ODOC-FY26-Non IT-Kitchen Equipment Preventative Maintenance Services

DSFM: Kitchen Equipment Preventative Maintenance Services – FY26
Contact: Michael Sands michael.sands@com.ohio.gov, 1-614-867-1087
The commercial kitchen at DSFM has a handful of appliances that need regular preventative maintenance and service to hopefully prevent any long-term downtime and expensive repairs.   Having reliable kitchen appliances allows the kitchen staff to safely prepare and cook the necessary 2-3 meals it provides for its customers every day.
The purpose of this service is to put a professional eye on these appliances to try and catch small issues that could snowball into larger issues.  Clean/sanitize appliances (where recommended), replace filters, etc.  Most of these appliances are in/around the kitchen; but there are two ice machines in two separate buildings.
Work must be performed during regular business hours: 8:00 a.m. to 4:00 p.m., Monday through Friday (excluding holidays).
Services shall be provided for maintenance agreement of refrigeration, cooking, and washing equipment.

Itemized Quote.  The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.
Nothing herein guarantees that the quote will be accepted by Commerce.
Form of Payment.  Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.
Current State Contract or Agreement.  If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.