Notice to Bidders - Blacktop Surfacing of Roadways

Agency: Worcester County
State: Maryland
Type of Government: State & Local
Posted Date: Sep 10, 2021
Due Date: Sep 27, 2021
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Notice to Bidders - Blacktop Surfacing of Roadways
Deadline:
Monday, September 27, 2021 - 1:00pm
Detailed Information:

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NOTICE TO BIDDERS
Blacktop Surfacing of Roadways
Worcester County, Maryland
The Worcester County Commissioners are currently accepting bids for county-wide surfacing
of various sections of roadways in Worcester County to be completed by June 1, 2022
requiring approximately 14,251 Tons of Superpave 9.5mm Bituminous Concrete for paving of
roughly 13.20 miles (69,706 feet) of road for the Roads Division of Public Works. Bid
specification packages and bid forms are available from the Office of the County
Commissioners, Room 1103 – Worcester County Government Center, One West Market
Street, Snow Hill, Maryland 21863, obtained online at www.co.worcester.md.us or by calling
the Commissioners’ Office at 410-632-1194 to request a package by mail. Sealed bids will
be accepted until 1:00 p.m., Monday, September 27, 2021, in the Office of the County
Commissioners at the above address, at which time they will be opened and publicly read
aloud. Envelopes shall be marked “Blacktop Bid” in the lower left-hand corner. After
opening, bids will be forwarded to the Department of Public Works for tabulation, review and
recommendation to the County Commissioners for their consideration at a future meeting. In
awarding the bid, the Commissioners reserve the right to reject any and all bids, waive
formalities, informalities and technicalities therein, and to take whatever bid they determine to
be in the best interest of the County considering lowest or best bid, quality of goods and work,
time of delivery or completion, responsibility of bidders being considered, previous
experience of bidders with County contracts, or any other factors they deem appropriate. All
inquiries shall be directed to Kevin Lynch, Roads Superintendent, at 410-632-2244, Monday
through Thursday, 6:00 a.m. to 4:30 p.m.
Bid Specifications
The Worcester County Commissioners are currently accepting bids on Bituminous Concrete.
Sealed bids will be accepted until 1:00 PM, Monday, September 27, 2021, at the Worcester County
Commissioners Office, Room 1103, Worcester County Government Center, One West Market
Street, Snow Hill, MD 21863 at which time they will be opened and publicly read aloud. After
opening, bids will be forwarded to the Department of Public Works for tabulation, review and
recommendation to the County Commissioners for award at a future date. Envelopes must be
marked in lower left corner with “Blacktop Bid”.
The work is to be completed by June 1, 2022. No bid bond is required. If all work is not
completed as specified within liquidated damages shall be imposed as stated. A pre-construction
meeting will be required within five (5) days prior to commencement of work.
ITEM I - BLACK TOP SPECIFICATIONS:
All paving will be done in accordance with the requirements and covenants of the Maryland State
Highway Administration’s Specifications of March 1968 and all subsequent addenda thereto, the
plans of the proposed improvements and the special provisions contained herein.
The contractor will provide, erect and maintain all necessary barricades, danger signals and signs
provide sufficient number of certified flaggers and take all necessary precaution for the protection
of the work and safety of the public.
The contractor will use Bituminous Concrete Material Surface Course which will be placed at
approximately one and one-half (1-1/2) inches± compacted depth, Superpave 9.5mm. Quantities are
approximate and unit prices shall apply regardless of any increase or decrease in the estimated
quantities.
This item, “Bituminous Concrete”, shall be paid for on a per ton basis, which price and payment
shall constitute full compensation for furnishing, hauling and placing, preparation of all materials
and for all labor, equipment, tools and incidentals necessary to complete this item. All milling of
joints are to be included in bid price which include but not limited to driveways, intersections,
curbing, etc. Milled joints are to be adequately signed and shall not be milled more than 1 day prior
to paving. Any wedging of roads to be paved shall be determined by the inspector or Roads
Superintendent. The tons of bituminous concrete required for wedging shall be deducted from the
total tons required for paving “said road” or will be deducted from the total tons required for the
entire project.
A materials laboratory under the direction of a competent laboratory technician or engineer shall be
available at the plant site at all times during the mixing of bituminous concrete. Bitumen extraction,
marshall, stability tests and aggregate gradation will be required at the discretion of the engineer.
This will not be a pay item and considered as incidental to the construction.
Miscellaneous: No work will be performed on weekends or holidays.
WARRANTY:
All work and materials shall be warranted for a period of one year. This shall include but not be
limited to slippage or tearing.
DESCRIPTION:
The project requires the furnishing and application of all specified asphalt and Aggregate cover
materials. The contractor provides all necessary labor, equipment and materials, including
maintenance of traffic items.
Asphalt distributing equipment per SHA specifications.
Power broom required. See following section below.
The contractor shall use two (2) 12-15 ton steel wheel rollers. Anything less will not be accepted.
Contractor shall assign a sufficient number of trucks to each job site to allow for continuous paving
of each road without affecting the efficiency of the paving process. The amount of trucks will be
determined sufficient by either the inspector or the Roads Superintendent. If the amount of trucks is
determined to be insufficient, then the operation will cease until these corrections are made.
Contractor shall ensure that a sufficient of employees is on-site to complete the job in a safe and
efficient manner. This will be determined by the inspector or Roads Superintendent. If it is
determined that the number of employees are insufficient, then the operation will cease until these
corrections are made.
All other equipment per SHA specifications or as required for successful prosecution of the work.
Weather:
Referenced SHA section 503.03.02
Foundation Preparation:
The County will trim the shoulders of roads to be paved.
