Office Handyman Services

Request for Quote 2026OHS
OFFICE HANDYMAN SERVICES
Released: June 11, 2026
The Early Learning Coalition of Osceola County ("the Coalition") is soliciting quotes for Office
Handyman Services.
To select a vendor, the Coalition will request a quote for goods and services based on the specifications
listed in (Attachment A). All quotes received will be evaluated based on experience and qualifications.
The selected vendor will be required to enter into an agreement with the Coalition to guarantee the
specifications listed, as well as to ensure adherence to all applicable state and/or federal laws.
1. General Information
The Early Learning Coalition of Osceola County is a nonprofit organization dedicated to ensuring
early care and education for children in Osceola County. Created in 2000, the Early Learning
Coalition is one of 30 like agencies that serve all 67 counties in the state of Florida and distributes
both the Federal Child Care and Development Block Grant ("CCDBG") and State based VPK dollars
to a diverse group of childcare providers. Through a variety of affordable and innovative early
education and voluntary prekindergarten programs, the Early Learning Coalition serves more than
7,000 children from birth to 12 years old and their families.
The Early Learning Coalition's mission is to promote highquality school readiness, voluntary pre
kindergarten and after school programs, that further the physical, social, emotional, and
intellectual wellbeing of Osceola County children, with a priority toward ages from birth through
age five.
2. Scope of Work
The proposer shall, in a proper and satisfactory manner, provide all the goods and services set
forth in (Attachment A).
3. Quotes Submission Instructions
Organizations intending to respond to this Request for Quotation (RFQ) are requested to submit
their quotations via email to cgarcia@elcosceola.org no later than June 22, 2026 by close of
business (4:00 PM EST). The email subject line must include the RFQ number and title.
Submissions must include the following details:
* Legal company name
* Full name, title and email address of the individual authorized to sign the contract
* Business address
* Telephone number
In addition, please provide responses to the following questions:
* Is the organization a non-profit entity? (Yes or No)
* Is the organization a Florida minority-owned business? (Yes or No)
* Are there any related parties associated with this submission? (Yes or No)
If yes, please identify the individual and their relationship with any member of the board or coalition staff.

4. Timetable
ACTIVITY DATE
4 Deadline for Receipt of Quotes June 22, 2026, 4:00 p.m. EST
5 Time period for evaluation of quotes June 23, 2026 - June 26, 2026
6 Anticipated Award July 1, 2026
5. Evaluation Process
The Coalition shall conduct a comprehensive review of the responses to the solicitation by
convening a proposal evaluation committee based on the evaluation criteria set in (Exhibit 1).
This RFQ will be awarded to qualified and responsive proposer(s) whose proposal is determined
to be the most advantageous to the Coalition, based on an evaluation of price, quality, and other
relevant criteria.
Multiple bids may be selected to best provide the goods and services and to meet the goals outlined
in the Scope of Work for this RFQ.
6. Evaluation Criteria
Each quote will be evaluated based on the following criteria:
* Alignment with RFQ Scope of Work
* Timeliness, Professionalism, and Conciseness
* Expertise/Experience
* Availability of Resources
* Value of Product/Services
7. Contract
If the contract terms are not accepted, we reserve the right to proceed with the next highest-scoring
vendor who best meets the RFQ criteria and aligns with the needs of our agency. If any subsequent
vendor also declines the terms, we reserve the right to cancel this RFQ and reissue it to solicit
additional proposals.
The term of the contract shall end on June 30, 2027, with the option to renew for additional periods
not to exceed a total of three years. Renewal decisions will be based on a performance evaluation
conducted at the end of each fiscal year, considering factors such as response time, effectiveness
in issue resolution, compliance with safety standards, and overall contribution to office
maintenance.
After the vendor(s) is selected and awarded, we will request two (2) fully executed copies of the
Purchase Order Terms and Conditions by mail or email to the Early Learning Coalition of Osceola
County.
