OCA-DFM-290-NYC: NYS Court Officer Class A Dress Uniform Package

Agency: New York State Unified Court System
State: New York
Type of Government: State & Local
NAICS Category:
  • 561612 - Security Guards and Patrol Services
Posted Date: Mar 25, 2024
Due Date: Apr 2, 2024
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Contact information: Please Login to View Page
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rfb/rfp description pre-bid conference bids due addenda

OCA-DFM-290-NYC:
NYS Court Officer Class A Dress Uniform Package

Tuesday 04/02/24
3:00 p.m.

Attachment I

Attachment III

Attachment IV

Q&A

Attachment Preview

STATE OF NEW YORK
JUDICIARY
CREQUEST FOR BIDC
(This is not an order)
BID MUST BE MADE ON THIS SHEET
OR AS OTHERWISE SPECIFIED
Bid Number:
RFB OCA-DFM-290-NYC
Opening Date: April 2, 2024
Time: 3:00pm
Issue Date: March 12, 2024
Commodity Group:
Commodity Name:
Court Officer Class A
Dress Uniform
Package
NYS OFFICE OF COURT ADMINISTRATION
Division of Financial Management
20 Corporate Circle
Albany, NY 12203
Direct Inquiries to: Jean M. Bruno
E-mail: jmbruno1@nycourts.gov
Price to include delivery to:
NYS Court Officers Academy
541 St.Johns Place
Brooklyn, NY 11238
All prices to be net and inclusive of all services specified
herein unless otherwise specified.
OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS@ (APRIL 2016) ARE FULLY INCORPORATED HEREIN.
Agency=s Specification of item(s) Required
(Include quantities)
Bidder=s Quotation and Specific Description
of Item Offered
UCS ATTACHMENT I, III, and IV ATTACHED &
INCORPORATED HEREIN.
ALL BID RESPONSES MUST BE ENTERED ON THE
ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED
OTHERWISE HEREIN.
NOTICE TO BIDDERS
Pursuant to the Rules and Regulations of the Chief Administrator
3. Sign the bid. The bid must be completed in the name of the
for the Courts, sealed bids for furnishing the item(s) in this Request
bidder (corporate or other) and must be fully and properly executed
for Bid will be received at the above address. When submitting a
by an authorized person.
bid, you must:
4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND
1. Complete this form in its entirety using ink or typewriter and
TIME ON THE ENVELOPE CONTAINING THE SEALED BID.
return with all other documents.
5. Mail the bid to the above agency address in sufficient time for it
2. Explain any deviations or qualifications if your bid deviates from
to be received before the specified bid opening. LATE BIDS WILL
the specifications. If necessary, attach a separate sheet setting
BE REJECTED.
forth such explanations.
BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS
FOR COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.
BIDS MUST BE SIGNED
Bidder=s Firm Name:
Address
Street
Bidder=s Signature
Employer=s Federal Identification Number:
NYS Vendor ID Number:
City
Official Title
State
Zip
Printed or Typed Copy of Signature
Area Code/
Telephone Number
E-mail:
UCS RFB.001.Cover.(Rev.4.22)
OCA-DFM-290-NYC
COURT OFFICER CLASS A
DRESS UNIFORM PACKAGE
CONTENTS
DOCUMENT ENCLOSURE CHECKLIST
BID OPENING DATE: April 2, 2024
3:00 PM
BID CONTENTS
Article Subject
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
OVERVIEW
MINIMUM QUALIFICATIONS
AWARD
PRICING
SCOPE OF WORK
BID RESPONSE DOCUMENTS
BID SUBMISSION PROCEDURES
GENERAL BID PROVISIONS
CONTRACT TERMS AND REQUIREMENTS
Attachments
Attachment I:
Attachment III:
Attachment IV:
Standard Request for Bid Clauses & Forms
Vendor Responsibility Questionnaire
Procurement Lobbying forms
Exhibits
Exhibit A:
Pricing Sheet
UCS RFB.002 (Rev. 7.20)
OCA-DFM-290-NYC
COURT OFFICER CLASS A
DRESS UNIFORM PACKAGE
BID OPENING DATE: April 2, 2024
3:00 PM
DOCUMENT ENCLOSURE CHECKLIST (2 pages)
The following forms must be fully executed and included in bidder’s proposal.
Failure to do so may disqualify bidder’s response:
Exhibit A - Pricing Sheet
UCS Request for Bid/Proposal Form (rfb1.frm) and complete bid response with original signature
Attachment I - Standard Request for Bid Clauses & Forms
p.3 - Non-Collusive Bidding Certificate
p.4 – Acknowledgment of Individual or Corporation
p.5 – Bidder’s Certification of work (Printing)
p.6 – Bidder’s Certification of Recycled Products
p.7 – Manufacturer’s Affidavit of Recycled Content
