Notice to Contractors - Parks Concrete Improvements 4b.pdf

REQUEST FOR BIDS
The City of Salina, Kansas is currently accepting sealed bids for the following project, at
the office of the City Clerk, City-County Building 300 West Ash, Room 206 Salina, Kansas, until
2:00 p.m. (Central), Thursday, May 21st, 2026, at which time the bids will be opened publicly
and read aloud.
PARKS CONCRETE IMPROVEMENTS PHASE 4B
PROJECT NO. 26015
The drawings, specifications and other contract documents are the property of the City of Salina,
Kansas, and are available for public inspection at the office of the Director of Parks and Recreation,
City-County Building 300 West Ash, Room 100, Salina, Kansas. Please contact Schwab Eaton at
785-404-3139 with any questions in regard to the project. Copies of the documents may be
purchased exclusively from Salina Blueprint, 209 S. Santa Fe, Salina, Kansas, (785) 827-6182,
https://salinablue.com/. The purchase price of the plans and specifications is non-refundable. The
successful bidder will be furnished three complete sets of plans and specifications. Additional sets
required will be furnished at the current cost.
The City of Salina, Kansas, reserves the right to reject any or all proposals and to waive
any irregularities therein.
THE CITY OF SALINA, KANSAS
/s/ Nikki Goding
CITY CLERK
Revised 3-22-16 WEN RB-1

KANSAS
DEPARTMENT OF PARKS AND RECREATION
P R O J E C T M A N U A L
PROJECT NO. 26015
PARKS CONCRETE IMPROVEMENTS PHASE 4b
APRIL-2026

KANSAS
PROJECT NO. 26015
CONSTRUCTION DESIGN PLANS
SALINA PARKS CONCRETE IMPROVEMENTS PHASE 4B
* * * *
Michael L. Hoppock, Mayor
* * * *
COMMISSIONERS
Trent W. Davis, M.D.
Jerry Ivey
Greg Lenkiewicz
Doug Rempp
Engineer's Seal
* * * *
Jacob Wood, City Manager
Nikki Goding, City Clerk
Jeff Hammond, Director of Parks and
Recreation
* * * *
APRIL - 2026

TABLE OF CONTENTS
REQUEST FOR BIDS ---------------------------------------------------------------------------------- RB-1
INSTRUCTIONS TO BIDDERS ----------------------------------------------------------------------- IB-1
BID FORM ------------------------------------------------------------------------------------------------- BF-1
CONTRACT ------------------------------------------------------------------------------------------------ C-1
PERFORMANCE BOND -------------------------------------------------------------------------------- PB-1
STATUTORY PAYMENT BOND --------------------------------------------------------------------- SB-1
NOTICE OF AWARD ---------------------------------------------------------------------------------- NA-1
NOTICE TO PROCEED -------------------------------------------------------------------------------- NP-1
CERTIFICATE OF SUBSTANTIAL COMPLETION ---------------------------------------------- SC-1
CERTIFICATE OF FINAL COMPLETION --------------------------------------------------------- FC-1
GENERAL CLAUSES
TABLE OF CONTENTS --------------------------------------------------------------------- GC-A
GENERAL CLAUSES ------------------------------------------------------------------------- GC-1
INSURANCE REQUIREMENTS ----------------------------------------------------------- GC-21
SPECIFICATIONS
101 - TRENCH AND BACKFILL ------------------------------------------------------------ 101-1
102 - EXCAVATION AND EMBANKMENT --------------------------------------------- 102-1
103 - CONCRETE SIDEWALKS------------------------------------------------------------- 103-1
104 -MOBILIZATION ------------------------------------------------------------------------- 104-1
105 - REINFORCING STEEL ----------------------------------------------------------------- 105-1
107 - REMOVAL OF EXISTING STRUCTURES ---------------------------------------- 107-1
120 - TRAFFIC CONTROL ------------------------------------------------------------------- 120-1
121 - CONTRACTOR CONSTRUCTION STAKING ------------------------------------ 121-1
Revised 1-2-15

TABLE OF CONTENTS
201a - AGGREGATE BASE ---------------------------------------------------------------- 201a-1
202 - CONCRETE ------------------------------------------------------------------------------- 202-1
204 - CONCRETE CURB AND GUTTER -------------------------------------------------- 204-1
205 - CONCRETE PAVEMENT -------------------------------------------------------------- 205-1
402 - FINISH GRADING AND SEEDING ------------------------------------------------- 402-1
RED STAMPED CONCRETE COLOR AND PATTERN SPECIFICATIONS
LIBERTY FLAGPOLE MANUFACTOR'S RECOMMENDATIONS
DRAWINGS
Revised 1-2-15

