ODOC - SFM - ACAD Portable Toilet Rental

The Ohio Department of Commerce, Division of State Fire Marshal (DSFM) collectively known as “DSFM” is soliciting quotes for portable toilet services, (“Services”), at the facilities located at 8895 East Main Street, Reynoldsburg, Ohio 43068 during the term of 7/1/2025 through 6/30/2027:

Please note: When doing a two-year quote, a purchase order will be issued on or after July 1 ^st of each fiscal years’ service term.
FY'26:  Term of Services July 1, 2025 through June 30, 2026)
FY'27:  Term of Services July 1, 2026 through June 30, 2027

DSFM requires portable toilets to accommodate Academy students while participating in outdoor training exercises.  DSFM desires to lease the following units on a monthly basis:
5 Extra Large Portable Toilets
5 Portable Urinals
2 Two-Person Sink/Handwashing Stations

Contractor is expected to maintain/service the units on a monthly basis during the months of December and January and on a weekly basis during the months of February through November.

Each unit shall include a service log posted to the interior of the unit recording service dates, times and staff member initials.

STANDARD SERVICE REQUIREMENTS:

1. DSFM requires contractors to be experienced and qualified to perform these Services.
2. Services required outside of the scope of work set forth in the Contract will be addressed separately with DSFM’s advanced written approval and memorialized through a contract amendment and purchase order modification.
3. DSFM may elect to renew the Contract on the same terms and conditions in writing, executed by both parties evidencing their agreement to renew the Contract. Notice of price changes, if any, at the time of renewal, shall be provided to DSFM no later than 120 days prior to expiration of the current contract.  If DSFM elects to renew, the renewal term may be executed for up to a two (2) year period.  However, no renewal term shall extend beyond the expiration of the biennium in which the renewal commences.

Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.
Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.
Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.