Notification & Alert System

LAKEWOOD BOARD OF EDUCATION
LAKEWOOD, NEW JERSEY 08701
GOODS AND SERVICES
Bid Specifications & General Requirements
NOTIFICATION AND ALERT SYSTEM
Bid No. 02-2627
Thursday, May 14, 2026
Bid Opening Date
11:00 a.m.
Bid Opening Time
MR. KEVIN CAMPBELL
School Business Administrator/Board Secretary

BID 02-2627 Notification & Alert
LAKEWOOD BOARD OF EDUCATION
LAKEWOOD, NEW JERSEY 08701
REQUEST FOR BIDS
Bid Advertisement
The LAKEWOOD Board of Education hereby advertises for competitive bid pricing in accordance
with N.J.S.A. 18A:18A-21(a) (b).
BID NO. 02-2627 NOTIFICATION AND ALERT SYSTEM
All necessary bid specifications and bid forms may be secured upon written request to:
Mr. Kevin Campbell
School Business Administrator/Board Secretary
LAKEWOOD Board of Education
200 Ramsey Ave
LAKEWOOD, New Jersey 08701
Email:dpiasentini@lakewoodpiners.org
Bids must be submitted in a sealed envelope and delivered to the Office of the School Business
Administrator/Board Secretary of LAKEWOOD Board of Education on or before the date and
time indicated below.
The envelope is to bear the following information:
Title: NOTIFICATION AND ALERT SYSTEM
Bid Number 02-2627
Name and Address of the Bidder
Bid Opening Date Thursday, May 14, 2026
Bid Opening Time: 11:00 a.m.
The bid envelope must be addressed to
LAKEWOOD BOARD OF EDUCATION
Attn: School Business Administrator/Board Secretary
200 Ramsey Ave
LAKEWOOD, New Jersey 08701
Location of Bid Opening
LAKEWOOD BOARD OF EDUCATION
200 Ramsey Ave
LAKEWOOD, New Jersey 08701
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BID 02-2627 Notification & Alert
The bid opening process will begin on the advertised date and time at the LAKEWOOD Board of
Education, 200 Ramsey Ave, LAKEWOOD, New Jersey 08701. Bids may also be submitted to the
School Business Administrator/Board Secretary or their designee at the bid opening meeting
prior to the advertised date and time. The School Business Administrator/Board Secretary shall
publicly receive and open all bids on the advertised date and time.
No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-
21(b)).
The Board of Education does not accept electronic (e-mail) submissions of bids at this time.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.
17:27 et seq.
Statement of Ownership Requirement: Pursuant to N.J.S.A. 52:25-24.2, Bidders shall submit a
statement setting forth the names and addresses of all persons and entities that own ten
percent or more of its stock or interest of any type at all levels of ownership.
A Non-Collusion Affidavit and a Contractor Questionnaire/Certification should also be
submitted with the bid.
The bid package will also include other documents that must be completed and returned with
the bid. Failure to comply with the Instructions to Bidders and to complete and submit all
required forms may result in the bid being rejected.
The Board of Education reserves the right to reject any non-responsive bids or all bids, pursuant
to N.J.S.A. 18A:18A-22, and to waive minor informalities or non-material exceptions.
Effective after March 1, 2026, the complete text of each legal notice for the Lakewood Board of
Education may be obtained or viewed by the public on the official internet website
https://www.lakewoodpiners.org/legalnotices
In addition, the hyperlink https://www.nj.gov/state/statewide-legal-notices-list.shtml has been
provided by the Secretary of State to the legal notice webpage of each public entity in the State
of New Jersey. The aforementioned is in accordance with P.L. 2025, c.72
Mr. Kevin Campbell
School Business Administrator/Board Secretary
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BID 02-2627 Notification & Alert
LAKEWOOD BOARD OF EDUCATION
ETHICS IN PURCHASING
STATEMENT TO BIDDERS AND VENDORS
BOARD OF EDUCATION RESPONSIBILITY
Recommendation of Purchases
The Board of Education desires to have all Board employees and officials practice exemplary
ethical behavior in the procurement of goods, materials, supplies, and services.
