OCA-DPCS-003: Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties Amendment 1

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Mar 5, 2024
Due Date: Apr 4, 2024
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rfb/rfp description pre-bid conference bids due addenda

OCA-DPCS-003:
Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties

Amendment 1

04/04/24
2:00 PM

Required Budget Form

Attachment I

Attachment III

Attachment IV

Initial Q&A

Attachment Preview

RFP OCA-DPCS-003 Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties
Issued Thursday, February 8, 2024
Due Thursday, March 21, 2024 at 2:00 PM
NEW YORK STATE UNIFIED COURT SYSTEM
Office of Court Administration,
Division of Professional and Court Services
Request for Proposals # OCA-DPCS-003
Community Dispute Resolution Centers Program
St. Lawrence and Franklin Counties, New York
1
RFP OCA-DPCS-003 Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties
Issued Thursday, February 8, 2024
Due Thursday, March 21, 2024 at 2:00 PM
Proposal Cover Sheet: Community Dispute Resolution Centers Program,
St. Lawrence and Franklin Counties
Legal Name of Applicant
Executive Director/CEO
Address
Phone
Fax
Email
Website Address (if applicable)
Federal Tax Identification No. (TIN)
New York State Charities Registration Number
(If exempt, please explain)
Years in Operation
Vendor’s Primary Contact for Proposal Matters:
NAME:
STREET:
CITY:
STATE: ZIP:
TELEPHONE NUMBER:
EMAIL:
Verification:
Authorized representative of Vendor must complete and sign below to verify that each copy
of the submitted proposal includes all documents required per the Document Enclosure
Checklist (Exhibit 1):
COMPANY NAME:
AUTHORIZED OFFICER’S NAME AND TITLE:
SIGNATURE:
DATE:
*****************************************************
Note: Applicants must submit this Proposal Cover sheet together with all documents listed
in the Document Enclosure Checklist attached as Exhibit 1 to this Request For Proposal
****************************************************
2
RFP OCA-DPCS-003 Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties
Issued Thursday, February 8, 2024
Due Thursday, March 21, 2024 at 2:00 PM
Contents
Proposal Cover Sheet
RFP Contents
I. Background Information and Instructions
II. Project Information
III. Award
IV. Minimum Qualifications
V. Project Services
VI. Insurance Requirements
VII. Award Selection Criteria and Method of Award
VIII. Required Documents
IX. Submission of Proposal
X. Questions
XI. General Specifications
Attachments
Attachment I - Standard Request for Bid Clauses & Forms
Attachment III - Vendor Responsibility: Acknowledgment Form and VR Questionnaire
Attachment IV - Procurement Lobbying forms
Exhibits
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Exhibit 7:
Exhibit 8:
Exhibit 9:
Exhibit 10:
Exhibit 11:
Document Enclosure Checklist
Insurance Requirements
Proposal Rating Tool
Appendix B: Materials Produced Under the Agreement
Applicable laws, regulations and program policies as outlined in the CDRCP
Program Manual, which is available for download at the following link:
http://www.nycourts.gov/ip/adr/Info_for_Programs.shtml
Demographic information by county, which is available for download at the
following link:
https://www.census.gov/quickfacts/fact/table/franklincountynewyork,stlawrencec
ountynewyork/PST045222
List of CDRCs statewide, which is available for download at the following link:
http://ww2.nycourts.gov/ip/adr/ProgramList.shtml
General Guidelines for Proposal Writing
Definitions of ADR Processes
General Definitions
Vendor Assurance and Conflict-of-Interest Disclosure
Note: Exhibits 5, 6, and 7 are not reproduced in this RFP and are instead available at the URLs above.
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RFP OCA-DPCS-003 Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties
Issued Thursday, February 8, 2024
Due Thursday, March 21, 2024 at 2:00 PM
I. BACKGROUND INFORMATION
In 1981, the State of New York enacted Article 21-A of the Judiciary Law and created the Community
Dispute Resolution Centers Program (CDRCP). This initiative provides community-based forums for
the resolution of civil and minor criminal disputes through dispute resolution processes other than
litigation. Pursuant to this legislation, the New York State Unified Court System, Office of Alternative
Dispute Resolution Programs, contracts with and provides funding to not-for-profit centers that provide
dispute resolution services. The Community Dispute Resolution Centers (CDRCs or centers) serve
several vital functions. First, the centers empower clients to play a greater role in deciding the
procedural and substantive outcomes of their disputes. Second, the centers help courts streamline their
dockets by providing dispute resolution services to those people who are able and willing to resolve their
conflict without the assistance of a Judge. Third, the centers collaborate with other human services
