Office Automation

Agency:	City of Philadelphia
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 541511 - Custom Computer Programming Services 541519 - Other Computer Related Services
Posted Date:	Oct 15, 2026
Due Date:	Oct 19, 2026
Solicitation No:	B2727718
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Header Information

Bid Number:

B2727718

Description:

Office Automation

Bid Opening Date:

10/19/2026 10:30:00 AM

Purchaser:

Steven Weeks

Organization:

City of Philadelphia

Department:

95 - Citywide

Location:

PROC - Procurement

Fiscal Year:

Type Code:

IB - Invitation and Bid, Citywide

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

12/01/2026

Available Date
:

09/21/2026 08:05:11 AM

Info Contact:

Steven.Weeks@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	The City of Philadelphia (City) intends to acquire Peripherals and Information Technology (IT) Equipment and Hardware Configurations, Installation, and Implementation Services. Quotes will NOT be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.

Ship-to Address:

Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720

Bill-to Address:

Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720

Print Format:

Bid Vendor Print Form

File Attachments:

Seller SSE Checklist~57.pdf
B2727718 Office Automation~5.pdf
Seller Contact Form~90.pdf
Sellers Customer References~30.pdf
B2727718 Office Automation Range Memo Appendix 1.pdf
B2727718 Office Automation SLBP Appendix A.pdf
B2727718 S and P form Appendix 2.pdf
Consent Authorization PHL Form~14.pdf
Annual Bid Security Application FY27~4.pdf
B2727718 DATA PROCESSING AGREEMENT FINAL~2.pdf
LBE Determination~31.pdf
SSE Terms and Conditions Revised~11.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Did your company provide a short sketch of your corporate history and identify any parent/subsidiary relationship which may exist per Section 1.10.1.1?
2	2.0	Yes	Did your company provide your Office of Economic Opportunity (OEO) certification number per Section 1.10.1.1? (Enter N/A if it doesn't apply)
3	3.0	Yes	Did your company document your ability to provide services, enclosing your most recent audited financial statements per Section 1.10.1.2? (Includes at least three (3) but not more than five (5) financial references)
4	4.0	Yes	Did your company submit an attachment with the references as requested in Section 1.10.1.3?
5	5.0	Yes	Did your company submit an attachment with a full listing of all IT equipment manufacturers (e.g., HP, Enterasys, etc.) your firm may distribute for and the product lines (e.g., printers, scanners, etc.) you provide per Section 1.9.1.4?
6	6.0	Yes	Please submit an email address per Section 1.10.1.5.
7	7.0	Yes	Did your company attach an evidence that you are authorized to conduct warranty service on the equipment by OEM if you are not the OEM of the equipment you propose to furnish?
8	8.0	Yes	Does your company agree with the Warranty terms per Section 2.3?
9	9.0	Yes	Did your company attach an evidence in PHLContracts Attachments Tab per Section 2.3.1?
10	10.0	Yes	Does your company offer a trade-in program?
11	11.0	Yes	Has the vendor reviewed the Data Processing Agreement?
12	12.0	Yes	Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts?
13	13.0	Yes	Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee?
14	14.0	Yes	If your firm paid the required bid fees online, did you upload the receipts with your response to Bid No. B2727718?
15	15.0	Yes	Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed concerning the contract that will result from the award of this quote.
16	16.0	Yes	Have customer references been provided? (Please see the Attachments tab for Sellers Customer References Form).
17	17.0	Yes	Seller to state how the product(s), parts, supplies, and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.)
18	18.0	Yes	Seller to specify if delivery is other than 30 days.
19	19.0	Yes	If applicable, do you acknowledge any and/or all Amendments issued for Bid No.B2727718 and understand that the Amendment(s) are now part of the proposal?
20	20.0	Yes	Did your firm review the "Seller's Checklist" to ensure it complies with all requirements of Bid No. B2727718?
21	21.0	Yes	The vendor shall indicate the entire bid has been read.
22	22.0	Yes	Is your product packaged and/or shipped in material containing recycled content?
23	23.0	Yes	Is your product recyclable after it has reached its intended end use?
24	24.0	Yes	Is your product shipped in returnable containers?
25	25.0	Yes	Does the product for the B2727718 bid contain recycled content?
26	26.0	No
27	27.0	No
28	28.0	No
29	29.0	No

Amendments:

Amendment #	Amendment Date	Amendment Note
1	10/05/2026 11:17:36 AM	The bid document section 1.2.2 has been updated, and the bid opening date has been rescheduled. Attachment File Changes: Header 1. File 'B2727718 Office Automation.pdf': File 'B2727718 Office Automation.pdf' deleted . 2. File 'B2727718 Office Automation~2.pdf': File 'B2727718 Office Automation~2.pdf' added .
2	10/14/2026 11:10:59 AM	The bid opening date has been updated. Header 1. Bid Opening Date changed from "10/12/2026 10:30:00 AM" to "10/19/2026 10:30:00 AM".
3	10/15/2026 04:28:20 PM	The bid document has been updated and uploaded. The bid opening date has been rescheduled. Attachment File Changes: Header 1. File 'B2727718 DATA PROCESSING AGREEMENT FINAL.pdf': File 'B2727718 DATA PROCESSING AGREEMENT FINAL.pdf' deleted . 2. File 'B2727718 Office Automation~2.pdf': File 'B2727718 Office Automation~2.pdf' deleted . 3. File 'B2727718 DATA PROCESSING AGREEMENT FINAL~2.pdf': File 'B2727718 DATA PROCESSING AGREEMENT FINAL~2.pdf' added . 4. File 'SSE Terms and Conditions Revised~11.pdf': File 'SSE Terms and Conditions Revised~11.pdf' added . 5. File 'B2727718 Office Automation~5.pdf': File 'B2727718 Office Automation~5.pdf' added .

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Office Automation

Description

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