Attachment II - Not Applicable
Attachment III - Vendor Responsibility Questionnaire
Questionnaire filed online via New York State Comptroller VendRep System and
certified within 6 months of the bid opening due date, or
Paper questionnaire
Attachment IV - Procurement Lobbying forms.
Disclosure of Prior Non-Responsibility Determination (UCS 420)
Affirmation of Understanding and Agreement (UCS 421)
Certificates of New York State (“NYS”) Workers’ Compensation and NYS Disability Benefits
Insurance, or Certificate of Attestation of Exemption.
Please see paragraph “Insurance Requirements” for a list of accepted forms.
Copies of bidder’s certificate(s) of insurance or other adequate proof evidencing the insurance
coverages required by the bid specifications.
List of references
Signed Document Enclosure Checklist
Proprietary information in separate folder from bid response, if applicable
In addition, bidder shall provide:
Bidder’s contact information (Item 5, below)
Narrative Description – Organizational Experience/Capacity
Narrative Description – Relevant Business Experience/Qualifications
References
UCS RFB.002 (Rev. 7.20)
OCA-DFM-290-NYC
COURT OFFICER CLASS A
DRESS UNIFORM PACKAGE
BID OPENING DATE: 04/2/2024
3:00 PM
IMPORTANT:
1. All documents requiring an original signature must bear the BLUE INK signature of the same
authorized individual. Signatory notarization must be that of the person whose signature is
affixed to all required documents.
2. Exhibit A/Pricing Sheet and the other forms listed above must all have the SAME COMPANY
NAME AND TAX ID NUMBER for a purchase order or contract to be approved by the NYS
Comptroller.
3. Do not alter this solicitation in any manner. Any changes, deletions, or additions (including the
addition of supplemental terms and conditions) to this Request for Bid (“RFB”) or to any
exhibits or appendices to this RFB, including Exhibit A/Pricing Sheet, may result in the
rejection of the bid as non-responsive.
4. Please note that the terms and conditions of this RFB will form the basis of the contract with
the Awarded Contractor (defined below).
5. Bidder Contact Information
Bidder’s Primary Contact for Bid Matters:
Name:
Street:
City:
State: Zip:
Telephone Number:
Email:
6. Verification:
Authorized representative of bidder must complete and sign below to verify
submission of all documents required per the Document Enclosure Checklist:
COMPANY NAME:
AUTHORIZED OFFICER’S NAME AND TITLE:
SIGNATURE:
DATE:
UCS RFB.002 (Rev. 7.20)
2
Checklist
OCA-DFM-290-NYC
COURT OFFICER CLASS A
DRESS UNIFORM PACKAGE
BID OPENING DATE: 04/2/2024
3:00 PM
I. OVERVIEW
Purpose and Scope
The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is
soliciting sealed bids to provide a Class A dress uniform package for Court Officer Trainees
(“Uniform Package”), including measurement, fitting and delivery of Uniform Packages to the
NYS Court Officer Academy facility, currently located in Brooklyn, New York (hereafter, the
“COA”), as well as alteration, refitting, and redelivery as needed. The Uniform Package shall
consist of a cap, tie, dress gloves, shoes and tailored-to-fit “Class A” quality blouse and trouser.
** See ARTICLE V BELOW, SCOPE OF WORK for detailed specifications. **
Key Bid Dates
EVENT
Bid Issue Date*
Pre-Bid Conference Date
Bid Question Due Date
Bid Submission Deadline Date
Estimated Contract Start Date
DATE
Tuesday March 12, 2024
N/A
Friday March 22, 2024, 3:00am
Tuesday April 2, 2024, 3:00pm EST
Monday, April 29, 2024
*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.
II. MINIMUM QUALIFICATIONS
UCS will consider proposals submitted by entities that demonstrate a minimum of three (3) years’
experience in the provision of similar goods and services required under this RFB.
III. AWARD
Method of Award
A purchase order will be awarded to the lowest dollar cost, responsible bidder determined to be in
compliance with this RFB and specifications (the “Awarded Contractor”). Lowest dollar cost is
defined as the lowest Grand Total Cost of all estimated goods and services to be provided, as
indicated by bidders in Exhibit A/Pricing Sheet. The purchase order is subject to the approval of
the NYS Comptroller.
UCS RFB.002 (Rev. 7.20)
3

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