Please see attached Terms and Conditions (Exhibit 2) for review, if the undersigned shall be
awarded this contract, the undersigned must execute the terms and conditions attached to this
RFQ.

Attachment A
SCOPE OF WORK
1. General Responsibilities
The facilities maintenance person will be responsible for performing general maintenance and repair tasks to
ensure that all office facilities are maintained in optimal working conditions. This position is on an on-call basis,
providing timely support as needed to address maintenance issues and minimizing disruptions to daily business
operations. Services may include, but are not limited to, the following:
* Minor carpentry repairs (doors, locks, shelves, furniture)
* Drywall patching and painting
* Light plumbing (leaking faucets, clogged drains, toilet repairs)
* Light electrical work (replacing bulbs, switches, outlet covers)
* Basic HVAC filter replacements
* Installation of bulletin boards, wall mounts, and signage
* Flooring repairs (tile replacement, carpet patching)
* Facility inspections for minor issues and reporting of significant concerns
* Other maintenance tasks that may arise and are suitable for this role
2. Work Hours
* Services are generally provided during regular business hours: [8:00 AM - 4:00 PM]
* Emergency or after-hours work may be required in special circumstances, subject to prior approval
3. Tools and Materials
The facilities maintenance person is expected to supply the basic tools required for the job. Materials and supplies
necessary for specific tasks may be provided and reimbursed, contingent upon prior approval. Receipts for all
materials and supplies purchased under this Agreement must be submitted with the corresponding invoice. All
such materials and supplies shall remain the property of the Coalition. Any unused items must be turned to the
Office Manager upon completion of the related work or service.
4. Performance Expectations
* All work must comply with applicable local building codes and safety regulations
* Maintain a clean and organized work environment
* Report any issues requiring specialist contractors or presenting safety hazards promptly
* Ensure timely completion of all assigned tasks
5. Reporting and Communication
* Maintain a detailed log of all work performed, including dates and task descriptions
* Communicate regularly with the Office Manager
* Inform the Office Manager promptly of any delays, additional work requirements, or safety concerns
6. Evaluation
Performance will be reviewed at the end of the fiscal year contract based on response time, issue resolution
effectiveness, compliance with safety standards, and overall contribution to office maintenance.
7. Insurance and Licensing
Proof of liability insurance and any relevant licenses or certifications must be provided prior to commencing work.
8. Compensation
Compensation will be calculated on an hourly basis, as outlined in the contract.

Exhibit 1
RFQ 2026OHS
Office Handyman Services
RFQ EVALUATION CRITERIA
This form has been designed to guide the RFQ vendor selection committee on how to choose the most qualified
vendor to fulfill the request. Please rate the vendor on a scale of 1-5; 1 being the least qualified and 5 being the
best qualified.
Vendor 1 Vendor 2 Vendor 3
Was the proposal submitted by
deadline?
Was the proposal submitted in a
presentable/professional manner
(Letterhead, contact info, etc.)?
Was the proposal submitted
clear and concise?
Was the proposal responsive to
the scope of work?
Does the vendor have relative
experience in the market?
Is the estimate/cost the best value
for the Coalition?
Does the vendor have the
capacity to fulfill the request?
Total:
There is an allowable 35 pts max. per vendor, the vendor with the highest point value will be selected based on scoring.
Selected Vendor:
Comments:
Evaluator Name:
Signature:
Date:

Exhibit 2
Minimum Disclosures to Vendors/Contractors and PO's
Each party shall perform its obligations in accordance with the following listed terms and conditions for this
Purchase Order (PO) or contract. Use the links provided for each topic to access and review full instructions.
Note: additional federal and state clauses (not included in these lists) are required for subrecipient POs,
contracts, or other agreements.
