NUTRIENT CREDITS - NORTH APRON LANDSIDE DEVELOPMENT

CITY OF LYNCHBURG PROCUREMENT DIVISION, LYNCHBURG, VIRGINIA, 434-455-3970
INVITATION FOR BID NO. 2026-079
NUTRIENT CREDITS FOR NORTH APRON LANDSIDE DEVELOPMENT PROJECT
DUE: 3:00 PM, APRIL 13, 2026
Invitation for Bid Prepared By:
Stephanie Suter, Procurement Manager
www.lynchburgva.gov
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INSTRUCTIONS TO BIDDERS
This is the City of Lynchburg's Invitation for Bid (IFB) No. 2026-079, issued April 1, 2026. Any questions which
may arise as a result of this solicitation may be addressed to Stephanie Suter at 434-455-3963, or by email to
stephanie.suter@lynchburgva.gov. Inquiries must be received by April 6, 2026 at 2:00 PM in order to be
considered. Contact initiated by a bidder concerning this solicitation with any other City representative, not
expressly authorized elsewhere in this document, is prohibited. Any such unauthorized contact may result in
disqualification of the bidder.
Any and all addenda will only be posted to the City's website at: http://www.lynchburgva.gov/bids.aspx. It is the
responsibility of the bidder to check the website for any addenda posted before submitting a bid package. All
addenda shall be posted to the City's website at least 5 days prior to the bid due date. Failure to acknowledge
any posted addenda may result in rejection of the bid.
Sealed bids, subject to the specifications and conditions contained herein and attached hereto, will be received
in the Procurement Division Office, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia, 24504, until, but
no later than 3:00 p.m. Local Time Prevailing, April 13, 2026, and then publicly opened and read aloud in the
City Hall First Floor Conference Room. A link to a publicly available video/audio conference call will be posted on
the Bids page of the City's website prior to the bid opening. All bids received by the posted deadline will be
opened and read aloud on the video/audio conference call.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and USPS have access to the building to deliver mail/packages
to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information
Center in the lobby on the First Floor of City Hall at 900 Church Street, Monday - Friday from 8:30 a.m. to 5:00
p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it
at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline
for submission. Please allow additional time to ensure this is done. If being hand delivered or mailed, mark
outside of your envelope with Invitation for Bid # 2026-079 and opening date of bid.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to
open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please
upload your bid as ONE PDF file. As always, late bids will not be considered.
To be considered, Bidders shall sign in the space provided on the Terms and Signature Sheet and fill out all
required documents with bid submission. Bids, to include addenda or changes to a response, shall not be
accepted by e-mail. Any bid received after the announced time and date for submittal, whether by mail or
otherwise, will be rejected. The time of receipt shall be determined by the time clock stamp in the Procurement
Division. Bidders are responsible for ensuring that their bids are stamped by Procurement personnel before the
deadline indicated.
For information pertaining to this solicitation, including bid documents, addenda, bid tabulation and notice of
award, bidders may access public notification electronically on the Procurement website:
http://www.lynchburgva.gov/bids.aspx.
PURPOSE
The purpose of this Invitation for Bid (IFB) is to purchase up to 4.0 pounds of perpetual phosphorus credits for
the North Landside Development project at the Lynchburg Regional Airport. The Virginia Department of
Environmental Quality (DEQ) requires entities operating within the James River watershed be regulated under
the Virginia Stormwater Credit Program in accordance with VA Code 62.1-44.15:35 and the Chesapeake Bay
Watershed Nutrient Credit Exchange Program in accordance with VA Code 62.1-44.19:14.
This project is federally funded and will require compliance with all federal regulations.
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BASIS OF AWARD
Award will be made to the lowest responsive and responsible bidder (Broker) based on the cost and availability
of the required perpetual phosphorus credits. A sample "Agreement for Purchase and Sale of Nutrient Offset
Credits", is attached and will be completed by the awarded bidder (Seller). This agreement will incorporate the
attached federal contract provisions as Exhibit 3 and the awarded Seller will need to certify compliance by
executing the federal certification.
The City may choose to establish a term contract with the awarded Broker to purchase additional credits for
other City projects which may or may not utilize federal funding.
PAYMENT
Upon receipt of the signed Agreement for Purchase and Sale of Nutrient Offset Credits and the Certification
Regarding Federal Contract Provisions for FAA Funded Projects, the City will send payment for the phosphorus
credits. After receipt of payment, the Seller will then return Exhibits A and B for final signature by the City. A
copy of the fully executed agreement and all exhibits will be returned to the Seller.
ATTACHMENTS
1. Sample Agreement for Purchase and Sale of Nutrient Offset Credits
2. Certification Regarding Federal Contract Provisions for FAA Funded Projects dated 3/17/2026
3. Federal Contract Provisions for AIP-Funded Projects dated 3/17/2026
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NUTRIENT CREDITS FOR NORTH APRON LANDSIDE DEVELOPMENT PROJECT
TERMS AND SIGNATURE SHEET
All bids shall be signed on the Terms and Signature Sheet in order to be considered.
