ODOC - Gym Equipment Maintenance Services

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000029782

4/18/2025 12:00:00 AM

1. Overview

The Ohio Fire Academy is seeking proposals from qualified vendors for the service and maintenance of multiple pieces of exercise equipment that is used in our daily physical fitness programs.  The selected vendor will be responsible for specific services the Ohio Fire Academy requires for each type of equipment. All service requirements must be met, serviced, and reported upon no less than quarterly.  All scheduled service visits must be pre-planned and approved by a staff member of the Ohio Fire Academy no less than 60 days in advance.

1. CONTRACT CHECK LIST

Treadmills Bikes - Standard
Airdynes Ellipticals Multi-Station Selectorized Single-Station Selectorized Freeweight Equipment

1. Proposal Submission Requirements

Vendors must submit the following information as part of their proposal:
-Company Profile: Brief description of your company, including years in business and experience with similar projects.
-Product Details: Information about the method and tools used to deliver quality service.
-Pricing: A breakdown of costs for all services listed.
-Proposed Maintenance Schedule
-Quality Assurance: Details on how maintenance will be tracked and reported.
-References: At least two references from clients with similar purchases.

1. Evaluation Criteria

Proposals will be evaluated based on:
-Product Quality and Specifications: Compliance with requirements outlined in SOW.
-Price: Cost-effectiveness while meeting required specifications.
-Vendor Reputation: Previous experience, customer satisfaction, and references.
-Warranty and Support: Length and comprehensiveness of the warranty and available support services.

Please contact Eric Doernhoefer with any questions

Eric Doernhoefer
Physical Training Officer
Ohio Department of Commerce
Division
77 South High Street
Columbus, Ohio 43215
P: 614-752-7202
C: 740-501-8482
Eric.Doernhoefer@com.state.oh.us
com.ohio.gov

Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.
Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.
Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements

P002095 COM SFM-ACADEMY 8895 East Main St. Reynoldsburg