Notice to Interested Solar Power Developers

Agency:	City of Peekskill
State:	New York
Type of Government:	State & Local
NAICS Category:	221114 - Solar Electric Power Generation
Posted Date:	Jan 25, 2024
Due Date:	Feb 20, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	Notice to Interested Solar Power Developers
Category:	2023 Bids / RFP's
Status:	Open

Description:

The promotion and increased use of renewable energy sources, like solar energy, is an essential part of both New York State’s and the City of Peekskill’s climate goals. Historically, solar energy development has followed the same models of ownership and management as fossil fuel energy; through this project Peekskill hopes to pursue another approach to solar development. The overarching goal in creating a Community Owned Solar Program for the City of Peekskill is to promote a more equitable and decentralized clean energy transition for the city, which both creates a source of revenue which Peekskill will dedicate to the benefit of disadvantaged residents of the city, and gives Peekskill access to a more resilient energy system.

Publication Date/Time:

12/20/2023 12:00 AM

Closing Date/Time:

2/20/2024 5:00 PM

Submittal Information:

credd@cityofpeekskill.com

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City of Peekskill, New York

NOTICE TO INTERESTED SOLAR POWER DEVELOPERS

Request for Proposals (RFP)

Requests Due by: 02/20/2024

Responses must be submitted in a sealed package to:

Office of the City Clerk

City of Peekskill

840 Main Street

Peekskill, NY 10566

credd@cityofpeekskill.com

For questions about this RFQ, please contact:

Matt Alexander

malexander@cityofpeekskill.com

Enclosures:

I. Introduction and Background

II. Proposal Requirements

III. Proposal Submission and Proposal Evaluation Process

I. Introduction and Background

1. Overview

The promotion and increased use of renewable energy sources, like solar energy, is an essential

part of both New York State’s and the City of Peekskill’s climate goals. Historically, solar energy

development has followed the same models of ownership and management as fossil fuel energy;

through this project Peekskill hopes to pursue another approach to solar development. The

overarching goal in creating a Community Owned Solar Program for the City of Peekskill is to

promote a more equitable and decentralized clean energy transition for the city, which both

creates a source of revenue which Peekskill will dedicate to the benefit of disadvantaged

residents of the city, and gives Peekskill access to a more resilient energy system.

The City’s interest in pursuing solar PV projects reflects the following prioritized goals:

● Make progress towards the City’s renewable energy goals

● Visibly show the City’s commitment to renewable energy through visible local projects

● Support local solar businesses, jobs, and workforce development

● Reduce the City’s impact on the climate by reducing our greenhouse gas emissions

● Provide regional health benefits through reduced regional air pollution

● Increase the resilience of the City’s energy systems

2. Project Details

The City is soliciting proposals from qualified solar providers to design, engineer, build, operate,

maintain, and decommission a turn-key installation of a solar PV project at the below listed site

addresses. The goal of this RFP is to identify a solar partner with the necessary experience to

ensure a fully-managed and well-executed process. The successful respondent will have

demonstrated experience designing, planning, scheduling, permitting, constructing,

interconnecting, and maintaining a solar PV system. Proposer is responsible for all permitting

and licenses, and should include the cost of all permitting in their proposal. Respondents should

be familiar with utility regulations, provide project financial analysis, and have established

on-site safety standards. The City reserves the right to modify the scope of the project at any

time.

Name

City Hall &

Associated Parking

Facilities (open air)

Youth Bureau and

Associated Parking

Facilities (open air)

Site Details

Address

840 Main Street

828 Main Street

Neighborhood Center,

Library, Police &

Court & Associated

Parking Facilities

(open air)

4 Nelson Avenue

Paramount Theater 1008 Brown Street

Veteran’s Memorial

Pool – Roof and/or

parking canopy

Kitchen Incubator

roof, parking canopy

and/or

ground-mounted

Peekskill Fire

Department roof

2 Depew Court

701 Washington Street

1141 Main Street

Size

Approx. 10,000sf - Proposer

should look at google earth to

determine exact size

Approx. 8,000sf- Proposer

should look at google earth to

determine exact size

Approx. 20,000sf- Proposer

should look at google earth to

determine exact size

Approx. 10,000sf- Proposer

should look at google earth to

determine exact size

Approx. 20,000sf- Proposer

should look at google Earth to

determine exact size

Approx. 16,000sf- Proposer

should look at Google Earth

to determine exact size

Approx. 12,000sf- Proposer

should look at Google Earth

to determine exact size

Desired Solar PV System Description: The City is seeking the above locations to be equipped

with solar PV systems. If a proposer finds that an above location is not a suitable host site for a

solar array, they should not include it in their proposal, and should provide a brief explanation as

to the reasons for this conclusion.