In compliance with this Invitation for Bid No. 2026-079 and subject to all conditions thereof, the undersigned
offers and agrees to furnish any or all items and/or services upon which prices are quoted, at the price quoted
as specified.
My signature below certifies:
a. I agree to abide by all conditions of this Bid and that I am authorized to sign this Bid.
b. The accompanying bid is not the result of or affected by, any act of collusion with another person or
company engaged in the same line of business or commerce, or any act of fraud punishable under, Chapter
12, Title 18.2, 498.4 of the Code of Virginia, 1950, as amended. Furthermore, I understand that fraudulent
and collusive bidding is a crime under the Virginia Governmental Frauds Act, the Virginia Government Bid
Rigging Act, the Virginia Anti-Trust Act, and Federal Law and can result in fines, prison sentences, and civil
damage awards.
c. The accompanying bid is in compliance with the State and Local Government Conflict of Interests Act 2.2-
3100, supplemented by Article 6, 2.2-4367-69 of the Code of Virginia. Specifically, no City employee, City
employee's partner, or any member of the City employee's immediate family holds a position with the
bidder, offeror, or contractor such as an officer, director, trustee, partner or the like, or is employed in a
capacity involving personal and substantial participation in the procurement transaction, or owns or
controls an interest of more than five percent.
Acknowledge receipt of addenda here: No.____ Date:_________ No.____ Date:__________
Complete Legal Name of Company: _______________________________________________
Order from Address: _______________________________________________
_______________________________________________
Remit to Address: _______________________________________________
_______________________________________________
Signature: _______________________________________________
Email: _______________________________________________
Name(type/print): _______________________________________________
Title: _______________________________________________
Fed ID No.: ________________________ Phone:____________________ Fax: ____________________
We hereby provide the following information to the City regarding our business. We understand that it is
provided for statistical purposes only and all firms submitting bids will receive equal consideration.
Minority-Owned Business: Yes ______ No______ Women Owned Business: Yes ______ No ______
Lynchburg Business: Yes ______ No ______
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NUTRIENT CREDIT COST FORM
NORTH APRON LANDSIDE DEVELOPMENT AT THE LYNCHBURG REGIONAL AIRPORT
AIP PROJECT NO. 3-51-0029
HUC CODE: 020802030304/JM10
Receiving Waterbody(s): Blackwater Creek -> Middle James Buffalo -> James
Bidders are to fill out the information below and all prices quoted shall remain valid for 30 days from the date
of bid submission.
Project Requirements: 4.0 lbs. of perpetual Phosphorus Credits to be purchased from DEQ authorized nutrient
facilities for use in the James River watershed.
Confirm Nutrient Bank HUC Code:
Confirm Receiving Waterbody(s):
Nutrient Facility Name:
Nutrient Facility Location/County:
Nutrient Credit Implementation Plan date:
DEQ authorized date:
DEQ Certificate No:
Available perpetual Phosphorus Credits:
Cost per Phosphorus Credit:
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Questions to Bidder
Bidders are to respond to the following question: Have the individual(s), owner(s), or principal officer(s) of the
firm submitting the bid ever been convicted of a felony or a misdemeanor involving moral turpitude, which
would adversely affect the ability to perform the contract?
YES ____________ NO ____________
If yes, list individual or officer and title and give details.
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
NOTE: Answering yes to this question will not necessarily exclude your company from consideration but will be
used to weigh the relationship between the offense and the contract to be performed.
Is your firm currently involved in litigation which would adversely affect performance on this contract?
YES ____________ NO ____________
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Limited Liability Form
All Prospective Firms Must Respond To The Following
If a limited liability company, limited liability partnership, or a limited partnership indicate below:
Check one:
___ Limited Liability Company
___ Limited liability partnership
___ Limited partnership
Have you registered with the State Corporation Commission, to conduct business in Virginia?
Yes No If yes, State Corporation Commission #_____________________________
Name(s) and address(es) of the individuals that formed the limited liability organization:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
List who is authorized to execute contracts: _______________________________________
__________________________________________________________________________
If conducting business under an assumed business name, fill out the following information:
Name of assumed business: ___________________________________________________
Owner's name and address: ___________________________________________________
Registration date: ______________________ Expires: _____________________________
If conducting business as a sole proprietorship, fill out the following information:
Individual's name liable for all obligations of business: ____________________________
If you are a sole proprietor using an assumed name, please list below:
____________________________________________________________________________
Registration date: ________________________ Expires: ____________________________
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SAMPLE
AGREEMENT FOR PURCHASE AND SALE
OF NUTRIENT OFFSET CREDITS
THIS AGREEMENT FOR PURCHASE AND SALE OF NUTRIENT OFFSET CREDITS
(this "Agreement") is dated this day of , 20 , by and between ,
a ("Seller") and the City of Lynchburg, a municipal corporation of the
Commonwealth of Virginia ("Purchaser"), who are collectively the "parties" (and each
individually a "party") to this Agreement.
