NOTICE TO BIDDERS FIRE AND EMS CONSULTANT - FEASIBILITY STUDY RFQ.pdf

Agency:	Collingswood borough
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Feb 19, 2026
Due Date:	Mar 12, 2026
Original Source:	Please Login to View Page
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The Collingswood Board of Commissioners is requesting qualifications for vendors to provide Consulting Services for the evaluation and preparation of a Feasibility Study regarding Fire and Emergency Medical Services (“EMS”) in the Borough of Collingswood, Camden County, New Jersey. All proposals must be received prior to 10:00am on Thursday, March 12, 2026. The Borough will not be responsible for late submissions and no proposals will be accepted after the time stipulated on this notice.

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NOTICE TO BIDDERS

REQUEST FOR QUALIFICATIONS

FIRE AND EMS CONSULTANT - FEASIBILITY STUDY

The Collingswood Board of Commissioners is requesting qualifications for vendors to provide

Consulting Services for the evaluation and preparation of a Feasibility Study regarding Fire and

Emergency Medical Services (“EMS”) in the Borough of Collingswood, Camden County, New

Jersey. All proposals must be received prior to 10:00am on Thursday, March 12, 2026. The

Borough will not be responsible for late submissions and no proposals will be accepted after the

time stipulated on this notice.

The Request for Qualification (RFQ) package for this service is available by contacting the

Collingswood Municipal Clerk at Borough Hall, 678 Haddon Avenue, Collingswood, NJ 08108

during regular business hours Monday through Thursday (8:30 am to 4:30 pm). It is also posted

on the Borough’s website under “Bids, Requests for Qualifications (RFQs) and Requests for

Proposals (RFPs).”

The Borough has structured this procurement as a fair and open process pursuant to N.J.S.A.

40A:11-4.1(b)(4)(m) to assure that all Respondents are provided an opportunity to submit

Proposals and be considered for selection based on the evaluation criteria set forth in the RFQ.

Proposals will be received via hard copies submitted to the Municipal Clerk at Borough Hall, with

an address of 678 Haddon Ave, Collingswood, NJ 08108. One original and one copy of the

proposal must be enclosed in a sealed envelope bearing the name and address of the vendor on the

outside. Sealed proposals must also prominently display the project name “FIRE AND EMS

CONSULTANT - FEASABILITY STUDY” on the front of the envelope. Proposals must be

received by the Borough no later than 10:00am on Thursday, March 12, 2026.

In addition to full compliance with N.J.S.A. 19:44A-20.4 et. seq. (“Pay To Play”), individuals or

firms awarded contracts under these procedures will be required to comply with requirements of

the Law Against Discrimination, P.L. 1975, Ch. 127, N.J.S.A. 10:5-31, et seq., the Affirmative

Action Rules, N.J.A.C. 17:27-1.1, et seq, the Americans with Disabilities Act of 1990, 42 USC

§2101, et seq.

Any notices or inquiries concerning this RFQ should be directed in writing to the Borough’s

Municipal Clerk, Holly Mannel at hmannel@collingswood.com.

All documents/information submitted in response to this solicitation shall be available to the

general public as required by the New Jersey Open Public Records Act N.J.S.A. 47:1A-1 et seq.

The Borough reserves the right to accept or reject any or all proposals, to waive technical defects,

and make the award to the bidder most competent to serve the Borough’s requirements. The

Borough further reserves the right to make such investigations as it deems necessary as to the

qualifications of any and all respondents submitting proposals. In the event that all proposals are

rejected, the Borough reserves the right to re-solicit proposals.

OVERVIEW

PURPOSE

The Borough of Collingswood (“Borough”) hereby solicits Request for Qualifications (RFQ) from

experienced and qualified consulting firms or individuals (“Consultant”) to provide professional

consulting services for the evaluation, analysis, and preparation of a comprehensive feasibility

study regarding the Borough’s Emergency Medical Services (“EMS”) and Fire Services.

The Borough seeks to engage a Consultant with demonstrated expertise in fire and emergency

medical services operations, municipal Fire and EMS systems, and public safety consulting to

conduct a thorough and independent review of the Borough’s existing Fire and EMS program and

provide recommendations regarding the most effective, efficient, and financially sustainable

method for the Borough to deliver Fire and EMS services to Borough residents.

The purpose of this RFQ is to engage a qualified Consultant to conduct a comprehensive and

independent review of the Borough’s Fire and EMS operations, and to provide professional

recommendations to ensure the Borough provides the highest quality Fire and EMS services while

maintaining fiscal responsibility and aligning within municipal budget constraints.

SUBMISSION REQUIREMENTS

Consultants shall submit a Statement of Qualifications that includes a description of the firm or

individual, relevant qualifications and experience, resumes of personnel who will perform the

services, a description of the approach to conducting the feasibility study, and references from

municipal or governmental clients for whom similar services have been provided. Consultants

shall include a cost proposal and an estimated timeline they will need to complete the report.

EVALUATION

Submissions will be evaluated based upon the following criteria:

x Demonstrated experience in conducting Fire and EMS feasibility studies or similar public

safety consulting engagements

x Experience working with New Jersey municipalities or governmental entities

x Qualifications, training, and experience of the personnel assigned to the engagement

x Demonstrated understanding of municipal Fire and EMS operations, administration, and

financial structures

x References from prior municipal or governmental clients

x Ability to complete the feasibility study in a timely, thorough, and professional manner

The Borough reserves the right to request additional information, conduct interviews, and seek

clarification from any Consultant. The Borough shall select the Consultant deemed most qualified

to perform the services and reserves the right to negotiate fair and reasonable compensation with

the selected Consultant in accordance with applicable law.

