Bidder for any costs incurred

in responding to this RFP.

2.8 NBHA reserves the right to, at any time during the RFP or contract process,

prohibit any further participation by a Bidder or reject any bid submitted that does not

conform to any of the requirements detailed herein. Each prospective Bidder further

agrees that he/she will inform NBHA in writing within five (5) days of the discovery of

any item that is issued thereafter by NBHA that he/she feels needs to be addressed.

Failure to abide by this timeframe shall relieve NBHA, but not prospective Bidders, of

any responsibility pertaining to such issue.

2.9 NBHA reserves the right, prior to award, to revise, change, alter or amend any of

the instructions, terms, conditions, and/or specifications identified within the RFP

documents issued, within any attachment or drawing, or within any addenda issued. All

addenda will be posted on NBHA’S website (www.nbhact.org) and such changes that are

issued before the bid submission deadline shall be binding upon all prospective Bidders.

Office Trailer Repair Project

March 2026

2.10 In the case of rejection of all bids, NBHA reserves the right to advertise for new

bids or to proceed to do the work otherwise, if in the judgement of NBHA, the best

interest of NBHA will be promoted.

2.11 NBHA reserves the right to, without liability; cancel the award of any bid(s) at

any time before execution of the contract documents by all parties.

2.12 NBHA reserves the right to reduce or increase estimated or actual quantities in

whatever amount necessary without prejudice or liability to NBHA, if:

2.12.1 Funding is not available

2.12.2 Legal restrictions are placed upon the expenditure of monies for this

category of services or supplies; or

2.12.3 NBHA’s requirements in good faith change after award of the contract,

documents issued, within any attachment or drawing, or within any

addenda issued. All addenda will be posted on NBHA’s website

(www.nbhact.org) and such changes that are issued before the bid

submission deadline shall be binding upon all prospective Bidders.

2.13 NBHA reserves the right to make an award to more than one proposer, if in the

judgement of NBHA, the best interest of NBHA will be promoted.

2.14 NBHA reserves the right to require additional information from all proposers to

determine level of responsibility. Such information shall be submitted in the form

required by NBHA within two (2) days or written request.

2.15 NBHA reserves the right to amend the contract any time prior to contract

execution.

2.16 NBHA reserves the right to require the Contractor to keep accurate timesheets for

all employees assigned to perform any project, task, or assignment resulting from this

RFP and any resulting contract in keeping with Davis-Bacon guidelines.

2.17 NBHA reserves the right to contact any individuals, entities, or organizations that

have had business relationships with the proposer regardless of their inclusion in the

reference section of the proposal submitted.

2.18 In the event any resulting contract is prematurely terminated due to non-

performance and/or withdrawal by the Contractor, NBHA reserves the right to seek

monetary restitution (to include but not limited to withholding of monies owed) from the

Contractor to cover costs for interim service and/or cover the difference of a higher cost

(difference between terminated Contractor’s rate and the new company’s rate) beginning

the date of Contractor’s termination through the contract expiration date.

Office Trailer Repair Project

March 2026

2.19 NBHA reserves the right to award all, part, or none of the materials and/or

services specified in this RFP as determined to be in the best interest of NBHA.

2.20 NBHA reserves the right, according to 24 CFR Part 135 Appendix III, to utilize

Section 3 Preferences (as detailed in Appendix E) when making an award under this RFP.

This agreement shall begin on the date of execution and remain in effect for a

period of one (1) one year with a minimum six (6) months extension option but not to

exceed one year.

GENERAL NOTES:

1. Contractor will be responsible for measuring/verifying designated areas and shall

provide labor and materials for Trailer repair per the enclosed

specifications/statement of work.

2. Bid Prices: Bidders are advised that the fees shall be all inclusive and fully

burdened to accomplish the work as specified in this RFP and any resulting

contract.

3. Regulatory: Contractor(s) shall comply with all applicable federal, state, and local

laws, rules regulations, ordinances and codes and obtain any licenses or permits

required to provide the services under this RFP. This would include any

Americans with Disabilities Act (ADA) and Uniform Federal Accessibility

Standard (UFAS) standards.

4. Contractor(s) shall provide at Contractor’s own expense all equipment, labor,

materials, supplies, and tools to perform all the services required under this RFP

and any resulting contract.

5. ALL NBHA PROPERTIES ARE SMOKE FREE BY FEDERAL STATUTE.

CONTRACTORS ARE RESPONSIBLE FOR ASSURING THEIR

EMPLOYEES NOT SMOKE WITHIN 25 FEET OF NBHA BUILDINGS.

III. SCOPE OF SERVICES:

A. General Requirements

 Contractor shall conduct a full inspection of the trailer before beginning work.

 All materials used shall meet or exceed local building codes.

 Contractor is responsible for securing all required permits, inspections, and

certifications.

 The work area shall be maintained in a clean and safe condition throughout the

duration of the project.

Office Trailer Repair Project

March 2026

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Office Trailer Repair Project RFP

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