Request for Bid
WCSD-26-009 Special Services Vehicle
1. Request for Bid
The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide a
Special Services Vehicle, a Chevrolet Tahoe that comes outfitted with the proper electrical
equipment and connections
1.1 Bid Response
Please include the following in the Bid Response:
1.1 .1 Complete Attachment A - RFB WSCD-26-009 for Special Services Vehicle Pricing
Form.
1.1.2 Complete Attachment B - Bid Certification Sheet.
1.1 .3 Complete Attachment C - Conflict of Interest Form
1.1 .4 Complete Attachment D - Sex Offender Acknowledgement Form
1.1 .5 All Warranty Information.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District’s legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not achieve an
acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with
other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate
relevant issues and take appropriate follow-up action.
The awarded contract shall be a Purchase Order.
3. Notice to Suppliers
3.1 RFB Schedule
● Event Open: 08/07/2026 11:30 AM CST
● Question Submission Close: 08/11/2026 2:00 PM CST
● Event Close: 08/14/2026 2:00 PM CST
3.2. Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by August 11, 2026 2:00 PM CST. The Waukee CSD will
provide responses to those questions deemed appropriate
at:https://www.waukeeschools.org/district/departments/business-services/notice-to-bi
dders/. Answers will not be provided on an individual basis.
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Request for Bid WCSD-26-009 Special Services Vehicle
3.3. Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the
Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of any
digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.
3.5 Bid Submission:
Bids are due August 14, 2026 at 2:00 PM CST. Proposals shall be submitted electronically
via email to jjanssen@waukeeschools.org as outlined below, prior to the
proposal deadline. Bids should be signed by an authorized individual to bind the firm,
and shall be valid for at least sixty (60) days.
Please mark your email bids: "Request for Bid WCSD-26-009 Special Services Vehicle
”. The school district reserves the right to reject any and all bids and to accept the bid
deemed to be in the best interest of the school district in its sole and absolute
discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records unless the
Bidder properly requests that specific parts of the Bid be treated as confidential at the
time of submitting the Bid AND the information is confidential under Iowa or other
applicable law. Waukee CSD’s release of public records is governed by Iowa Code
Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before
submitting a Bid. Waukee CSD will copy and produce public records as required to
comply with Chapter 22 or other applicable laws.
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Request for Bid WCSD-26-009 Special Services Vehicle
4. Scope of Work
4.1 Vehicle Specifications
● 2026 Chevrolet Tahoe Special Service Vehicle
● Tahoe Special Service 4WD
● Summit White
● All Standard Features
4.2 Equipment and Accessories
4.2.1
Bidders shall supply new, unused and the latest production model equipped
with all standard equipment as advertised by the manufacturer, all equipment
required on the specific enclosure, and all safety equipment required by Federal
and State laws.
4.2.2 All equipment and accessories bid, whether standard or optional, shall be
installed by the factory prior to delivery.
4.3 Warranty
4.3.1
All equipment and accessories bid, whether standard or optional, shall have full
warranty coverage for the same period of time as the manufacturer’s new
vehicle factory authorized warranty for the vehicle in which the equipment and
accessories are being installed.
4.3.2
Full warranty coverage is defined as no charge for parts and labor for
warrantable repairs that are required as a result of defects due to material
and/or workmanship during the warranty period. All warranty certificates
and/or cards shall be supplied with each vehicle delivered.
4.3.3
The manufacturer’s regular new vehicle factory authorized warranty shall cover
not less than three (3) years/36,000 miles bumper to bumper. with no charge
parts and labor, starting from the date the vehicle is placed into service. If the
manufacturer's standard retail warranty exceeds this term, the standard
warranty shall apply.
4.3.4 The receiving agency will notify the dealer of the actual “In-service” date.
4.3.5
Normal wear items such as tires,belts, hoses, headlamps, light bulbs, brake
linings, brake disc/drums, etc., are excluded from warranty coverage. All other
items not subject to normal wear or gross operator neglect and abuse, such as
window, seat or wiper motors, chassis electrical switches (door, trunk lid), paint,
hinges, locks, etc., shall be covered. The use of gasoline in gasoline powered
vehicles shall not void warranty.
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Request for Bid WCSD-26-009 Special Services Vehicle
4.4 Pre-Delivery Service
4.4.1 Prior to delivery, each vehicle shall be completely serviced. The servicing
program shall include not less than the factories standard Per Delivery
Inspection (PDI).
4.4.2
Parts of this servicing program may be performed at the manufacturers
assembly plant if proper facilities are available there. Bidders shall perform
pre-delivery and final servicing checkup,including final body clean-up, in the
Bidders own shop or a facility approved by Waukee CSD.
4.4.3
Bidders shall provide a complete manufactures standard Pre-Delivery Inspection
(PDI) form shall accompany each vehicle upon delivery, certifying preparation
inspection, and road testing by the Bidders prior to actual delivery. This
pre-delivery checklist shall be signed by a representative of the organization
performing the service inspection.
4.5 Delivery
Vehicles are to be delivered by the Bidders to the designated delivery location after
receipt of the purchase order by the Bidders.
4.5.1 Delivery Location:
Waukee Community School District Operations
1000 6th St, Waukee, IA 50263
4.5.2
Required Delivery Documents
Invoice, completed Manufacturer's Certificate of Origin (MCO), and Application
for Title, and warranty documents are to accompany each unit delivered. Dealer
plates shall be used when making deliveries. A manufacturer's window sticker
(Monroney label) listing all factory installed equipment and options shall be
affixed to each vehicle at the time of its delivery.
4.5.3
Shipping Terms Freight on Board Delivery (FOB)
All prices provided shall be Freight on Board destination, freight prepaid by the
Bidders, to the delivery locations as specified in section 4.5.1. Responsibility and
liability for loss or damage for all orders shall remain with the Bidders until final
inspection and acceptance, when all responsibility shall pass to the ordering
organization, except the responsibility for latent defects, fraud, and the Bidders’s
warranty obligations.
4.6 Dealer Decals
Dealer decals or plaques are not to be affixed to the vehicles purchased by the Waukee
CSD. Waukee CSD will bill dealers for removal of dealer decals.
4.7 Vehicle Titling.
Please title the vehicles as listed below:
Waukee Community School District
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Request for Bid WCSD-26-009 Special Services Vehicle
This page summarizes the opportunity, including an overview and a preview of the attached documents.