RECITALS
A. Seller has established the , (the "Bank") on approximately
acres located in , Virginia, in accordance with applicable statutes and
regulations of the Virginia Department of Environmental Quality ("DEQ") and the Virginia
Department of Conservation and Recreation ("DCR").
B. The Bank has obtained all necessary permits and taken all necessary actions to
create nutrient reductions such that the Bank has nutrient offsets transferable to those entities
requiring offsets in accordance with the Chesapeake Bay Watershed Nutrient Credit Exchange
Program, DCR's Stormwater Offset Program, and the Virginia Soil and Water Conservation
Board's Guidance Document and Stormwater Nonpoint Nutrient Offsets approved on July 23,
2009 (and as amended/updated/changed by the appropriate agencies from time to time), to those
regulated entities qualifying for nutrient offsets.
C. Purchaser desires to purchase from Seller and Seller desires to sell to Purchaser
nutrient offsets measured in pounds of nitrogen or phosphorus (one pound of nitrogen or
phosphorus equals one nitrogen or phosphorus nutrient offset credit, as the case may be), pursuant
to the terms and conditions set forth herein.
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AGREEMENT
NOW, THEREFORE, WITNESSETH: That for and in consideration of the purchase price
paid by Purchaser to Seller, and other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties agree as follows:
1. Agreement to Sell and Purchase. Seller shall sell to Purchaser or its assigns, and
Purchaser or its assigns shall purchase from Seller pounds phosphorus
and pounds nitrogen to retire nutrient offset credits (the "Credits"). Seller
acknowledges and agrees that, notwithstanding the payment of the Purchase Price (as defined
below) contemporaneously with the execution and delivery of this Agreement, Purchaser may be
purchasing the Credits for use on future projects, and the Credits purchased herein shall be
conveyed by Bill of Sale to Purchaser, its successors or assigns in accordance with Section 3
herein, when and as Purchaser directs from time to time in writing to Seller.
Upon payment of the Purchase Price, Purchaser shall have such rights as permitted by law
to re-convey all or a portion of its interest in the Credits to its successors in interest or assigns for
use on future projects, and Seller consents to such re-conveyances and agrees to cooperate with
and assist Purchaser in the documentation of such re-conveyances, including delivery of notices
of such re-conveyances to the DEQ, DCR, and any other governing agency with jurisdiction over
the transfer of nutrient offsets.
2. Purchase Price and Execution of Agreement. The Purchase Price for the Credits
shall be $ per pound [of nitrogen and/or phosphorus] for each Credit for a
total Purchase Price of $ for the Credits. The Purchase Price shall be paid in
collected funds on the date of execution of this Agreement by both parties. This Agreement shall
be executed by both parties and the Purchase Price paid by Purchaser within 45 days of the
execution of this Agreement, unless Seller agrees in writing to a later date. Upon payment of the
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Purchase Price in full, neither Purchaser, nor its successors, nor assigns shall be liable for the
payment of any other consideration or fee to Seller in connection with the conveyance or
assignment and/or re-conveyance of the Credits.
3. Delivery of Credits. Upon payment of the Purchase Price, Seller shall deliver to
Purchaser, its successors, or assigns the following documents to evidence the lawful and proper
conveyance of the Credits:
(a) An affidavit, a sample of which is attached hereto, identified as Exhibit "A", and
incorporated herein by reference, with the information and project number filled in, which shall
be delivered to Purchaser, DEQ, and, if appropriate, DCR, by Seller within seven (7) days of this
Agreement and Exhibit "B", described below, being fully executed and provided to Purchaser.
(b) A Bill of Sale for the Credits, a sample of which is attached hereto, identified as
Exhibit "B", and incorporated herein by reference. By executing this Agreement on behalf of
Purchaser, the City Manager also designates the Director of the Lynchburg Regional Airport with
the authority to accept the Bill of Sale for the Credits for the City of Lynchburg.
(c) Copies of any permits or other documents requested by Purchaser that show Seller
is lawfully able and authorized to sell, transfer, and/or convey the Credits.
Seller acknowledges and agrees that Purchaser may request the conveyance of up to the
total amount of Credits purchased by Purchaser in one or more transactions to satisfy the
requirements of one or more permits issued by the DEQ, DCR, and/or any other governing agency
all in accordance with the provisions of this Agreement.
4. Representations, Warranties and Covenants. Seller hereby warrants, represents to,
and covenants with Purchaser as follows:
(a) The matters set forth in all the Recitals above are true and accurate.
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