The County will patch all ruts or potholes as deemed necessary.
The contractor shall power broom the surface to remove all loose and foreign materials prior to
application of the asphalt. The power broom, operator, fuel, maintenance, and traffic control will
not be paid for directly, and is considered incidental to the pay items in the schedule of prices.
Verification:
The type, quantity, and temperature of asphalt material applied must be verified to the satisfaction of
the inspector.
Maintenance, Protection and Performance of the Work:
The contractor shall exercise control of the delivery and application of asphalt materials to prevent
damage to the roadway surface. Contractor shall be responsible for all delivery trucks and operators
to assure no damage is done to recently laid mat. Delivery drivers will not be allowed to use diesel
fuel for the purpose of cleaning dump bodies of the trucks in area where new mat is to be laid.
POC:
The contractor shall designate a contact person and telephone number for the handling of complaints
or claims of the public due to the contractor’s operation.
Mail and paper box care:
The contractor’s attention is called to mail or paper boxes on this project that may be within the
limit of work. These boxes if required to be moved for equipment shall be the contractor’s
responsibility. They shall be moved to a suitable location that mail and papers may be received as
usual. When construction in a given area has reached the stage that there is no more conflict with
such boxes, they shall be placed permanently at or near their original location to conform to U.S.
postal requirements. If these boxes or their supports are damaged by the contractor during
construction of this project, they shall be repaired or replaced in kind at the contractor’s expense.
No additional payment will be made to the contractor for adjustments to the existing mail and or
paper boxes, but will be considered incidental to other pay items.
MAINTENANCE OF TRAFFIC
Conformance requirements:
SHA “Standard Specifications for Construction and Materials” (SHA Standard Specifications)
section 104
SHA “Book of Highway Standards”
FHA “Manual on Uniform Traffic Control Devices” (MUTCD)
The contractor must maintain traffic at all times throughout the entire length of the project,
including public and private and commercial entrances, street intersections, etc.
Traffic Manager (TM) - Traffic Control Plan (TCP)
Referenced SHA section 104.02.03
The contractor shall appoint a Traffic Manager responsible for Maintenance of Traffic conformance
requirements. This individual shall develop and submit to the County a Traffic Control Plan
suitable to his plan of construction for a given location. This plan will be reviewed with the project
inspector and jointly agreed upon prior to starting the work. If during the course of the work
adjustments are necessary to traffic control measures the contractor shall take corrective action as
required or directed.
Temporary Traffic Signs (TTS):
The contractor shall furnish and install all necessary TTS as required by Sec. 6B of the MUTCD.
Cones:
Cones shall meet the requirements of Sec. 104.14 SHA Standard Specifications.
Flaggers-Pilot Vehicles-Radio Communication:
The contractor shall furnish all necessary MD SHA Certified flag persons in conformance with
Section 6F of the MUTCD and Sec. 104.15 of the SHA Standard Specifications. Flaggers shall use
STOP/SLOW paddles. Two-way radios or pilot vehicles shall be used whenever flaggers are not
within sight distance of each other, or when directed by the Engineer. If there are not enough
Certified Flaggers, the paving operation will cease until adequate safety concerns are addressed.
Basis of Payment:
All aforementioned items under this section Maintenance of Traffic will NOT be paid for directly
and shall be considered incidental to the other pay items.
MOBILIZATION:
Movement of personnel and equipment to and from the project sites and staging equipment will not
be paid for directly and shall be considered incidental to the other pay items.
METHOD OF MEASUREMENT AND BASIS OF PAYMENT
All correspondence and invoices are to be sent to the Worcester County Department of Public
Works, Roads Division, 5764 Worcester Highway, Snow Hill, MD 21863.
The County Commissioners shall be the sole judge as to whether or not any bid meets
specifications. The County Commissioners reserve the right to accept or reject any bid in the best
interest of the County.
1. LIQUIDATED DAMAGES - If the Successful Vendor shall fail to start and complete the project
within the time frame stated above, the County shall assess liquidated damages in the amounts listed
below per calendar day for each and every day the Successful Vendor fails to complete the contract.
Amount of Contract
Liquidated Damages per Day
Less than $10,000
$100.00
$10,000 or less than $100,000
$250.00
$100,000 or less than $500,000
$750.00
$500,000 or more
$1,000.00
Or will be based on actual cost to the County, whichever is greater.
The designated County project manager reserves the option to extend the scheduled completion date
or waive the liquidated damages clause in its entirety if he is of the opinion that extenuating
circumstances deemed such action appropriate.
2. CONTRACTOR’S INSURANCE - The contractor shall take out and maintain during the life of
this contract, Workmen’s Compensation Insurance for all of his or any subcontractor’s employees
employed at the site of the work; and such Public Liability and Property Damage Insurance as shall
protect him from claims which may arise from operations under this contract for personal injury
(including accidental death) as well as for property damage - whether such operations are by himself
or by any subcontractor, or by anyone directly employed by them.
Public Liability Insurance shall be in the amount not less than $500,000 for injuries, including wrongful
death to any one person; and, subject to the same limit for each person, in an amount not less than
$1,000,000 on account of one accident.
Property Damage Insurance shall be in an amount not less than $500,000 for damages on account of any one
accident, and in an amount not less than $1,000,000 for damages on account of all accidents.
MEASUREMENT AND PAYMENT
1. MEASUREMENT OF QUANTITIES - The Engineer shall make final measurements to determine
the quantities of various items of work performed as the basis of final settlement. Pay weight for all
items to be paid for by weight shall be determined by actual certified scale weight, certified shipping

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