Required clauses - all purchases of services and/or commodities
Certified Minority Business Enterprise (CMBE) reporting
Conduct of business - federal/state laws govern
Confidentiality and safeguarding information
Conflict of interest/related party activities
Convicted/discriminatory vendors
Cooperation with Inspector General
Debarment and suspension#
Filing and payment of taxes#
Financial consequences
Florida Abuse Hotline reporting
Funding availability/annual appropriation
No lobbying
Payment audit (records of costs will be available upon request)
Payment and fees
Payment made after written "agency" acceptance
Payment timeframe - timely payments
Public records
Public access/public records requests
Waiver
Additional required clauses for all purchases - triggered by a defined spending threshold
Byrd Anti-Lobbying Certification#
Clean Air and Federal Water Pollution Control Act#
Contract Manager
Equal Employment#
Procurement of recovered materials#
Termination for Cause (breach of terms)#
Termination for Convenience#
Additional clauses - purchases of services only - may also be triggered by spending threshold
Background checks
Contract Work Hours and Safety Standards Act#
Copeland Anti-Kickback Act#
Davis Bacon Act, as amended#
Drug Free Workplace#
E-Verify
Independent Contractor
Purchase of American-Made Equipment and Products#
Rights to Inventions#
#Provision is required for purchases funded with federal grant program monies

Exhibit 2
Minimum Disclosures to Vendors/Contractors and PO's
Background checks
The ELC shall require any subrecipient, contractor, or subcontractor it retains that also meets the
definition of qualified entity to likewise register and have all the employees it assigns to work under
the terms of this agreement screened in a manner consistent withs. 943.0542, F.S. The ELC shall ensure
background screening of subrecipient, contractor, and subcontractor staff is complete prior to providing
services under the contract. The ELC shall obtain and maintain on file the documentation that the
individual complies with the background screening standards set forth ins. 435.04, F.S.
Byrd Anti-Lobbying Certification - applies to purchases over $100,000
If this PO relies on federal funds, the Contractor must comply with federal laws that restrict lobbying including
the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, P.L.
104-65 [to be codified at 2 U.S.C. 1601, et seq.]). The Contractor shall also file the certification form required
(see ACF Certification regarding Lobbying) by 49 CFR part 20, "New Restrictions on Lobbying."
Each tier (Contractor) certifies to the tier above (ELC) that it will not and has not used the PO/contract funds
to pay for any federal-level lobbying activities. Prohibited activities include any person or organization paid
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer
or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any
registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with
respect to this PO/contract. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
Certified Minority Business Enterprises (CMBE) reporting
The ELC is dedicated to supporting, tracking, and increasing its small minority business enterprise spending
ass. 287.0943, F.S. requires. The Contractor shall report spending with these subcontractors with each invoice
submitted for payment to the following address, with a copy to the ELC contract Manager.
1631 E Vine St, Ste E, Kissimmee, FL 34744 /cgarcia@elcosceola.org
Minority Business? Yes No
Clean Air and Federal Water Pollution Control Act - applies to purchases over $150,000
The Contractor shall comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251 et seq.). Violations shall be reported to the federal awarding agency and the Regional Office of the
Environmental Protection Agency (EPA).
Conduct of business - federal/state laws govern
The laws of the State of Florida shall govern the PO. Each party shall perform its obligations herein in
accordance with the terms and conditions of this PO/contract. The Parties submit to the jurisdiction of the
courts of the State of Florida exclusively for any legal action related to the PO. Further, the Contractor hereby
waives all privileges and rights relating to the venue it may have under any other statute, rule or case law,
including, but not limited to those based on convenience. The Contractor hereby submits to the venue in the
county chosen by the ELC.
If there is any conflict in the provisions set forth in applicable federal and state laws, the conflict will be
resolved in the following priority (highest to lowest).
1. Federal law and regulations
2. Florida laws and rules
3. PO/Contract Scope of Work

Exhibit 2
Minimum Disclosures to Vendors/Contractors and PO's
Confidentiality and safeguarding information
The contractor shall ensure public records that are exempt or confidential/exempt from public records
disclosure requirements are not disclosed except as authorized by federal and state laws, including but not
limited to sections 1002.72 and 1002.97, F.S. Contractor shall be provided additional specific instructions by
the ELC if applicable.