SCOPE OF SERVICES

FEASIBILITY STUDY

The Borough is seeking a qualified Consultant to analyze the Borough’s current Fire and EMS

operations and develop recommendations for the Borough to consider for future implementation

through a feasibility study. The Consultant shall conduct a comprehensive review, analysis, and

evaluation of all aspects of the Borough’s Fire and EMS program, including administrative,

operational, financial, and service delivery components.

The Consultant shall engage with Borough officials, administrative staff, Fire and EMS personnel,

and other relevant stakeholders to obtain information necessary to perform a thorough and accurate

evaluation. This engagement may include meetings, interviews, and discussions with personnel,

officials, and residents.

The Consultant shall specifically assess the organizational structure, staffing levels, call volume,

deployment methods, response times, scheduling practices, billing and collection rates, equipment

and vehicle inventory, training standards, regulatory compliance, and overall operational

effectiveness of the Borough’s current Fire and EMS system. The Consultant shall also evaluate

the financial sustainability of the current Fire and EMS program and shall identify opportunities

for cost savings, including evaluating operational changes or alternative service delivery methods

such as privatization or shared services.

The Consultant shall present its findings and recommendations to the Borough’s governing body,

administrative officials, and public.

DELIVERABLE REQUIREMENTS

At minimum, the Consultant shall provide the following deliverables:

x A draft feasibility study report for Borough review and comment;

x A final written feasibility study report incorporating Borough feedback;

x An executive summary suitable for public presentation;

x A formal presentation of findings and recommendations to the Borough’s governing body,

administration, and the public.

All reports, studies, analyses, and work product prepared pursuant to this engagement shall become

the sole property of the Borough upon completion.

QUALIFICATIONS AND EXPERIENCE

Consultant shall have experience in evaluating fire and emergency medical services systems,

conducting Fire and EMS feasibility studies, and providing operational, financial, and

administrative consulting services to municipalities or governmental entities. The Consultant shall

also have experience and familiarity with applicable New Jersey laws, regulations, and standards

governing Fire and EMS operations. The Consultant’s submission shall include a description of

relevant prior experience, including feasibility studies, Fire and EMS operational assessments, or

similar engagements performed for municipalities or governmental entities, along with references

for such engagements. The Borough will give preference to Consultants with experience conducting

similar studies for New Jersey municipalities or agencies with comparable Fire and EMS systems.

TIMELINE

The timely delivery of services and completion of the study is a material consideration under this

Request for Qualifications. The Borough requires the feasibility study to be completed in an

efficient and timely manner in order to evaluate and implement any recommended changes to its

Fire and EMS program without delay.

Accordingly, each Consultant shall include a proposed timeline setting forth the anticipated

duration of the project in its submission. The timeline shall clearly state the total anticipated time

required to complete the study from the date of contract award through delivery of the final written

report and presentation of findings.

CONTRACT TERM

Any contract awarded pursuant to this RFQ shall commence upon approval by the Borough

governing body and execution of a written agreement and shall remain in effect until completion

and acceptance of the feasibility study and all required deliverables, unless earlier terminated in

accordance with the terms of the agreement.

REQUIREMENTS OF LAW

Any contract awarded pursuant to this RFQ shall be governed by and construed in accordance with

the laws of the State of New Jersey. The Borough and Consultant consent to the exclusive

jurisdiction and venue of the courts of the State of New Jersey.

The Consultant shall comply with all applicable federal, state, and local laws, including but not

limited to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; New Jersey Pay-to-Play

laws, N.J.S.A. 19:44A-20.4 et seq.; Business Registration requirements, N.J.S.A. 52:32-44; and

Affirmative Action requirements, N.J.S.A. 10:5-31 et seq.

INDEMNITY CLAUSE

The Consultant shall indemnify, defend, and hold harmless the Borough, its officers, officials,

employees, and agents from and against any and all claims, damages, losses, and expenses,

including reasonable attorneys’ fees, arising out of or resulting from the negligent acts, errors, or

omissions of the Consultant or its employees, agents, or subcontractors in the performance of

services under any contract awarded pursuant to this RFQ.

INSURANCE REQUIREMENTS

The Consultant shall maintain primary insurance to protect against all claims under Worker’s

Compensation, Comprehensive General Liability and Automobile. Proof of insurance shall be

required upon entering any contract.

GENERAL CONDITIONS

The Borough reserves the right to reject any or all submissions, waive any informalities or

irregularities, request additional information, and award a contract in the best interest of the

Borough. The Borough reserves the right to terminate any contract awarded pursuant to this RFQ

upon thirty (30) days’ written notice, or immediately for cause, including failure to perform

services in accordance with contract requirements.

The successful Consultant shall comply with all applicable federal, state, and local laws and

regulations, including but not limited to the Local Public Contracts Law, New Jersey Business

Registration requirements, Affirmative Action requirements, and applicable Pay-to-Play laws.

All reports, analyses, data, and other work product prepared by the Consultant shall become the

sole property of the Borough. The Borough shall have unrestricted rights to use and distribute such

materials.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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