Occupational Health and Safety Technical Support – Ebola Response

Request for Consultant Services Proposal (RFP)
Occupational Health and Safety Technical Services
Solicitation Title:
Support - Ebola Response
Solicitation Number: FY26-PRG-HP-004
Submit Questions and Proposal to: healthprograms_procurement@fhi360.org
Date of Issue of RFP: Friday, 12 June 2026
Date Questions from Supplier Due: Tuesday,16 June, 2026; 5:00pm EDT
Date Answers due from FHI 360: Wednesday, 17 June 2026
Date Proposal Due: Sunday, 28 June 2026; 11:59pm EDT
Approximate Timeframe Consultant
Agreement Issued to Successful Early July 2026
Candidate(s):
Method of Submittal:
Respond via e-mail with attached document in MS Word / pdf format.
Quote Validity:
The Consultant agrees to hold the rate in its offer firm for 90 days from the date specified for the
receipt of offers unless another time is specified in the addendum of the RFP.
Eligible Entities:
This opportunity is open to individual consultants and companies (LLC or similar)
Mechanism Type:
This will be a level of effort (LOE) agreement with payment based upon actual LOE invoiced
with reimbursement for approved related budgeted expenses.
Background:
FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that
people everywhere can access the opportunities they need to lead full, healthy lives. FHI 360 serves
more than 60 countries and all U.S. states and territories.
FHI 360 is implementing activities associated with the current response to the Ebola disease
outbreak caused by Bundibugyo virus (BVD) in the Democratic Republic of the Congo (DRC) and
Uganda. Given the unique occupational health and safety risks associated with Ebola response
operations, FHI 360 seeks a consultant(s) with demonstrated expertise in occupational health,
infection prevention and control (IPC), outbreak response, and duty of care systems to strengthen
organizational preparedness. The primary focus will be on the current Ebola response, developed
resources should be able to be adapted as appropriate to other disease outbreaks. While ideally
there will be one consultant selected to support the full scope of work (SOW), FHI 360 is open to
splitting the sub-tasks between consultants, if necessary.
The consultant(s) will review existing policies, identify gaps, and develop a comprehensive set of
occupational health and safety policies, procedures, protocols, and implementation tools to support
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the safe deployment and management of all personnel (US, third-country national (TCN) and host
country national (HCN) staff and consultants) involved in Ebola response activities. The
consultant(s) will work closely with FHI 360's Programs and Research Group, Global Security, Crisis
Response & Recovery, Global Operations & Services, People & Culture, and Office of General Counsel
teams. The consultant(s) may engage with national Ministries of Health and other key stakeholders
as needed to complete the required deliverables.
Objective:
To establish a comprehensive occupational health and safety framework for Ebola response
operations that protects personnel, meets applicable international standards1, and supports safe
deployment, management, and demobilization of staff and consultants.
Scope of Work:
1. Assessment and Gap Analysis
The consultant(s) will:
- Review existing FHI 360 occupational health, travel health, safety, emergency response, and
duty of care policies.
- Review current outbreak response procedures and deployment practices.
- Assess alignment with current guidance from WHO, CDC, occupational health authorities,
and recognized humanitarian response practices.
- Identify gaps, risks, and priority areas requiring new or updated policies and procedures.
2. Infection Prevention and Control Framework
The consultant(s) will develop or revise policies and procedures related to infection prevention and
control, including:
- Risk categorization framework for personnel based on exposure level and job duties.
- Required infection prevention controls by risk category.
- Personal protective equipment (PPE) requirements and standards.
- PPE selection, use, donning, doffing, storage, and disposal procedures.
- PPE inventory management protocols (minimum stockpile thresholds, replenishment
triggers, and inspection/expiration standards).
- Hand hygiene and decontamination requirements.
- Workplace controls for office, field, clinical, laboratory, transportation, and community-
based activities.
- Heat stress and PPE-related physiological hazards.