School officials and employees who recommend purchases shall not extend any favoritism to
any vendor. Each recommended purchase should be based upon the quality of the items,
service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1
et seq.
Solicitation/Receipt of Gifts - Prohibited
School officials and employees are prohibited from soliciting and receiving funds, gifts,
materials, goods, services, favors, and any other items of value from vendors doing business
with the Board of Education or anyone proposing to do business with the Board.
VENDOR RESPONSIBILITY
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the Board of Education shall
neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation,
nor offer any gift, gratuity, or other things of value of any kind to any official or employee of the
Board or any member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence any official or employee of
the Board in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.
VENDOR CERTIFICATION
Vendors or potential vendors will be asked to certify that no official or employee of the Board
of Education or immediate family members are directly or indirectly interested in this request
or have any interest in any portions of profits thereof. The vendor participating in this request
must be an independent vendor and not an official or employee of the Board of Education.
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BID 02-2627 Notification & Alert
LAKEWOOD BOARD OF EDUCATION
ADVISORY INFORMATION FOR BIDDERS
PROMPTNESS OF BID SUBMITTAL
The bidder must submit their bid in a sealed envelope to the Office of the School Business
Administrator/Board Secretary on or before the advertised bid date and time. The advertised
bid date and time for this bid is on Thursday, May 14, 2026 @ 11:00 a.m. No bids shall be
received after the time designated in the bid advertisement. No extensions or exceptions will
be made. The Business Office is open Monday through Friday from 8:00 am - 4:00 pm,
according to the school calendar, and 8:00 am - 3:00 pm during the summer. Access to the
Business Office may be delayed because of security clearance. Bidders may also submit bids to
the School Business Administrator/Board Secretary at the bid opening meeting held in the
Board of Education Meeting Room on the advertised bid opening date and time. Once again,
bids will not be received after the time designated in the advertisement.
PARKING
Parking is at a premium near the Board of Education Administration Building. Allow enough
time to locate a space.
Heavy traffic hours by the Board Offices on school days are from 7:00 a.m. to 8:30 a.m. and
between 1:30 p.m. and 2:00 p.m. Be aware of parking signs as you may receive a parking ticket
or have your vehicle towed.
MAIL
Mail is brought to the Board Offices in mailbags at approximately 10:00 a.m. each day. It is then
sorted within the district system by departments. The Business Office routinely receives its mail
at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the
warehouse at the Board Office. The warehouse clerk then calls the various departments with a
request to pick up their items. There may be some delay in getting bids to the Business Office.
HAND DELIVER BIDS - SUGGESTED PRACTICE
Considering the aforementioned in mind, the Board suggests that bidders arrange to hand-
deliver their bid to the Office of the School Business Administrator before the advertised date
and time. Please understand that bids arriving after the advertised bid date and time for any
reason cannot be accepted, opened, or considered.
LAKEWOOD BOARD OF EDUCATION
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BID 02-2627 Notification & Alert
DOCUMENTS TO BE SUBMITTED WITH THE BID
GOODS AND SERVICES
Bidders and vendors are reminded that various documents are to be submitted with the bid
package. The Board provides a list of the documents to be submitted.
Acknowledgment of Addenda Issued
Affirmative Action Certificate of Employee Information Report
Assurance of Compliance Statement
Bid Guarantee (Only if Required)
Bid Proposal Form--Signed
Certificate or Consent of Surety (Only if Required)
Chapter 271 Political Contribution Disclosure Form
Contractor/Vendor Questionnaire and Certification
Non-Collusion Affidavit
Statement of Ownership
Failure to submit the required documents will result in the bid being rejected for non-
responsiveness pursuant to N.J.S.A. 18A:18A-2(y).
The Board requests that the documents specified below be submitted with the bid package.
However, they MUST be submitted prior to award, except the Affirmative Action Certificate of
Employee Information Report, which must be submitted prior to the contract's execution
following the Notice of Award.
Business Registration Certificate
Iran; Disclosure of Investment Activities
Russia or Belarus; Certification Prohibited Activities
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BID 02-2627 Notification & Alert
LAKEWOOD BOARD OF EDUCATION
REMINDER!