Project Financing: The City is seeking to finance the solar PV systems through a Power

Purchase Agreement OR Lease OR Community Solar model and requests the Proposer to submit

a financial analysis for the base bid and optional alternative bids. There should be separate price

proposals for each site, as well as an overall price proposal. The City has the right to go forward

with all, some, or none of the proposals..

System Ownership: The City requests that the solar PV systems be owned by the Proposer. The

City also requests either the option to purchase the system at the end of the contract term, renew

the contract post-contract, or have the system removed.

Operation and Maintenance (O&M): The selected Proposer will provide O&M services for

the contract life.

Monitoring: The City requests a turnkey monitoring system for system performance.

Contract Length and Post-Contract Options: The City is open to 15, 20, or 25 year contract

lengths, and requests the associated financial proposals for those lengths.

Option 1: Post-Contract Renewal

At the end of the contract term, the City requests the option to renew the contract for a specified

number of years determined at that time.

Option 2: System Removal

At the end of the contract term, the City requests the owner to remove and decommission the

system. The system owner bears the cost of removing the system and restoring the site to its prior

condition. At the conclusion of the removal, neither party has any further liability or obligation

to the other.

Option 3: City Ownership Option

At the end of the contract term, the City requests the option to purchase the system from the

system owner at [its fair market value (FMV) OR the Proposer specified price]. The FMV will

be determined by the parties themselves OR by an independent/third-party appraisal.

II. Proposal Requirements

All proposals must contain statements of descriptions of each of the following areas. Begin each

section and subsection on a separate page. Number the pages in each section consecutively. Each

page shall have the name of the respondent indicated clearly at the upper right corner of each

page. Proposal responses must be submitted in the format prescribed in this document. Each

statement will be reviewed to determine if it is complete before evaluation. Statements not

containing the information requested will not be considered. Statements will be evaluated per the

materials and substantiating evidence presented in the response.

1. Table of Contents

This section should indicate the section and page number of the information included.

2. Executive Summary

Include key provisions of the proposal, including understanding of the City’s goals, pricing,

respondent’s role on project, brief description of proposed system, financing, relevant experience

with local governments, and key timeline dates.

3. Price Proposal

Provide the following price proposals for a lease:

Upfront cost ($/W and overall $) OR monthly solar lease price

Net present year 1 and [year X] financial savings using the following assumptions:

[2%] City/County’s utility electricity price escalation rate

[4%] City/County’s discount rate

[15, 20, 25, AND/OR 30] year evaluation period

4. Technical Solution

Describe your technical approach to the design and construction of the solar project including:

● Technical Approach, Design, Equipment, Installation

● Guaranteed power capacity (kW-DC and kW-AC)

● Estimated annual electricity production (kWh-AC)

● Panel, inverter, racking specifications

● Equipment and workmanship warranties

● Attachments showing the physical layout of the proposed PV, inverter, and conduit

● PVSYST report (or other solar development software report) indicating production of the

proposed system

● Proposed monitoring system including, but not limited to, equipment requirements, data

output, and maintenance requirements

● Operations & maintenance plan offered for the project.

5. Production Guarantee

Describe your weather-adjusted production guarantee. At a minimum, this should be at least a

[2-year rolling, weather-adjusted, 90% guarantee of the P50] based on available solar resources

measured by the on-site weather monitoring device. Performance guarantee damages should be

paid on an annual basis and determined during contract negotiation.

6. Financing Plan

Provide a detailed description of how the Proposer will finance the project. Identify all financial

partners involved in the project and clearly show financing commitment from proposed equity

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Notice to Interested Solar Power Developers

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