- Environmental cleaning and disinfection procedures.
- Infectious/biohazardous waste management and safe handling of contaminated materials
(e.g., clinical waste, sharps, linens, etc.) as relevant to activity protocols (e.g., safe and
dignified burials (SDB)) to ensure proper personnel protection.
- Occupational health and safety incident reporting and escalation requirements.
3. Occupational Health Training Program
1 International standards are inclusive of but not limited to WHO IPC and responder-safety guidance, ILO
occupational safety conventions, ISO 45001 (occupational health & safety management systems), IASC/Sphere
humanitarian standards, and applicable DRC and Ugandan labor and public-health law.
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The consultant(s) will design recommendations and supporting materials for a training framework,
including:
- Pre-deployment occupational health and safety training requirements.
- Ebola awareness and transmission prevention training.
- Infection prevention and control training.
- Competency-based PPE use certification (including observed donning and doffing).
- Exposure recognition and reporting requirements.
- Supervisor responsibilities.
- Refresher and recurring training requirements.
- Training completion tracking recommendations.
4. Outbreak Response Readiness Program
The consultant(s) will review, revise and/or develop:
- Pre-deployment medical and safety requirements (in collaboration with Office of General
Counsel) for all personnel (staff and consultants) deploying to the extreme-risk area(s) both
within country and abroad.
- Informed consent-based health framework, including documented risk awareness and
attestation.
- Pre-deployment readiness checklist and deployment approval workflow recommendations.
- Required vaccinations and health clearances, including an investigational medical
countermeasures (routine and recommended travel/occupational immunizations) policy.
- Policy on any investigational vaccines or therapeutics.
- Travel health requirements.
- Mental health and psychosocial support (MHPSS) preparation guidance, with continuity into
the in-service and post-deployment phases.
5. In-Service Occupational Health and Safety Procedures
The consultant(s) will review/revise/develop policies and procedures governing all personnel
while working on response, including:
- Daily health monitoring requirements.
- Symptom reporting procedures.
- Exposure reporting procedures.
- Occupational health oversight responsibilities.
- Escalation pathways for health concerns.
- Work restrictions following potential exposure.
- Visitor and workplace access controls.
- Transportation-related infection prevention requirements.
- Documentation and recordkeeping requirements.
6. Post-Exposure Management SOP
The consultant(s) will review/revise/develop a detailed Post-Exposure Management SOP covering:
- Immediate response actions following suspected exposure.
- Medical evaluation and referral procedures.
- Exposure classification methodology.
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- Reporting requirements and timelines.
- Isolation and monitoring requirements.
- Return-to-work criteria.
- Roles and responsibilities.
- Documentation templates and forms.
7. Medical Evacuation and Medical Referral Procedures
The consultant(s) will review/revise/develop procedures addressing:
- Medical evacuation decision-making criteria.
- Escalation and approval authorities.
- Coordination with International SOS (ISOS) and other medical assistance providers to
ensure medivac support from all geographic areas with contingency pathways.
- Communication protocols.
- Medical referral pathways.
- Case management responsibilities.
- Data-protection and medical confidentiality and information-sharing guidelines governing
all health monitoring, symptom and exposure records.
- Documentation and reporting requirements.
8. Post-Deployment Monitoring and Reintegration
The consultant(s) will review/revise/develop post-deployment protocols, including:
- Health monitoring requirements.
- Monitoring duration by exposure category.
- Quarantine or movement restriction criteria in alignment with national public-health law
and internal protocols, where applicable.
- Return-to-work procedures.
- Post-deployment documentation requirements.
9. Implementation Guidance
The consultant(s) will provide:
- Recommended governance structure.
- Roles and responsibilities (e.g., RACI) matrix.
- Training rollout recommendations.
- Monitoring and compliance recommendations.
- Recommendations for periodic review and updating of policies.