Conflict of interest/related party activities
Section 1002.84(20), F.S. prohibits ELCs (or an ELC's subrecipient) from entering into contracts with employees,
governing board members, or relatives of either group without prior approval from the Division of Early
Learning and a valid vote of approval by two-thirds of the ELC's governing board (or the governing board of
an ELC's subrecipient). The impacted employees/board members must complete the necessary conflict of
interest disclosure forms, must disclose the conflict of interest in advance of the board's vote and impacted
governing board members must abstain from the voting process.
Related Parties? Yes No
Name of Related Party _____________________________________________________
Relationship: Board Member ____________________________ Employee ___________________________
Contract Manager - applies to purchases of $100,000 or more
A contract manager may be required for POs/contracts that receive $100,000 or more from the ELC. Contact
information is provided by the ELC if applicable.
Contract Work Hours and Safety Standards Act - applies to purchases of $100,000 or more
If this PO relies on federal funds, the Contractor must comply with federal labor laws including the Contract
Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). See 45 CPR 75 Appendix II, Contract Provisions
for Non-Federal Entity Contracts Under Federal Awards. These requirements apply to agreements that
include salaries for laborers and for all contracts for repairs, improvements, or other construction activities.
The Contractor and any subcontractors shall compute wages on a 40-hour week schedule and pay employees
for extra hours worked. None shall be forced to work in unsanitary, hazardous, or dangerous conditions or
surroundings.
Convicted/discriminatory vendors
Neither it, nor any person or affiliate of the vendor has been convicted of a public entity crime as defined in
Section 287.133, F.S. and has not been placed on the convicted or discriminatory vendor list at the federal or
state levels.
Cooperation with Inspector General
Pursuant to s. 20.055(5), F.S., the Contractor and any subcontractor(s) used to provide the scoped
goods/services understand and will comply with their duty to cooperate with the Inspector General in any
investigation, audit, inspection, review, or hearing. Upon request of the Inspector General or any other
authorized State official, the Contractor shall provide any type of information the Inspector General deems
relevant to the Contractor's integrity or responsibility. Such information may include, but shall not be limited
to, the Contractor's business or financial records, documents, or files of any type or form that refer to or
relate to the PO/contract. The Contractor shall retain such records for five (5) years after the expiration date
of the PO/contract, or the period required by the General Records Schedules maintained by the Florida
Department of State (available at http://dos.myflorida.com/library-archives/records-management/general-
records-schedules/), whichever is longer.
The Contractor agrees to reimburse the State for the reasonable costs of investigation incurred by the
Inspector General or other authorized State official for investigations of the Contractor's compliance with the
terms of this or any other agreement between the Contractor and the ELC which result in the suspension or
debarment of the Contractor. Such costs shall include, but shall not be limited to, salaries of investigators,
including overtime, travel and lodging expenses, and expert witness and documentary fees.

Exhibit 2
Minimum Disclosures to Vendors/Contractors and PO's
Copeland Anti-Kickback Act - applies to purchases of $2,000 or more
If this PO relies on federal funds, the Contractor must comply with federal labor laws including the Copeland
Anti-Kickback Act (18 U.S.C. 874 and 40 U.S.C. 276c). These requirements apply to agreements that include
salaries for laborers and for all contracts for repairs, improvements, or other construction activities. The
Contractor and any subcontractors are prohibited from inducing, by any means, any person employed in the
construction, completion, or repair of work, to give up any part of the compensation to which he/she is
otherwise entitled. The Contractor shall report all suspected or reported violations to the ELC.
Davis Bacon Act, as amended - applies to purchases of $2,000 or more
If this PO relies on federal funds, the Contractor must comply with federal labor laws including the Davis-
Bacon Act (40 U.S.C. 276a, et. seq.), as supplemented by USDOL regulations (29 CFR Part 5).
- Under this Act, contractors must pay wages to laborers and mechanics at a rate not less than the
locally prevailing minimum wages and fringe benefits for similar work projects in the area.