organizations in their communities and connect clients with available services and resources. Finally,
centers serve as promoters of peaceful communities and help individuals become more effective
communicators and negotiators, not only through direct delivery of services, but also through ongoing
training and community outreach efforts.
The Office of Alternative Dispute Resolution Programs strongly encourages centers to utilize volunteers
for two primary reasons: first, an active volunteer pool often infuses the center with a level of
enthusiasm and diversity of life experience that is seldom attainable solely with paid staff; second, use
of volunteers allows paid staff to focus on outreach and case development, volunteer recruitment and
management, and ongoing program monitoring
II. PROJECT INFORMATION
The available funding for this program during the Initial Budget Period (hereinafter defined)
commencing on or about April 1, 2024 and ending on or about March 31, 2025 is $195,000.
The New York State Unified Court System (“UCS”) is particularly interested in applications that use
creative methods to leverage community resources to the maximum extent feasible to enhance services
provided to disputants in the CDRCs. Pursuant to Judiciary Law § 849-d (2), the UCS may award up to
$40,000.00 per county served in unmatched grant funding. Any additional UCS CDRCP funding above
the $40,000 per county served by the center must be matched on an equal basis (pro rata) by local
revenue. Applicants must submit a program narrative and budget in accordance with the requirements
set forth in this Request for Proposals (“RFP”).
Note: Throughout this RFP, the terms bidder, proposer, vendor and applicant are used interchangeably,
as are RFP, bid and solicitation.
III. AWARD
A single contract (“Contract”) will be awarded to the successful bidder (“Awarded Contractor”) for an
initial term of two (2) years commencing on or about April 1, 2024 and terminating on or about March
31, 2026 (“Initial Term”). UCS reserves the right to renew such Contract for up to three (3) additional
one (1) year periods (each, a “Renewal Term”) upon the same terms and conditions, excluding pricing.
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RFP OCA-DPCS-003 Community Dispute Resolution Centers Program, St. Lawrence and Franklin Counties
Issued Thursday, February 8, 2024
Due Thursday, March 21, 2024 at 2:00 PM
UCS further reserves the right to extend the Contract for a period not to exceed six (6) months
(“Extension Term”), upon written notification to Awarded Contractor prior to the expiration date of the
Initial Term or a Renewal Term, on the same terms and conditions, including pricing, as the preceding
term; provided, the maximum term of the awarded contract will be five (5) years. The Contract,
renewals, and extension thereof (collectively, “Contract Term”) are subject to the approval of the NYS
Office of the Attorney General and the NYS Office of the State Comptroller.
IV. MINIMUM QUALIFICATIONS
Pursuant to Judiciary Law § 849-a (3), the UCS may only consider applications submitted by nonprofit
organizations that are organized for the resolution of disputes or for religious, charitable or educational
purposes. Applicants must also operate within New York State.
The Awarded Contractor will be required to report on the use of the awarded funds. The due dates,
format and specific information to be contained in the reports will be determined by UCS.
Grant recipients must be able to comply with the terms of the UCS Financial Planning and Control
Manual, Part IX, Chapter 2.000: Contracts with Not-For-Profit Providers, available at:
https://ww2.nycourts.gov/admin/financialops/FPCM.shtml
V. PROJECT SERVICES
UCS seeks proposals for the performance of the services listed below (“Project Services”) in St.
Lawrence and Franklin Counties, New York. The Awarded Contractor shall be required to provide the
Project Services.
Provide a wide range of free and low-cost dispute resolution services including mediation,
arbitration, restorative practices, conflict coaching, and facilitation;
Provide case intake, management, and domestic violence screening services that inform parties
about services, prepare them to participate, and screen out inappropriate matters;
Provide mediation services to city, town, village, and family courts;
Conduct outreach to local communities and other referral sources;
Collect data as well as analyze and report on case outcomes;
Recruit, train, and manage a diverse roster of volunteers who act as the primary dispute
resolution service providers; and
Secure local matching revenue by engaging with local funders, county agencies, individuals, and
businesses for grants, contracts, and fee-based services.
VI. INSURANCE REQUIREMENTS
Awarded Contractor shall be required to maintain the insurance specified in Exhibit 2 hereto (Insurance
Requirements), at their own cost and expense throughout the Contract Term.
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