OCA-DPCS-034 UCS 2025 Summer Seminar

The New York State Unified Court System, Office of Court Administration is soliciting sealed bids for the provision of hotel accommodations and conference services for approximately five-hundred and fifty (550) attendees at each of two seminars (referred to individually as “Seminar #1” and “Seminar #2,” or collectively as “Seminars”) to be held in either the Capital Region or the Hudson Valley Region as described in the RFB.

The accommodations and conference services are required on the dates below. Bidder must bid on both Seminar #1 and Seminar #2.

Bidder must have the capacity to hold the Seminars' meeting and dining space at one hotel facility.

Should the bidder’s proposed hotel for the Seminars not have the capacity to meet the total overnight lodging requirement for each day of the Seminars, the bidder may meet the overnight lodging requirement by “partnering” with one or more hotels (“Partner Hotel”).

Seminar Dates

Seminar #1: Monday, June 23 – Thursday, June 26, 2025 (4 days)

Seminar #2: Tuesday, July 8 – Thursday, July 10, 2025 (3 days)

Overnight Lodging Dates

Seminar #1: Sunday, June 22 – Wednesday, June 25, 2025 (4 nights, check-out June 26, 2025)

Seminar #2: Monday, July 7 – Wednesday, July 9, 2025 (3 nights, check-out July 10, 2025)

RFB# OCA-DPCS-034 and all applicable attachments will be posted on the NYS Unified Court System public website: http://ww2.nycourts.gov/admin/bids/currentsolicitations.shtml .

Any and all questions bidders may have in connection with this solicitation are to be directed by email only to: Brooke Van Genderen at bvangenderen@nycourts.gov . Please indicate in "Subject" field: “RFB# OCA-DPCS-034 - Question(s).” The deadline to submit questions is Friday, January 24, 2025 at 2:00PM.

Bids are due no later than February 7, 2025 at 2:00PM Eastern.