- Contractors are required to pay wages not less than once a week.
- Contractors are required to post/display the applicable wage determination(s) at the site of work in
a location in clear view of everyone.
- USDOL determines and sets the prevailing wage rates.
- The Contractor shall report all suspected or reporting violations to USDOL.
Debarment and suspension
If this PO relies on federal funds, in accordance with Federal Executive Order 12549 and 2 CFR Part 376
regarding Debarment and Suspension, the Contractor shall agree and certifies that neither it, nor its
principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any federal department or agency. Contractor also agrees
it shall not knowingly enter into any lower tier contract or other covered transaction with a person who is
similarly debarred or suspended from participating in the PO's scoped transaction(s).
Drug Free Workplace - applies to purchases of services of more than $100,000
If this PO/contract relies on federal funds, pursuant to the Drug-Free Workplace Act of 1988, the Contractor
attests and certifies that the Contractor will provide a drug-free workplace compliant with 41 USC 81. This
requirement applies to the purchase of services performed in part or entirely in the United States. This
requirement will not apply to purchases of commercial goods.
Additional online instructions to determine coverage for a specific contract or grant are available by
contacting USDOL. USDOL drug-free workplace advisor
Equal Employment - applies to purchases of more than $10,000
This contractor (and subcontractor(s)) shall abide by the requirements of implementing regulations at 41 CFR
Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor. See USDOL_OFCCP for more details. These federal regulations prohibit discrimination against qualified
individuals based on their status as protected veterans or individuals with disabilities and prohibit
discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender
identity or national origin. Moreover, these regulations require that covered contractors and subcontractors
take affirmative action to employ and advance in employment individuals without regard to race, color,
religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
E-Verify - applies to purchases of more than $3,000
In accordance with Executive Order 11-116, the Contractor agrees to utilize the U.S. Agency of Homeland
Security's E-Verify system, https://www.uscis.gov/e-verify, to verify the employment eligibility of all new
employees hired during the term of the PO for the services specified. The Contractor shall also include a
requirement in subcontracts that the subcontractor(s) shall utilize the E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the PO term.

Exhibit 2
Minimum Disclosures to Vendors/Contractors and PO's
Filing and payment of taxes
None of the federal/state grant funds made available to the ELC may be used to enter into a PO/contract or
any other agreement with any corporation that has any unpaid Federal tax liability. Acceptance of these
PO/contract terms indicates the Contractor is aware of and currently complies with requirements for full and
timely payment of any federal taxes.
Florida Abuse Hotline reporting
Any employee of the Contractor shall comply with s. 39.201, F.S., and immediately report any knowledge or
suspicion that a child is abused, abandoned, or neglected by any person responsible for that child's welfare.
Contact the Florida Abuse Hotline (1-800-96ABUSE).
Funding availability/annual appropriation
The ELC's performance and obligation to pay under this PO is contingent upon an annual appropriation by
the Legislature. In the event funds become unavailable, are withdrawn, or redirected by federal/state
program funders, the ELC may terminate the PO upon no less than twenty-four (24) hours written notice to
the Contractor. In the event the PO is terminated for lack of funding, the ELC shall pay the Contractor for
documented and verifiable costs reasonably incurred to the extent such funds are appropriated and
available for the PO's scoped transaction(s). The ELC shall be the final authority as to the availability of
appropriated funds.
Financial consequences
Section 215.971(1)(c), F.S. requires inclusion of financial consequences in the event of a Contractor's failure to
perform the scoped transaction(s). If the Contract fails to meet and comply with the deliverables established
in this PO/contract, the ELC will prorate any payments pending and/or request a refund of payment in a
proportionate amount equal to the goods/services not received.
Independent Contractor
The Contractor and its employees, agents, representatives, and subcontractors are not employees or agents
of the ELC. The ELC is not bound by any acts or conduct of the Contractor or its employees, agents,
representatives, or subcontractors. The Contractor agrees to include this provision in all its subcontracts
under this PO/contract.
