OCA-DPCS-001 Custom Window Mailing Envelopes (Printed). Exhibit A ? Pricing Sheet (Excel)

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 323111 - Commercial Printing (except Screen and Books)
Posted Date: Mar 4, 2024
Due Date: Apr 10, 2024
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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rfb/rfp description pre-bid conference bids due addenda

OCA-DPCS-001
Custom Window Mailing Envelopes (Printed).

Exhibit A – Pricing Sheet (Excel)

04/10/24
3:00 PM

Attachment I

Attachment III

Attachment IV

Attachment Preview

STATE OF NEW YORK
UNIFIED COURT SYSTEM
CREQUEST FOR BIDC
(This is not an order)
BID MUST BE MADE ON THIS SHEET
OR AS OTHERWISE SPECIFIED
Bid Number:
RFB# OCA-DPCS-001
Issue Date:
Monday, March 4, 2024
Commodity Group: N/A
Bid Opening Date:
Wednesday, April 10, 2024
Bid Opening Time:
3:00 PM EST
Commodity Name:
Custom Window Mailing
Envelopes (Printed)
NYS Unified Court System
Office of Court Administration
Division of Professional and Court Services
2500 Pond View, Suite 104
Castleton-on-Hudson, NY 12033
Direct Inquiries to:
Gabrielle Tanski-Shaver
E-mail: GTANSKI@NYCOURTS.GOV
Price to include delivery to exact location and method of
delivery as described herein. All prices to be net and inclusive
of all services specified herein unless otherwise specified.
OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS@ (APRIL 2016) ARE FULLY INCORPORATED HEREIN.
Agency=s Specification of item(s) Required
(include quantities)
Bidder=s Quotation and Specific Description
of Item Offered
UCS ATTACHMENT I , III, and IV ATTACHED &
INCORPORATED HEREIN.
ALL BID RESPONSES MUST BE ENTERED ON THE
ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED
OTHERWISE HEREIN.
NOTICE TO BIDDERS
Pursuant to the Rules and Regulations of the Chief Administrator
3. Sign the bid. The bid must be completed in the name of the
for the Courts, sealed bids for furnishing the item(s) in this Request
bidder (corporate or other) and must be fully and properly executed
for Bid will be received at the above address. When submitting a
by an authorized person.
bid, you must:
4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND
1. Complete this form in its entirety using ink or typewriter and
TIME ON THE ENVELOPE CONTAINING THE SEALED BID.
return with all other documents.
5. Mail the bid to the above agency address in sufficient time for it
2. Explain any deviations or qualifications if your bid deviates from
to be received before the specified bid opening. LATE BIDS WILL
the specifications. If necessary, attach a separate sheet setting
BE REJECTED.
forth such explanations.
BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS
FOR COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.
BIDS MUST BE SIGNED
Bidder=s Firm Name:
Address
Street
Bidder=s Signature
Employer=s Federal Identification Number:
NYS Vendor ID Number:
City
Official Title
State
Zip
Printed or Typed Copy of Signature
Area Code/
Telephone Number
E-mail:
UCS RFB.001.Cover.(Rev.4.22)
OCA-DPCS-001
Custom Window Mailing Envelopes (Printed)
BID OPENING DATE: Wednesday, April 10, 2024
BID OPENING TIME:
3:00 PM EST
CONTENTS
DOCUMENT ENCLOSURE CHECKLIST
BID CONTENTS
Article Subject
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
OVERVIEW
MINIMUM BIDDER QUALIFICATIONS
AWARD
PRICING
SCOPE OF WORK
BID RESPONSE DOCUMENTS
BID SUBMISSION PROCEDURES
GENERAL BID PROVISIONS
CONTRACT TERMS AND REQUIREMENTS
Attachments
Attachment I:
Attachment III:
Attachment IV:
Standard Request for Bid Clauses & Forms
Vendor Responsibility Questionnaire
Procurement Lobbying forms
Exhibits
Exhibit A:
Exhibit B:
Exhibit C:
Pricing Sheet
Scope of Work
Photos of Envelopes by Item Number
UCS RFB.002 (Rev. 7.20)
OCA-DPCS-001
Custom Window Mailing Envelopes (Printed)
BID OPENING DATE: Wednesday, April 10, 2024
BID OPENING TIME:
3:00 PM EST
BIDDER’S RESPONSE DOCUMENT ENCLOSURE CHECKLIST (2 pages)
Failure to provide all items below may disqualify bidder’s response.
The following items must be fully completed and executed, and included in bidder’s response.
Please only include the responsive pages as directed below, not this Request for Bid document
(RFB) or the Attachments in their entirety.
Pricing Sheet: Exhibit A/Pricing Sheet
Cover page: UCS Request for Bid/Proposal Form (rfb1.frm)
Attachment I - Standard Request for Bid Clauses & Forms:
p.3 - Non-Collusive Bidding Certificate
p.4 Acknowledgment of Individual or Corporation
p.5 – Bidder’s Certification of Work (Printing)
p.6 – Bidder’s Certification of Recycled Products
p.7 – Manufacturer’s Affidavit of Recycled Content
Attachment II - Not Applicable
Attachment III - Vendor Responsibility Questionnaire:
Questionnaire filed online via OSC VendRep System and certified within 6 months of
the bid opening due date, or