REQUEST FOR BIDS
The City of Salina, Kansas is currently accepting sealed bids for the following project, at
the office of the City Clerk, City-County Building 300 West Ash, Room 206 Salina, Kansas, until
2:00 p.m. (Central), Thursday, May 21st, 2026, at which time the bids will be opened publicly
and read aloud.
PARKS CONCRETE IMPROVEMENTS PHASE 4B
PROJECT NO. 26015
The drawings, specifications and other contract documents are the property of the City of Salina,
Kansas, and are available for public inspection at the office of the Director of Parks and Recreation,
City-County Building 300 West Ash, Room 100, Salina, Kansas. Please contact Schwab Eaton at
785-404-3139 with any questions in regard to the project. Copies of the documents may be
purchased exclusively from Salina Blueprint, 209 S. Santa Fe, Salina, Kansas, (785) 827-6182,
https://salinablue.com/. The purchase price of the plans and specifications is non-refundable. The
successful bidder will be furnished three complete sets of plans and specifications. Additional sets
required will be furnished at the current cost.
The City of Salina, Kansas, reserves the right to reject any or all proposals and to waive
any irregularities therein.
THE CITY OF SALINA, KANSAS
/s/ Nikki Goding
CITY CLERK
Revised 3-22-16 WEN RB-1

INSTRUCTIONS TO BIDDERS
1. Terms used in these Instructions to Bidders shall have the meanings assigned to
them in the General Clauses.
2. The Work to be done under this Contract is shown on the Drawings and described in
the technical Specifications.
3. Each Bidder shall be acquainted with all conditions pertaining to the proposed
Work, and shall personally examine the Site. Any prospective Bidder in doubt as to the meaning
of any part of the Contract Documents may submit a written request for an interpretation to the
project contact listed below. The person submitting such request shall be responsible for its
prompt delivery. Official interpretation, modification, or revision of the Contract Documents
will be made only by addendum duly issued and mailed or delivered to each party having a set of
Contract Documents. The project contact assumes no liability for any other explanations or
interpretations of the documents.
4. Bids shall be based on materials and equipment fully complying with the Drawings
and Specifications. The Contractor shall be responsible, under the Contract Price, for furnishing
and installing materials and equipment conforming to the stipulated requirements, even though
the Contractor's Bid identifies other kinds or types of materials and equipment.
5. No Bidder shall be interested in more than one Bid. Submission of more than one
Bid by any firm or individual under different names, or collusion among Bidders, shall be cause
for rejection of all such Bids without consideration.
6. The attached Bid form shall be filled out in full. Bids for less than all the Work will
not be considered, unless the Work is expressly divided into two or more parts, in which case
each part covered by the Bid shall be filled out in full. Extensions and totals submitted in the Bid
will be subject to audit and verification. Each Bid shall include the Bidder's name, exact post
office address, and the names and addresses of all persons and parties participating in the Bid.
Any person signing as an agent shall submit evidence of his or her authority determined
acceptable by the City.
7. The unit price for each of the items in the Bid of each Bidder shall include its
prorated share of overhead so that the sum of the products obtained by multiplying the quantity
shown for each item by the unit price bid represents the total Bid. Any Bid not conforming to
this requirement will be rejected.
8. The City reserves the right to reject any or all Bids, including without limitation the
right to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to
reject the Bid of any Bidder if the City believes that it would not be in the best interest of the
project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder
is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or
criteria established by the City. The City also reserves the right to waive all informalities not
involving price, time or changes in the Work and to negotiate Contract terms with the responsive
Bidder to whom the City makes an award. Discrepancies between the multiplication of units of
Revised 1-2-15 IB-1

