OCA-DFM-290-NYC: NYS Court Officer Class A Dress Uniform Package

Agency:	New York State Court System
State:	New York
Type of Government:	State & Local
NAICS Category:	561612 - Security Guards and Patrol Services
Posted Date:	Mar 25, 2024
Due Date:	Apr 2, 2024
Solicitation No:	OCA-DFM-290-NYC
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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STATE OF NEW YORK

JUDICIARY

CREQUEST FOR BIDC

(This is not an order)

BID MUST BE MADE ON THIS SHEET

OR AS OTHERWISE SPECIFIED

Bid Number:

RFB OCA-DFM-290-NYC

Opening Date: April 2, 2024

Time: 3:00pm

Issue Date: March 12, 2024

Commodity Group:

Commodity Name:

Court Officer Class A

Dress Uniform

Package

NYS OFFICE OF COURT ADMINISTRATION

Division of Financial Management

20 Corporate Circle

Albany, NY 12203

Direct Inquiries to: Jean M. Bruno

E-mail: jmbruno1@nycourts.gov

Price to include delivery to:

NYS Court Officers Academy

541 St.Johns Place

Brooklyn, NY 11238

All prices to be net and inclusive of all services specified

herein unless otherwise specified.

OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS@ (APRIL 2016) ARE FULLY INCORPORATED HEREIN.

Agency=s Specification of item(s) Required

(Include quantities)

Bidder=s Quotation and Specific Description

of Item Offered

UCS ATTACHMENT I, III, and IV ATTACHED &

INCORPORATED HEREIN.

ALL BID RESPONSES MUST BE ENTERED ON THE

ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED

OTHERWISE HEREIN.

NOTICE TO BIDDERS

Pursuant to the Rules and Regulations of the Chief Administrator

3. Sign the bid. The bid must be completed in the name of the

for the Courts, sealed bids for furnishing the item(s) in this Request

bidder (corporate or other) and must be fully and properly executed

for Bid will be received at the above address. When submitting a

by an authorized person.

bid, you must:

4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND

1. Complete this form in its entirety using ink or typewriter and

TIME ON THE ENVELOPE CONTAINING THE SEALED BID.

return with all other documents.

5. Mail the bid to the above agency address in sufficient time for it

2. Explain any deviations or qualifications if your bid deviates from

to be received before the specified bid opening. LATE BIDS WILL

the specifications. If necessary, attach a separate sheet setting

BE REJECTED.

forth such explanations.

BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS

FOR COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.

BIDS MUST BE SIGNED

Bidder=s Firm Name:

Address

Street

Bidder=s Signature

Employer=s Federal Identification Number:

NYS Vendor ID Number:

City

Official Title

State

Zip

Printed or Typed Copy of Signature

Area Code/

Telephone Number

E-mail:

UCS RFB.001.Cover.(Rev.4.22)

OCA-DFM-290-NYC

COURT OFFICER CLASS A

DRESS UNIFORM PACKAGE

CONTENTS

DOCUMENT ENCLOSURE CHECKLIST

BID OPENING DATE: April 2, 2024

3:00 PM

BID CONTENTS

Article Subject

II.

III.

IV.

VI.

VII.

VIII.

IX.

OVERVIEW

MINIMUM QUALIFICATIONS

AWARD

PRICING

SCOPE OF WORK

BID RESPONSE DOCUMENTS

BID SUBMISSION PROCEDURES

GENERAL BID PROVISIONS

CONTRACT TERMS AND REQUIREMENTS

Attachments

Attachment I:

Attachment III:

Attachment IV:

Standard Request for Bid Clauses & Forms

Vendor Responsibility Questionnaire

Procurement Lobbying forms

Exhibits

Exhibit A:

Pricing Sheet

UCS RFB.002 (Rev. 7.20)

OCA-DFM-290-NYC

COURT OFFICER CLASS A

DRESS UNIFORM PACKAGE

BID OPENING DATE: April 2, 2024

3:00 PM

DOCUMENT ENCLOSURE CHECKLIST (2 pages)

The following forms must be fully executed and included in bidder’s proposal.

Failure to do so may disqualify bidder’s response:

 Exhibit A - Pricing Sheet

 UCS Request for Bid/Proposal Form (rfb1.frm) and complete bid response with original signature

 Attachment I - Standard Request for Bid Clauses & Forms

 p.3 - Non-Collusive Bidding Certificate

 p.4 – Acknowledgment of Individual or Corporation

 p.5 – Bidder’s Certification of work (Printing)

 p.6 – Bidder’s Certification of Recycled Products

 p.7 – Manufacturer’s Affidavit of Recycled Content

 Attachment II - Not Applicable

 Attachment III - Vendor Responsibility Questionnaire

 Questionnaire filed online via New York State Comptroller VendRep System and

certified within 6 months of the bid opening due date, or

 Paper questionnaire

 Attachment IV - Procurement Lobbying forms.

