Notice of Intent to Award a Sole Source Procurement
Single/ Sole Source Number: NTSS-JA-24-07
Title: Telestaff Cloud Conversion
Date: 1/25/2024
Written Response Due: 2/6/2024
Time: 2:00 PM
E-mail Address: jalbers@davie-fl.gov
Fax Number:
954-797-1049
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie Code Section 2-323
(b). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses
will not be considered as proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate sole-source procurement to transition
the Town’s use of existing Telestaff and UKG Workforce Central Timekeeping
Applications from the current Cloud solution environments in to the UKG Dimensions
Cloud solution environment. The Town would contract the procurement of this one-time
set up fee with UKG-Kronos Systems LLC.
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by
resolution.
All responses must be in writing and returned to ATTN: Jenna Albers, Procurement
Coordinator, Town of Davie 8800 SW 36th Street, Davie FL 33328 by: Facsimile number
957-797-1049, e-mail jalbers@davie-fl.gov. Note the number of the Sole Source
Information inquiry on documentation.
Town of Davie
Sole/Single Source Request Justification
Requestor Information
Requestor Name: Nelson Martinez
Requestor Department/Division: Requestor Title:
IT
Director
Phone #:
954-797-1063
Recommending Sole/Single Source Procurement Action With
Company Name: UKG-Kronos Systems LLC Contact Name: Stephanie Kirkpatrick
Address: 900 Chelmsford St
City, State, ZIP: Lowell, MA 01851-8100
E-Mail: stephanie.kirkpatrick@ukg.com
Phone #: 803-367-2420
Is the recommended company the manufacturer? Yes No
Does the manufacturer sell the item(s) through distributors? Yes No
Identify the date you need the item delivered or work performed:
(Continued on the next page)
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Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Sole Source
Is this Sole Source a one-time or on-going requisition? One-Time
One Time cost: $ 20,000.00
Is there a contract related to these services? ✔ Yes No
Has legal reviewed it? ✔ Yes No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
A specific item is needed:
To be compatible or interchangeable with existing hardware
As a space or replacement hardware
For the repair or modification of existing hardware
For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
In a brief explanation on the next page, provide supporting evidence for the conclusion; other
✔
sources considered should be identified and why they are not able to meet the requirements.
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
✔
In a brief explanation on the next page, provide supporting evidence of other contractor’s with
relevant capabilities and emphasize their inability to overcome the substantial technical risk.
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
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Descriptions/Explanations
Competition
UKG will transition customer's use of existing Davie PD Telestaff, Davie Fire Telestaff and
Telestaff and UKG Workforce Central Timekeeping Applications from the current Cloud
solution environments in to the UKG Dimensions Cloud solution environment. The
migration related activities associated to these multiple systems will be performed by UKG
KRONOS for all related migrations, as these services are provided by internal professional
services teams that understand our current configurations and how they integrate with one
another. These types of services are delivered solely by experienced teams at UKG
KRONOS as this system is sensitive in nature and requires skilled resources that perform this
work for many of their customers.
Technical Risk
These are all very sensitive Town enterprise solutions that requires skilled services that can
only be provided by the UKG KRONOS professional services teams as part of these
agreements. This will help to ensure that all migrations are completed as required and within
UKG KRONOS industry best practices as well. UKG KRONOS handles these migrations
directly to reduce the overall risk as these types of systems are critical to the Town and paly
a critical role in payroll related functions as well.
Support Services
N/A
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Acknowledgement
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over
$00.00 and the criteria for justification for Single Source/Sole. I have gathered the
required technical information and have made a concerted effort to review comparable/
equal equipment (e.g., market research). I have attached the pertinent documentation
showing what market research was conducted to preclude other items from consideration.
Requestor Signature: Ruth Sanchez Digitally signed by Ruth Sanchez
Date: 2024.01.23 12:46:13 -05'00'
Date: 1/23/2024
Department Director Signature:Nelson Martinez Digitally signed by Nelson Martinez
Date: 2024.01.17 13:04:54 -05'00'
Date: 01/17/2024
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with
7RZQRI'DYLH&RGH6HFWLRQ E and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Buyer Signature:
'DWH
Procurement Manager Signature:
'DWH
If approved by Town Council: Resolution Number:
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