As a courtesy, the Office of the School Business Administrator/Board Secretary has prepared
this reminder checklist for items pertaining to this bid. The checklist is not considered to be all-
inclusive. Bidders are to read and become familiar with all instructions outlined in the bid
package.
Item Yes No
Have you verified your pricing to ensure accuracy?
Have you answered questions fully and accurately?
Have you signed all your documents (blue ink)? Facsimile, rubber-stamped, electronic, or
digital signatures are not acceptable.
Have you prepared all of the documents for submission?
Did you make a copy of the bid package for your records?
Did you submit a Bid Guarantee when required? REQUIRED NOT REQUIRED
Did you submit a Consent of Surety when required? REQUIRED NOT REQUIRED
Did you correctly address the envelope and seal it properly?
Have you allowed ample time for the bid to reach the Board of Education?
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BID 02-2627 Notification & Alert
LAKEWOOD BOARD OF EDUCATION
GENERAL
SPECIFICATIONS
Mr. Kevin Campbell
School Business Administrator/Board Secretary
LAKEWOOD BOARD OF EDUCATION
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BID 02-2627 Notification & Alert
NOTIFICATION AND ALERT SYSTEM
INSTRUCTIONS TO BIDDERS
BIDS ARE TO BE SUBMITTED TO:
Mr. Kevin Campbell
School Business Administrator/Board Secretary
LAKEWOOD Board of Education
200 Ramsey Ave
LAKEWOOD, New Jersey 08701
BY: 11:00 a.m. PREVAILING TIME ON: Thursday, May 14, 2026
Bids may be submitted by mail, delivery service, or in person. They must be submitted in a
sealed envelope, which will be unsealed, and their contents will be announced at the bid
opening meeting.
Bids must be submitted in a sealed envelope or package clearly marked with the Title of the Bid
on the front.
Envelope Label Information
District LAKEWOOD Board of Education
Bid Number 02-2627
Bid NOTIFICATION AND ALERT SYSTEM
Bid Date Thursday, May 14, 2026
Bid Opening Time 11:00 a.m.
Bidder Name of Business Entity
Address
City, State Zip
Failure to properly label the bid envelope may lead to the rejection of the bid.
BID OPENING MEETING
All bids will be publicly received and unsealed by the School Business Administrator/Board
Secretary in the Board of Education, 200 Ramsey Ave, LAKEWOOD, New Jersey 08701, and read
beginning at 11:00 a.m. on Thursday, May 14, 2026. Bidders and/or their authorized agents are
invited to be present at the bid opening. Each bidder is responsible for ensuring that their bid is
complete and presented to the School Business Administrator before the advertised bid date
and time. No bids shall be received or accepted by the Board of Education after the advertised
bid date and time. (N.J.S.A. 18A:18A:21(b))
BIDDER OR VENDOR
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BID 02-2627 Notification & Alert
Pursuant to N.J.S.A. 18A:18A-2 (t), the term bidder or vendor will be used as the business entity
that submits a bid in response to the bid advertisement.
1. AFFIRMATIVE ACTION REQUIREMENTS
Each successful bidder shall submit to the Board of Education, after notification of award, but
prior to execution of a goods and services contract, one of the following three (3) documents:
* Letter of Federal Affirmative Action Plan Approval indicating that the vendor is under an
existing federally approved or sanctioned affirmative action program;
* Certificate of Employee Information Report approval issued in accordance with
N.J.A.C.17:27-4 or
* The successful bidder shall complete an Employee Information Report, Form AA-302,
and submit it to the Division of Purchase and Property Contract Compliance and Audit
Unit with a check or money order for $150.00 made payable to the Treasurer, State of
NJ and forward a copy of the form and check/money order to the Board. Upon
submission and review by the Division, the Report shall constitute evidence of
compliance with the regulations.
Please note: The bidder is requested to submit a completed and signed Affirmative Action
Questionnaire. However, the Board will accept Affirmative Action Evidence in the form of a
current Certificate of Employee Information Report submitted with the bid in place of the
questionnaire.
If awarded a contract, your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the
Mandatory Equal Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report

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