ODOC- IT- FY26- MACH VII- Maintenance Services- Crowley Company

The Ohio Department of Commerce, Division of State Fire Marshal (SFM) is seeking quotes for State Fiscal Year (SFY) 26 and SFY 27 for on-site preventative maintenance for our current Mekel MACHVII microfiche scanner. SFM is seeking quotes for the following:

Maintenance shall take place at our SFM location at 8895 East Main Steet, Reynoldsburg, Ohio.

Please submit each FY's quote separately. Selection will be based on the lowest responsive and responsible quote.

The initial Contract period is expected to run from Contract award through June 30, 2026, with the possibility for FY27 renewal, contingent upon satisfactory performance, continued availability of funding, and all required approvals. Renewals may be subject to approval by the Controlling Board.

Itemized Quote.  The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.

Form of Payment.  Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.

Current State Contract or Agreement.  If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.