Deliverables:
# Deliverable Material(s)
- Review findings
1 Gap Assessment Report - Risk assessment
- Prioritized recommendations
Ebola Occupational Health &
2 - Comprehensive policy framework document
Safety Framework
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At minimum:
- Post-Exposure Management SOP
- Medical Evacuation SOP
Standard Operating
3 - Pre-Deployment SOP
Procedures
- In-Service Monitoring SOP
- Post-Deployment Monitoring SOP
- Quarantine and Movement Restriction SOP
- Required training matrix
4 Training Framework - Training curriculum outline
- Recommended training materials
- Risk classification matrix
- Pre-deployment checklist
- Exposure reporting form
5 Operational Tools
- Daily health monitoring template
- Return-to-work clearance template
- Manager guidance documents
- Revised documents incorporating stakeholder
feedback
6 Final Package - Executive summary
- Implementation roadmap
- Monitoring and accountability framework
Period of Performance:
FHI 360 plans to manage this consultancy in two phases, with the first phase estimated to take
between 8-12 weeks. FHI 360 will work with the selected consultant(s) to agree on the
deliverables and deliverable timeline for each phase prior to Phase 1 contract execution.
Reporting:
The consultant(s) will report to the Senior Technical Director, Health Programs and work closely
with Health Programs' and enterprise leadership teams as applicable to the SOW.
Location of Work:
Home-based / remote. Ability to overlap with US east coast working hours is a requirement.
Travel:
There is no travel currently planned for this consultancy. If there ends up being a need for travel,
FHI 360 will communicate with the selected consultant(s).
Timetable and Address for Submission
Interested applicants should submit questions and proposals to
healthprograms_procurement@fhi360.org in alignment with the timeframe on the cover page.
Qualifications:
* Advanced degree in medicine, nursing, occupational health, public health, or related field;
occupational medicine board certification or equivalent preferred.
* At least 10 years of experience in emergency response or occupational health and safety.
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* Demonstrated experience supporting Ebola or other high-consequence infectious disease
responses.
* Experience with Ebola-specific frameworks (e.g., WHO Interim Guidance for EVD, MSF
protocols, etc.).
* Experience developing infection prevention and control systems.
* Experience working with international NGOs, UN agencies, or governmental public health
organizations.
* Familiarity with WHO, CDC, IASC, and humanitarian response guidance.
* Experience operating in complex international environments, including sub-Saharan Africa;
French-language proficiency strongly preferred given francophone operations.
Evaluation Criteria:
Proposals will be evaluated in accordance with the following criteria:
* Award will be based upon best value (a combination of qualifications and proposed daily or
hourly rate).
Required Documentation:
Proposals must include the following components:
* CV with relevant experience and updated to no less than 3 months prior to submission of
proposal.
* Cover letter (letter shall summarize the consultant's qualifications, experience, proposed
Level of Effort (LOE) for the SOW by each of the nine sub-tasks, and proposed daily or
hourly rate (daily rates assume an 8-hour workday). While ideally the selected consultant
will be able to address all nine sub-tasks, if an applicant is responding specific to certain
sub-tasks only, that must be clearly indicated in the cover letter.
* Contact information of a minimum of two professional references relevant to the SOW.
Applicants are also welcome to submit their CV into FHI 360's global consultant database for future
consideration outside of this RFP: Consult@FHI360
FHI 360 Disclaimers:
* FHI 360 may perform a background check on any selected Consultant candidates.
* FHI 360 may cancel the solicitation and not award
* FHI 360 may reject any or all responses received
* Issuance of the solicitation does not constitute an award commitment by FHI 360
* FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow
solicitation instructions
* FHI 360 will not compensate any offeror for responding to solicitation
* FHI 360 reserves the right to issue award based on initial evaluation of offers without further
discussion
* FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple
awards based on the solicitation activities
* FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to
award determination to promote competition
* FHI 360's supplier terms and conditions can be found here while our consultant terms and
conditions can be found here
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