Occupational Health Consultant - New Employee Physicals - Questions and Answers No. 2

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541690 - Other Scientific and Technical Consulting Services 611430 - Professional and Management Development Training 621111 - Offices of Physicians (except Mental Health Specialists)
Posted Date:	Dec 4, 2025
Due Date:	Dec 17, 2025
Solicitation No:	RFP 26-009-52
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:

RFP 26-009-52 Questions and Answers No. 2

Category:

Health Department

Status:

Open

Publish Date:

Thursday, December 4, 2025 - 3:30pm

Close Date:

12/17/2025 - 4:00pm

Contact Person:

Sonja Worthy

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 2

ISSUED: December 4, 2025

RFP 26-009-52

Occupational Health Consultant- New Employee Physicals

(Office of Nursing and Allied Health Shelby County Health Department)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by a potential bidder. Our answers are listed

below in red:

General Submission & Format

1. Excel Scorecard:

• Should pricing be added as a 3rd tab to the scorecard? If not, where would

you like us to breakdown the pricing? Pricing should not be added to the

scorecard. Please include pricing within your proposal.

o If included in Excel, should vendors submit the Excel file with

formulas intact or as values only? Pricing should not be added

to the Excel file.

• Are there any restrictions on adding explanatory notes in the yellow cells?

No restrictions.

• Can you clarify if references should be added as a tab to the scorecard, or

if that is to be provided as a separate document? References should not

be added to the scorecard.

• Can you confirm if on page 25-26, items 3, 5, 6 and 7 should be

incorporated into the Excel document or provided as a separate

document? These items should not be incorporated in the Excel document.

LOSB & Compliance

2. LOSB Goal:

• If a vendor cannot meet the 20% LOSB goal, what documentation is

considered sufficient for “good faith effort” on Form B? Your outreach

efforts, ie. emails, phone calls/records, advertisements, etc.

Scope of Work

3. DOT Compliance:

• Can you provide a listing of the various job classifications the physicals

would be required for? Firefighters, Deputy Sheriff, Corrections officer,

Corrections Deputy, Roads and Bridges, Support Services, Code Enforcement,

Corrections skilled labor, vector control, pollution, Food & Safety, Correction

dietary, Correction maintenance, Crossing guard, Counselor B, Environmental.

• Are you wanting a standard price for all job classifications or you looking for

necessary testing by job classification? Necessary testing by job

classification

• Are DOT physicals required for all new hires or only for specific job

classifications? Only for specific job classification

o Should vendors include pricing for DOT exams separately?

Yes

4. Specialty Screenings:

• Are there any mandatory screenings beyond standard physicals (e.g., TB,

drug testing, vision)? Yes, TB screening, QFT lab, drug testing, Pulmonary

Function test (PFT), OSHA respirator evaluation and EKG.

• Should pricing for these be itemized for each option? Yes, these should be

itemized for each option.

5. Volume & Turnaround:

• Is the 24-hour completion requirement for physicals applicable year-round

or only during peak hiring? This is applicable year-round. This involves

Occupational /Employee Health Clinic (OEHC) making the vendor aware of

physicals within 24 hours of notification by the requesting County HR

representative.

• Can the County provide historical and/or projected annual volumes of

standard, non-standard, and transportation physicals by department or job

classification, as well as any seasonal peaks in hiring, to allow proposers to

appropriately size staffing and pricing for this contract? Historically, there

have been 300-400 physicals completed per calendar year per outside

vendor. The peak season ranges from Jan.- May and July- Oct.

6. Forms

• Does Shelby County currently use standardized examination protocols and

forms across all departments for pre-employment physicals, or are there

department-specific protocols (e.g., Sheriff, Public Works, Transportation)?

If department-specific, will the County provide these protocols and any

required forms with sufficient lead time prior to contract start?” The County

does not provide standardized examination forms. There are department

specific requirements for physical.

Evaluation & Scoring

7. Scoring Weight:

• The Excel file shows Department Requirements (60%) and Cost (40%)—

will LOSB compliance affect scoring beyond responsiveness? This cannot

be disclosed.

Contract Terms

8. Renewal Options:

• The RFP mentions two optional one-year renewals—will pricing

adjustments be allowed for renewals? Yes

• Is there a cap on annual price increases? 5% maximum price increase per

renewal period.

General

• Could you please confirm who the current service provider is for this contract?

Currently there is a month-to-month service with Concentra.

• Can you provide a breakdown of your current rates by line item? Requires Public

Records Request

• What was the total expenditure for these services in fiscal year 2025 YTD?

Requires Public Records Request

• What has been budgeted for this new contract? Unable to disclose budget

• We occasionally utilize 1099 personnel who are trained and managed under our

internal protocols. Can you confirm whether these individuals would be

considered subcontractors under this RFP? Subcontractors submitted to meet

SCG LOSB goal requirements must have a current SCG LOSB certification at

the time of bid.

• Are you anticipating the selection of one provider or multiple providers? The

expectation is for one company that can provide more than one provider with

different specialties, such MD, PT, APRN, and OT, if needed.

• What are any challenges you are currently facing? There are currently no

challenges.

• For the successful Vendor, what implementation timeline and key milestones

does the County anticipate between notice of award and go-live (e.g., contract

execution, protocol review, test transmissions, staff orientation), and will there be

a transition period from any incumbent provider that proposers should plan for in

their staffing and work plan? The successful vendor should be available to fulfill

contract requirements July 1, 2026.

• Given the breadth and complexity of the requirements and the recent holiday,

would you consider extending the submission deadline by 1 week to ensure

vendors can provide the most comprehensive and responsive proposals. Yes,

addendum forthcoming.

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Purchasing Department

Shelby County Government

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Occupational Health Consultant - New Employee Physicals - Questions and Answers No. 2

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