Paper questionnaire (please attach to your bid response)
Attachment IV - Procurement Lobbying Act required forms:
Disclosure of Prior Non-Responsibility Determination (UCS 420)
Affirmation of Understanding and Agreement (UCS 421)
One of the following: (i) copies of bidder’s certificate(s) of insurance or other adequate proof
evidencing the insurance coverages required by the bid specifications; or (ii) correspondence
affirming that bidder will supply such certificate(s) or proof upon notification of contract
award.
Proprietary information in separate folder from bid response, if applicable
The following Required Bid Documents (described in Article VI.A) must be included in bidder’s
response.
Three (3) references
Signed two-page Bidder’s Response Document Enclosure Checklist
Narrative Description Organizational Experience/Capacity
Envelope Samples
Bidder’s contact information (Item 5, below)
UCS RFB.002 (Rev. 7.20)
OCA-DPCS-001
Custom Window Mailing Envelopes (Printed)
BID OPENING DATE: Wednesday, April 10, 2024
BID OPENING TIME:
3:00 PM EST
IMPORTANT:
1. All documents requiring an original signature must bear the BLUE INK signature of the same
authorized individual verified in #6 below. Signatory notarization must be that of the person
whose signature is affixed to all required documents.
2. All required bidder response items must have the SAME COMPANY NAME AND TAX ID
NUMBER. If a bidder is awarded a contract under this RFB, the company name and associated
tax ID number on the bid response forms must match the business entity that the New York
State Unified Court System contracts with in order for a contract to be approved by the New
York State Comptroller.
3. Do not alter this solicitation in any manner. Any changes, deletions, or additions
(including the addition of supplemental terms and conditions) to this RFB or to any
exhibits or appendices to this RFB, including Exhibit A/Pricing Sheet, may result in the
rejection of the bid as non-responsive.
4. Please note that the terms and conditions of this RFB will form the basis of the contract with
the Awarded Contractor (defined below).
5. Bidder Contact Information
Bidder’s Primary Contact for Bid Matters:
Name and Title:
Street:
City:
State: Zip:
Telephone Number:
Email:
6. Bidder Verification:
The representative who is an authorized signatory for the bidder must complete and
sign below to verify submission of all documents required per the Document
Enclosure Checklist. This authorized representative must be the person whose
signature is affixed to all required bid documents, including Exhibit A Pricing Sheet.
COMPANY NAME:
AUTHORIZED OFFICER’S NAME AND TITLE:
SIGNATURE:
DATE:
UCS RFB.002 (Rev. 7.20)
2
Checklist
OCA-DPCS-001
Custom Window Mailing Envelopes (Printed)
BID OPENING DATE: Wednesday, April 10, 2024
BID OPENING TIME:
3:00 PM EST
I. OVERVIEW
Purpose and Scope
The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is
soliciting sealed bids for the provision of four (4) item lots of custom, printed window mailing
envelopes as specified in Exhibit B, SCOPE OF WORK. The combined estimated annual
quantity is 32,150,000.
Key Bid Dates
EVENT
Bid Issue Date*
Initial Question Due Date
Follow-up Question Due Date
Bid Submission Due Date
Estimated Contract Start Date
DATE
Monday, March 4, 2024
Friday, March 15, 2024
Monday, March 25, 2024
Wednesday, April 10, 2024
On or about June 1, 2024
TIME
5:00 PM EST
5:00 PM EST
3:00 PM EST
*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.
II. MINIMUM BIDDER QUALIFICATIONS
UCS will consider bid proposals submitted by entities that demonstrate that the bidder:
a. Is an envelope manufacturer who possesses the required equipment to produce the items
specified herein;
b. Has maintained an organization capable of performing the work specified herein in
continuous operation for the past three (3) years;
c. Has demonstrated capacity to process and ship the volume of orders required by UCS,
including the provision of an equipment list to demonstrate production capacity.
III. AWARD
Term of Award
A single estimated quantity term contract (“Contract”) will be awarded to the successful bidder
(“Awarded Contractor”) for an Initial Term of two (2) years (“Initial Term”). The Contract is
expected to commence on or about June 1, 2024. OCA reserves the right to renew such Contract
for three (3) additional one (1) year periods (each, a “Renewal Term”) upon the same terms and
conditions, excluding pricing.
OCA further reserves the right to extend the Contract for a period not to exceed six (6) months
(“Extension Term”), upon written notification to Awarded Contractor prior to the expiration date
of the Initial Term or a Renewal Term, upon the same terms and conditions, including pricing, as
UCS RFB.002 (Rev. 7.20)
3

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