INSTRUCTIONS TO BIDDERS
Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the
indicated sum of any column of figures and the correct sum thereof will be resolved in favor of
the correct sum. Discrepancies between words and figures will be resolved in favor of the
words.
9. The City is exempt from Kansas sales tax on materials and equipment to be
incorporated into the Work. Consequently, sales tax shall not be included in the Contract Price.
10. The City may make changes in the scope of the Work required to be performed by
the Contractor under the Contract by making additions thereto, or by omitting work therefrom,
without invalidating the Contract, and without relieving or releasing the Contractor from any of
the obligations under the Contract or any guarantee given pursuant to the Contract provisions,
and without affecting the validity of the guaranty bonds, and without relieving or releasing the
surety or sureties of the guaranty bonds. No limit will be fixed and no Change Order will be
required for such increased or decreased quantities nor shall any adjustment in unit prices be
allowed, provided the net monetary value of all such additive and subtractive change in
quantities of such items of Work shall not increase or decrease the original total Contract Price
by more than twenty-five percent (25%).
11. Each Bidder shall submit with its Bid a certified check, cashier's check on a solvent
bank, or an acceptable bidding bond, in the amount of five percent (5%) of the total bid amount
shown on the Bid. This security shall be made payable to the City and will serve as a guarantee
that the Bidder will file all bonds and securities required and enter into any Contract awarded to
Bidder in accordance with the terms of the Bid within ten (10) days after notice of award. If the
successful Bidder fails to execute and deliver the Contract and furnish the required bonds within
ten (10) days after the notice of award, the City may consider the Bidder to be in default, annul
the notice of award, and the bid security of that Bidder shall be forfeited as liquidated damages
and the money derived therefrom will be turned to the use of the City.
12. Bids shall be sealed, the outside of the envelope marked with the title of the
improvements, and addressed to the City. The City's name and address, and the time and place
for submission of Bids, are shown in the "Request for Bids." Bids received after the specified
time will be returned, unopened, to the Bidder. Bids submitted by facsimile will not be accepted.
13. All Bids will remain subject to acceptance for sixty (60) days after the day of the
Bid opening, but the City may, in its sole discretion, release any Bid security prior to that date.
14. Bidders are requested to be present at the opening of Bids. All Bids shall be made
and received with the express understanding that the Bidder accepts the terms and conditions set
forth in these instructions and the other Contract Documents.
15. Before award of the Contract, the successful Bidder will be required to satisfy the
City as to the Bidder's experience and competence to construct the Work, the Bidder's integrity
and reliability in carrying out the provisions of its performance bond, and the Bidder's resources
for the vigorous prosecution of the Work.
Revised 1-2-15 IB-2

INSTRUCTIONS TO BIDDERS
16. All Bids must be regular in every respect and no interlineations, excisions, additions,
deletions, alterations or special conditions shall be made on or included with the Bid form. If the
Work is divided into two or more parts, the Bidder shall not tie the bids for the various parts of
the Work together in any manner. Any Bid not conforming to these requirements will be
rejected.
17. No Bid will be accepted from any person or firm who is in arrears to the City of
Salina, Kansas upon debt of contract, who is in default as surety or otherwise upon any
obligation to the City, who has failed in previous contracts to comply with the requirements of
the specifications, or who has failed to fulfill any other terms or conditions of its other contracts
with the City.
18. Questions regarding these Instructions to Bidders or the other Contract Documents
shall be submitted in writing to the project contact no later than seven (7) days prior to the
opening of Bids. The project contact shall respond in writing, via facsimile, to all plan holders in
an expeditious manner, and no later than three (3) days prior to the opening of Bids.
All questions concerning this project during the bidding process shall be forwarded to the project
contact listed below.
Schwab-Eaton P.A.
Dan Stack, P.E.
631 E. Crawford
Salina, KS 67401
O : 785 539-4687
E : dstack@schwab-eaton.com
Revised 1-2-15 IB-3

BID FORM
TO THE BOARD OF COMMISSIONERS
CITY OF SALINA, KANSAS
Project Name: Parks Concrete Improvements Phase 4b
Project: No.: 26015
Commissioners:
1. Proposal to Enter into Contract. The undersigned Bidder proposes and agrees,
if this Bid is accepted, to enter into a Contract with the City to perform all Work as specified or
indicated in the proposed Contract Documents for the prices and within the times indicated in
this Bid and in accordance with the other terms and conditions of the proposed Contract
Documents.
2. Bidder's Acknowledgments. Bidder accepts all of the terms and conditions of
the Instructions to Bidders, including without limitation those dealing with the disposition of Bid
security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for
such longer period of time that Bidder may agree to in writing upon request by the City. Bidder
will sign and deliver the required number of counterparts of the Contract with the bonds and
other required documents, within 10 days after the date of the City's notification of award.
3. Bidder's Representations. In submitting this Bid, Bidder represents that:
a. Bidder has carefully reviewed the proposed Contract Documents and the
following addenda, receipt of which is hereby acknowledged:
1.
2.
3.
Bidder understands and agrees that in signing this Bid, Bidder waives all right to
plead any misunderstanding regarding the Contract Documents or the above-
referenced addenda.
b. Bidder has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance
of the Work.
Revised 1-2-15 BF-1