No lobbying
In accordance with sections 11.062 and 216.347, F.S., no funds from the PO/contract may be used for lobbying
the state Legislature, the judicial branch, or any state Agency. Acceptance of these PO/contract terms
indicates the Contractor is aware of and currently complies with the described lobbying activity restrictions.
The Contractor shall require all subcontracts include this certification language, which is a material
representation of fact upon which the parties placed reliance when they made or entered into this
transaction.
Payment audit (records of costs will be available upon request)
Records of costs incurred under terms of the PO shall be always maintained and made available to the ELC
upon request during the period of the PO, and for a period of five years thereafter. Records of costs incurred
shall include the Contractor's general accounting records, together with supporting documents and records
of the Contractor and all subcontractors performing work, and all other records of the Contractor and
subcontractors considered necessary by the ELC for audit.
Payment and fees
The ELC shall not be obligated to pay for costs incurred related to the PO/contract prior to its effective date
or after the ending date specified.

Exhibit 2
Minimum Disclosures to Vendors/Contractors and PO's
Payment made after written "agency" acceptance
The Contractor will be paid upon submission of properly certified invoice(s) to the ELC after delivery and
acceptance of commodities or contractual services is confirmed in writing by the ELC. Invoices shall contain
sufficient detail for audit thereof and shall contain the PO and the Contractor's Federal Employer
Identification Number or Social Security Number.
Payment timeframe - timely payments
Section 215.422, F.S., provides that entities have five (5) working days to inspect and approve commodities or
contractual services. Items may be tested for compliance with specifications. Items delivered not conforming
to specifications may be rejected and returned at the Contractor's expense. Interest penalties for late
payment are also provided for in section 215.422, F.S. A Vendor Ombudsman, whose duties include acting as
an advocate for vendors who may be experiencing problems obtaining timely payments from an entity may
be contacted at 850-413-5516, or vendors may call the State Comptroller's Hotline at 1-800-848-3792.
Procurement of recovered materials - applies for purchases of $10,000 or more
The Contractor shall use to the maximum extent possible products designated as Biobased products (green,
recycled, renewable). Information about this requirement and these products is available
at http://www.biopreferred.gov. The Contractor shall report to http://www.sam.gov, with a copy to the ELC
Contracting Officer, on the product types and dollar value of any USDA-designated biobased products
purchased by the Contractor during the previous Government fiscal year, between October 1 and September
30. This report should be submitted not later than (i) October 31 of each year during PO/contract
performance.
Public records
If the vendor meets the definition of "Contractor" in Section 119.0701(1)(a), F.S., the Contractor shall comply
with state public records requirements. All Contractor records for the scoped transaction(s) are available for
public inspection unless expressly exempt from Sec 24(a) of the State Constitution and s. 119.07(1), F.S. The
Contractor shall keep and maintain records ordinarily and necessarily required by the ELC to perform the
scoped transaction(s) of this PO/ contract. Records subject to these rules include files that support all
receipts and expenditure of contract funds. These files may include, but are not limited to, procurement
responses/applications, contracts, agreements, financial reports, and supporting documentation for scoped
services. Project/contract completion has not occurred until all reporting requirements are satisfied, and
final payments have been received/released.
The length of retention for these records in Florida is five years after the completion of the project, provided
applicable audits have been released/closed. In no case will such records be disposed of before the five
fiscal years minimum. Any of the records will be made available to the Office or its designees upon its request.
The PO/contract may be unilaterally canceled by the ELC for refusal by the Contractor to allow public access
to records related to this PO/contract and/or for failure to keep and maintain records as described herein.
Public access/public records requests
If a public records request is received, the Contractor must provide notice to the ELC within one (1) business
day pursuant to Chapter 119, F.S. The Contractor shall email to the address shown a copy of all documents
provided to the public records requestor by the end of the day such records are sent to the requestor.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS PO/CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT