Notice to Respondents: RFP WCSD Nutrition 2026 Elementary Service Units

Waukee Nutrition Services Request for Proposal
Elementary Service units
Waukee Nutrition Services Department is seeking quotes for elementary service units as specified or
equivalent. Terms, conditions and specifications are listed below.
Bid terms & conditions:
1. Specification sheets are attached. All items must be itemized based on specifications on the bid
document.
a. Please organize pricing per building and include a total overall price.
b. Note that sneeze guards are coming from a separate Vendor and must be purchased and
supplied to Randell for installation from the awarded Vendor.
c. Warranty- Randell has offered a 3 year parts/labor and 5 year warranty on all pieces of
equipment. The extended warranties are at no additional charge. Please contact Denny
Berryhill,VP of Sales at Electrolux for additional information.
2. All items will be delivered to the site, uncrated and put in place by the awarded bidder.
3. Include with bid proposal:
a. Company price quote
b. Attachment A: Suspension & Debarment Certification
c. Attachment B: Assurance of Civil Rights Compliance
d. Attachment C: Assurance of Non-Collusion
e. Attachment D: Certification Regarding Lobbying
4. Evaluation criteria
a. The bid will be awarded based on all or nothing/bottom line bid.
b. Vendor must be able to meet the delivery requirements
5. Invoices requirements:
a. Each piece should be itemized on the invoice
b. Total per building plus overall total bid.
c. Provided via email upon delivery of products (or just before) so quantities can be verified.
6. Delivery
a. The awarded vendor must be able to deliver, uncrate, inspect equipment and put it in
place.
b. Delivery cannot be before 7/1/25.
c. There will be NO removal of old equipment
d. Delivery must be scheduled at least 1 week in advance.
7. Bid release date: Monday, May 18, 2026
8. Bids due Wednesday, June 3, 2026 @ 9 am
9. Bids must be emailed to Amy A'Hearn (aahearn@waukeeschools.org)
10. No formal bid opening will take place.
11. Intent to award will be released by Friday, June 5, 2026 with final approval at Waukee CSD Board
meeting on Monday, June 8, 2026.
12. All bidders will be notified of the final award no later than Wednesday, June 10, 2026.
13. Direct all questions concerning the bid to Amy A'Hearn, Director Nutrition Services,
515-987-2719, aahearn@waukeeschools.org

IFB Clarification process
The SFA reserves the right to contact a vendor for the purpose of clarifying price/package
information to ensure mutual understanding. The SFA will not consider information if the
information materially changes the IFB the Vendor submitted to the SFA. Failure to comply with
requests for additional information may result in rejection of the IFB as non-responsive.
Vendor Disqualification
Issuance of this IFB in no way constitutes a commitment by the SFA to award any contract or
agreement. The SFA reserves the right to accept or reject any part of any IFB and to accept or
reject any and all IFBs without penalty. This IFB is designed to provide the vendor with the
information necessary to prepare a competitive bid. It is not intended to be comprehensive and
each vendor is responsible for determining the factors necessary for submission of a
comprehensive bid. An IFB may be rejected for various reasons, including but not limited to any
of the following reasons:
The vendor fails to deliver the bid by the due date and time.
The vendor fails to comply with requests for additional information for clarification
purposes, or for request for documents and references within the time specified.
The vendor presents information requested by this IFB in a format that is inconsistent with
the instructions of this IFB.
The vendor response limits the rights of the SFA.
The vendor response materially changes the service requirements.
The vendor states a service requirement cannot be met.
The vendor fails to include information necessary to substantiate that it will be able to
meet a product or service requirement. A response of "will comply" or merely repeating
the requirement is not sufficient. Responses must indicate present capability;
representations that future developments will satisfy the requirement are not sufficient.
The vendor rejects in whole or in part the Terms and Conditions of this IFB.
Modifications, additions or changes to the Terms and Conditions of this IFB.
The vendor submits bid with missing or inaccurate pricing information may be ineligible for
evaluation and selection for an awarded contract.
Erasure or the use of typewriter correction fluid on the IFB is not acceptable. Prior to
submission of the IFB, errors may be crossed out, corrections entered and initialed by the
vendor authorized contact.
The vendor initiates unauthorized contact regarding the IFB with the SFA or
employees/agents of the SFA.
The vendor fails to include any signature, certification, authorization, stipulation,
disclosure, guarantee or other item requested in this IFB.
The vendor fails to disclose any matters that might be conflict of interest, real or apparent
shall constitute a material breach of the contract.
Regulations
All vendors submitting a IFB, agree to comply with all required contract provisions identified in
program regulations for programs operated (7 CFR Parts 210, 215, 220, 225, 226, as applicable),
USDA Foods (7 CFR Part 250), and Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (2 CFR Part 200), respectively.
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Business Ethics
The vendor must have a satisfactory record of performances, and must not have been notified
by any local, state, or federal agency with competent jurisdiction that vendor's standing in any
matters whatsoever would preclude it from participating in a contract. The vendor shall provide
information on any litigation, arbitration, mediation, administrative proceeding, investigation, or
like matter, related to their business activities in which they are currently a party to or in which
they were a party within last four (4) years.
The vendor shall comply with any reasonable requests for information.
The vendor shall not include, without prior approval; the SFA's name in a published list of
customers.
The vendor agrees not to publish or cite in any form any comments or quotes from the SFA
without prior approval.
The vendor agrees not to refer to the contract award in commercial advertising in such manner
as to state or imply that the vendor products or services provided are in any way endorsed or
preferred by the SFA.
The vendor must note any and or matters that might constitute a conflict of interest, real or
apparent.
Equal Employment Opportunity
The vendor shall comply with the Executive Order 11246, "Equal Employment Opportunity", as
amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal
Employment Opportunity," and implementing regulations at 41 CFR part 60," Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
To comply, the vendor will:
i. Provide equal opportunity to all qualified persons, to prohibit discrimination in
employment on the basis of race, color, religion, sex or national origin.
ii. Will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin.
iii. That the applicants are employed and treated fairly during employment, which shall
include, but is not limited to the following: upgrading, demotion, or transfer; recruitment,
layoff or termination, rates of pay or other forms of compensation; and selection for
training.
By submitting a response, the vendor has agreed to affirmatively cooperate in the
implementation of the policy and provisions of Executive Order 11246, Executive Order 11375,
and 40 CFR part 60.
Targeted Small Business Certification
Vendors owned, operated, and managed by women, minority persons, and individuals with
disabilities or service-connected disabled veterans are encouraged to respond to the solicitation.
Please attach a copy of the Targeted Small Business (TSB) certification issued by the Iowa
Department of Economic Development. If the business is not TSB-certified in Iowa, then business
must provide documentation to meet the following minimum requirements:
Be located in the State of Iowa;
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Be operated for a profit;
Have a gross income of less than $4.0 million computed as an average of the preceding
three fiscal years, and
Be owned, operated, and actively managed by a female, a minority person, and a person
with disability or a service-connected disabled veteran.
Clean Air Act (42 U.S.C 7401-7671q) and the Federal Water Pollution Control Act (33 U.S.C
1251-1387)
The vendor is required to comply with all applicable standards, orders, or regulations issued
pursuant to the Clean Air Act 42 U.S.C. 7401-7671q and the Federal Water Pollution Control Act
as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding
agency and the Regional Office of the Environmental Protection Agency (EPA).
Energy Policy and Conservation Act (42 U.S.C. 6201)
The vendor agrees to comply with all mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with the
Energy Policy and Conservation Act.
Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)
The vendor agrees to comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of
Labor Regulations (29 CFR Part 5).
Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation,
all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include
a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance
with the statute, contractors must be required to pay wages to laborers and mechanics at a rate
not less than the prevailing wages specified in a wage determination made by the Secretary of
Labor. In addition, contractors must be required to pay wages not less than once a week. The
non-Federal entity must place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation. The decision to award a contract or subcontract must be
conditioned upon the acceptance of the wage determination. The non-Federal entity must report
all suspected or reported violations to the Federal awarding agency. The contracts must also
include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or subrecipient must be
prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise
entitled. The non-Federal entity must report all suspected or reported violations to the Federal
awarding agency.
Insurance
The vendor awarded the contract shall maintain all necessary and proper insurance for the
duration of the work to be performed including Comprehensive General Liability Insurance,
Property Damage Insurance, Workers' Compensation Insurance, Employer's Liability Insurance,
and Automobile Liability Insurance. Should any required insurance be cancelled before the
expiration date, the issuing company will mail 30-days written notice to the SFA. The awarded
vendor shall meet the statutory requirements of the State of Iowa for workers' compensation
coverage and employer's liability insurance.
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Rebates
Any and all product rebates will be passed on to the purchaser in the form of a check. No credit
or coupons back to Vendor will be accepted.
Conflict of Interest Clause
The vendor will maintain a written code of standards of conduct governing the performance of
their employees engaged in the administration of contracts. No employee, officer, or agent of
the vendor shall participate in the administration of a contract supported by Federal funds if a
conflict of interest, real or apparent, would be involved. Such a conflict would arise when:
1. The employee, officer, or agent,
2. Any member of his/her immediate family,
3. His or her partner, or
4. An organization which employs, or is about to employ, any of the above has a financial
or other tangible personal interests that conflict with the ethics and standards of
business conduct of the vendor.
Confidentiality of bid
In submitting a bid, the vendor agrees not to disclose or otherwise reveal the contents of its IFB
to any source outside of the SFA contact, government or private, until after the public opening
of the bid. All vendors who submit an IFB are advised that they are not to have any
communications with the SFA prior to the public opening of bids and intent of award is
announced, unless the SFA Issuing Officer contacts the vendor for the purpose of seeking
clarification. Only those communications with the SFA as authorized by this IFB are permitted.
Protest Procedures
Per IAC Chapter 11.117.20 (8A) any vendor that filed a timely bid or proposal and that is
aggrieved by an award may appeal the decision by filing a written notice of appeal within five
(5) calendar days of the date of award, exclusive of Saturdays, Sundays, and legal state
holidays. Protests must be in writing and provide specific reasons with supporting
documentation for the protest.
Vendors whose IFB has been filed in accordance with the requirements of this IFB may appeal
the decision by filing a written notice of appeal to:
Sarah Enfield, Chief Financial Officer
560 SE University Ave, Waukee, IA 50263
The appeal must clearly and fully identify all issues being contested by referencing the page(s),
section(s), line number(s) and/or the Notice of Intent to Award. A notice of appeal may not delay
the negotiations with the apparent successful vendor.
Indemnification
Awarded vendor shall indemnify participating SFA from and against any and all claims,
demands lawsuits, liabilities, judgments, and expenses (including attorney fees and other costs
of litigation) arising out of or relating to injuries, disease, or death of persons or damages to or
loss of property resulting from or in connection with the negligent performance of this contract
by the vendor, its agents, employees, or one for whom the vendor is responsible. The vendor
liability shall not be limited by any provisions or limits of insurance set forth in this contract. The
obligations, indemnities, and liabilities are assumed by the vendor under this paragraph shall
not extend to any liability caused by negligence of the participating SFA or its employees.
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Force Majeure
Except for payments of sums due, neither party shall be liable to the other nor deemed in
default under this contract if and to the extent that such party's performance of this contract is
prevented by reason of Force Majeure. Force Majeure includes acts of God; fire; flood; or other
similar occurrences beyond the control of the Contract or participating SFA.
Record Keeping Requirements
By responding to this IFB, the vendor awarded the contract understands that the participating
SFA, the U.S. Department of Agriculture, the Bureau, the Comptroller General of the United
States, or any of their duly authorized representatives, shall have access to any books,
documents, papers, and records of the vendor which are directly pertinent to this contract, for
the purpose of audits, examinations, excerpts, and transcriptions.
Additionally, the vendor(s) awarded the contract must provide all documents necessary for an
independent auditor to conduct the participating SFA's single audit.
The vendor awarded the contract must retain all pertinent records identified by source, type,
and category for a minimum of three (3) years after the participating SFA makes final payments.
In the event of any unresolved audit findings, the records shall be retained beyond the three (3)
year period for as long as required for resolution of the issues raised by the audit.
USDA Non-Discrimination Statement - In accordance with Federal civil rights law and U.S.
Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies,
offices, and employees, and institutions participating in or administering USDA programs are
prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal
or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information
(e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency
(State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have
speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.
Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination
Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html,
and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the
information requested in the form. To request a copy of the complaint form, call (866) 632-9992.
Submit your completed form or letter to USDA by:
mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
fax: (202) 690-7442; or
email: program.intake@usda.gov.
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This institution is an equal opportunity provider.
Iowa Non-Discrimination Statement - It is the policy of this CNP provider not to discriminate on
the basis of race, creed, color, sex, sexual orientation, gender identity, national origin, disability,
age, or religion in its programs, activities, or employment practices as required by the Iowa Code
section 216.6, 216.7, and 216.9. If you have questions or grievances related to compliance with
this policy by this CNP Provider, please contact the Iowa Civil Rights Commission, Grimes State
Office building, 400 E. 14th St. Des Moines, IA 50319-1004; phone number 515-281-4121,
800-457-4416; website: https://icrc.iowa.gov
Attachment A.
Suspension and Debarment Certification
_______________________________________________________________________
U.S. DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, Ineligibility and Other
Voluntary Exclusion - Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part
3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989
Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture
agency with which this transaction originated.
(BEFORE COMPLETING CERTIFICATION, READ ATTACHED INSTRUCTIONS)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
Organization Name PR/Award Number or Project Name
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Name(s) and Title(s) of Authorized Representative(s)
Signature(s) Date
Form AD-1047 (1/92)
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Instructions for Certification
1. 1. By signing and submitting this form, the prospective lower tier participant is providing the certification
set out on the form in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
the transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to whom this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tiered covered
transaction", "participant", "person", "primary covered transaction", "principal", "proposal", and
"voluntarily excluded" as used in this clause, have the meanings set out in the definitions and coverage
sections of rules implementing Executive Order 12549. You may contact the person to which this
proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tiered covered transaction with a
person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction
originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion--Lower Tier Covered Transactions", without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from
the covered transaction, unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its principals. Each participant may,
but is not required to, check the Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
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Attachment B.
Assurance of Civil Rights Compliance
________________________________________________________________________________________
The Vendor hereby agrees that they will comply with:
i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.);
ii. Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.);
iii. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794);
iv. Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.);
v. Title II and Title III of the Americans with Disabilities Act (ADA) of 1990 as amended by the ADA
Amendment Act of 2008 (42 U.S.C. 12131-12189);
vi. Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency."
(August 11, 2000);
vii. All provisions required by the implementing regulations of the Department of Agriculture (USDA) (7
CFR Part 15 et seq.);
viii. Department of Justice Enforcement Guidelines (28 CFR Parts 35, 42 and 50.3);
ix. Food and Nutrition Service (FNS) directives and guidelines to the effect that, no person shall, on the
grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be
denied the benefits of, or otherwise be subject to discrimination under any program or activity for which
the Program applicant receives Federal financial assistance from USDA; and hereby gives assurance
that it will immediately take measures necessary to effectuate this Agreement.
x. The USDA non-discrimination statement that in accordance with Federal civil rights law and U.S.
Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices,
and employees, and institutions participating in or administering USDA programs are prohibited from
discriminating based on race, color, national origin, religion, sex, gender identity (including gender
expression), sexual orientation, disability, age, marital status, family/parental status, income derived
from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in
any program or activity conducted or funded by USDA (not all bases apply to all programs).
This assurance is given in consideration of and for the purpose of obtaining any and all Federal financial
assistance, grants, and loans of Federal funds, reimbursable expenditures, grant, or donation of Federal
property and interest in property, the detail of Federal personnel, the sale and lease of, and the permission to
use Federal property or interest in such property or the furnishing of services without consideration or at a
nominal consideration, or at a consideration that is reduced for the purpose of assisting the recipient, or in
recognition of the public interest to be served by such sale, lease, or furnishing of services to the recipient, or
any improvements made with Federal financial assistance extended to the Program applicant by USDA. This
includes any Federal agreement, arrangement, or purchase or rental of food service equipment or any other
financial assistance extended in reliance on the representations and agreements made in this assurance.
By accepting this assurance, the Vendor agrees to compile data, maintain records, and submit records and
reports as required, to permit effective enforcement of nondiscrimination laws and permit authorized USDA
personnel during hours of program operation to review and copy such records, books, and accounts, access
such facilities and interview such personnel as needed to ascertain compliance with the nondiscrimination
laws. If there are any violations of this assurance, the Department of Agriculture, FNS, shall have the right to
seek judicial enforcement of this assurance. This assurance is binding on the State agency, its successors,
transferees and assignees as long as it receives assistance or retains possession of any assistance from
USDA. The person or persons whose signatures appear below are authorized to sign this assurance on behalf
of the State agency.
____________________________________ __________________ ____________________
Signature of Vendor's Authorized Representative Title Date
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