NTSS-EL-21-48 Town of Davie Codification Services

Agency: Town of Davie
State: Florida
Type of Government: State & Local
Posted Date: Jun 4, 2021
Due Date: Jun 14, 2021
Solicitation No: NTSS-EL-21-48
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Bid Number: NTSS-EL-21-48
Bid Title: NTSS-EL-21-48 Town of Davie Codification Services
Category: Notices to Sole/Single Source
Status: Open

Description:

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the Town intends to negotiate and award with only one source under the authority of the Town of Davie, Purchasing Manual Section 5 and State of Florida Statute 287.057(5)(3)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The Town of Davie, Florida intends to negotiate single-source procurement for Town of Davie Codification Services. The Town would contract this procurement with Municipal Code Corporation dba Municode.

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) business days after the date of publication of this synopsis will be reviewed by the Town. A determination by the Procurement Manager & sourcing Buyer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Procurement Manager. Purchases over $25,000 will be forwarded to the Town Council for approval by resolution.

All responses must be in writing and returned to ATTN: Erica Leogue Buyer, Town of Davie 6591 Orange Drive Davie, FL 33314 by: Facsimile number 957-797-1049, e-mail eleogue@davie-fl.gov For security reasons, you must enable JavaScript to view this E-mail address. . Note the number of the Single Source Information inquiry on documentation.


Publication Date/Time:
6/4/2021 9:00 AM
Closing Date/Time:
6/14/2021 2:00 PM
Related Documents:

Attachment Preview

Notice of Intent to Award a Single Source Procurement
Single Source Number: NTSS-EL-21-48
Title: Town of Davie Codification Services
Date: 06/04/2021
Written Response Due: 06/14/2021
Time: 2:00PM
E-mail Address: eleogue@davie-fl.gov
Fax Number:
954-797-1049
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie, Purchasing Manual
Section 5 and State of Florida Statute 287.057(5)(3)(c). Any responses received as a
result of this Notice of Intent shall be considered solely for the purpose of determining
whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate single-source procurement for Town of
Davie Codification Services. The Town would contract this procurement with Municipal
Code Corporation dba Municode.
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
$25,000 will be forwarded to the Town Council for approval by resolution.
All responses must be in writing and returned to ATTN: Erica Leogue Buyer, Town of
Davie 6591 Orange Drive Davie, FL 33314 by: Facsimile number 957-797-1049, e-mail
eleogue@davie-fl.gov. Note the number of the Single Source Information inquiry on
documentation.
Town of Davie
Sole/Single Source Request Justification
Requestor Information
Requestor Name: Evelyn Roig
Requestor Department/Division: Requestor Title:
Town Clerk
Town Clerk
Phone #:
954-797-1011
Recommending Sole/Single Source Procurement Action With
Company Name: Municipal Code Corporation Contact Name: Doris Pomeranz
Address: P.O. Box 2235
City, State, ZIP: Tallahassee, FL 32316
E-Mail: doris@municode.com
Phone #: 850-274-8909
Is the recommended company the manufacturer? Yes No
Does the manufacturer sell the item(s) through distributors? Yes No
Identify the date you need the item delivered or work performed: 7/1/2021
(Continued on the next page)
5HYLVHG
0
1
Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Single Source
Is this Single Source a one-time or on-going requisition? On-Going
Estimated Annual Expenditures for one year: $ 11,596.00
Is there a contract related to these services? Yes No
Has legal reviewed it? Yes No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
A specific item is needed:
™ To be compatible or interchangeable with existing hardware
™ As a space or replacement hardware
™ For the repair or modification of existing hardware
™ For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
In a brief explanation on the next page, provide supporting evidence of other contractor’s with
relevant capabilities and emphasize their inability to overcome the substantial technical risk.
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
5HYLVHG
Competition
Descriptions/Explanations
Technical Risk
Since MuniCode has provided codification services to the Town since 1983, they hold a vast
amount of Town code historical records. A vendor change in this type of service would
pose an operational and fiscal detriment to the maintenance of the Town’s Code of
Ordinances and vital records. Additionally, changing vendors could create a risk for data loss
during the transfer. Therefore, staff has identified this service as a single-source service and is
requesting and recommending waiving the formal bidding process and approving
Municipal Code Corporation as a single source professional services contract.
Support Services
5HYLVHG
Acknowledgement
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over $2,500.00
and the criteria for justification for Single Source/Sole. I have gathered the required technical
information and have made a concerted effort to review comparable/equal equipment (e.g.,
market research). I have attached the pertinent documentation showing what market
research was conducted to preclude other items from consideration.
Requestor Signature:
Date: 6/03/2021
Department Director Signature:
Date: 6/03/2021
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with State
of Florida Statute 287.057 and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Buyer Signature:
Date:
Procurement Manager Signature:
Date:
If approved by Town Council: Resolution Number:
Revised 1/13/2021

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