 Disclosure of Prior Non-Responsibility Determination (UCS 420)

 Affirmation of Understanding and Agreement (UCS 421)

 Certificates of New York State (“NYS”) Workers’ Compensation and NYS Disability Benefits

Insurance, or Certificate of Attestation of Exemption.

Please see paragraph “Insurance Requirements” for a list of accepted forms.

 Copies of bidder’s certificate(s) of insurance or other adequate proof evidencing the insurance

coverages required by the bid specifications.

 List of references

 Signed Document Enclosure Checklist

 Proprietary information in separate folder from bid response, if applicable

In addition, bidder shall provide:

 Bidder’s contact information (Item 5, below)

 Narrative Description – Organizational Experience/Capacity

 Narrative Description – Relevant Business Experience/Qualifications

 References

UCS RFB.002 (Rev. 7.20)

OCA-DFM-290-NYC

COURT OFFICER CLASS A

DRESS UNIFORM PACKAGE

BID OPENING DATE: 04/2/2024

3:00 PM

IMPORTANT:

1. All documents requiring an original signature must bear the BLUE INK signature of the same

authorized individual. Signatory notarization must be that of the person whose signature is

affixed to all required documents.

2. Exhibit A/Pricing Sheet and the other forms listed above must all have the SAME COMPANY

NAME AND TAX ID NUMBER for a purchase order or contract to be approved by the NYS

Comptroller.

3. Do not alter this solicitation in any manner. Any changes, deletions, or additions (including the

addition of supplemental terms and conditions) to this Request for Bid (“RFB”) or to any

exhibits or appendices to this RFB, including Exhibit A/Pricing Sheet, may result in the

rejection of the bid as non-responsive.

4. Please note that the terms and conditions of this RFB will form the basis of the contract with

the Awarded Contractor (defined below).

5. Bidder Contact Information

Bidder’s Primary Contact for Bid Matters:

Name:

Street:

City:

State: Zip:

Telephone Number:

Email:

6. Verification:

Authorized representative of bidder must complete and sign below to verify

submission of all documents required per the Document Enclosure Checklist:

COMPANY NAME:

AUTHORIZED OFFICER’S NAME AND TITLE:

SIGNATURE:

DATE:

UCS RFB.002 (Rev. 7.20)

Checklist

OCA-DFM-290-NYC

COURT OFFICER CLASS A

DRESS UNIFORM PACKAGE

BID OPENING DATE: 04/2/2024

3:00 PM

I. OVERVIEW

Purpose and Scope

The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is

soliciting sealed bids to provide a Class A dress uniform package for Court Officer Trainees

(“Uniform Package”), including measurement, fitting and delivery of Uniform Packages to the

NYS Court Officer Academy facility, currently located in Brooklyn, New York (hereafter, the

“COA”), as well as alteration, refitting, and redelivery as needed. The Uniform Package shall

consist of a cap, tie, dress gloves, shoes and tailored-to-fit “Class A” quality blouse and trouser.

** See ARTICLE V BELOW, SCOPE OF WORK for detailed specifications. **

Key Bid Dates

EVENT

Bid Issue Date*

Pre-Bid Conference Date

Bid Question Due Date

Bid Submission Deadline Date

Estimated Contract Start Date

DATE

Tuesday March 12, 2024

N/A

Friday March 22, 2024, 3:00am

Tuesday April 2, 2024, 3:00pm EST

Monday, April 29, 2024

*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.

II. MINIMUM QUALIFICATIONS

UCS will consider proposals submitted by entities that demonstrate a minimum of three (3) years’

experience in the provision of similar goods and services required under this RFB.

III. AWARD

Method of Award

A purchase order will be awarded to the lowest dollar cost, responsible bidder determined to be in

compliance with this RFB and specifications (the “Awarded Contractor”). Lowest dollar cost is

defined as the lowest Grand Total Cost of all estimated goods and services to be provided, as

indicated by bidders in Exhibit A/Pricing Sheet. The purchase order is subject to the approval of

the NYS Comptroller.

UCS RFB.002 (Rev. 7.20)

OCA-DFM-290-NYC: NYS Court Officer Class A Dress Uniform Package

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