Notice to Bidder: Request for Bid WCSD-26-001 for Tennant X4 Rovr Autonomous Floor Scrubber

Request for Bid
WCSD-26-001 for Tennant X4 Rovr
Autonomous Floor Scrubber

1. Request for Bid
The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide
two Tennant X4 ROVR Autonomous Floor Scrubbers for Operations. Installation, Warranty,
technical support and additional parts shall be included. The Scrubbers need to be delivered no
later than August 24th, 2026.
Waukee CSD intends to award one bidder.
1.2 Bid Response
Please include the following in the Bid Response:
1.2.1 Complete Attachment A - RFB WSCD-26-001 for Tennant X4 Rovr Autonomous
Floor ScrubberPricing Form.
1.2.2 Complete Attachment B - Bid Certification Sheet.
1.2.3 Complete Attachment C - Conflict of Interest Form
1.2.4 Complete Attachment D - Sex Offender Acknowledgement Form
1.2.5 All Warranty Information.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District's legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not achieve an
acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with
other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate
relevant issues and take appropriate follow-up action.
The awarded contract shall be a Purchase Order.
3. Notice to Suppliers
3.1 RFB Schedule
Event Open: 07/15/2026 8:30 AM CST
Question Submission Close: 07/16/2026 2:00 PM CST
Event Close: 07/20/2026 2:00 PM CST
Board Notification and Approval: 07/21/2026
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3.2 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by July 16, 2026 2:00 PM CST. The Waukee CSD will
provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/district/departments/business-services/notice-to-bidd
ers/. Answers will not be provided on an individual basis.
3.3 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the
Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of any
digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD's decision to all suppliers.
3.5 Bid Submission:
Bids are due June 20, 2026 at 2:00 PM CST. Bids shall be submitted electronically via
email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids
should be signed by an authorized individual to bind the firm, and shall be valid for at
least sixty (60) days.
Please mark your email bids: "RFB WSCD-26-002 for Tennant X4 ROvr Autonomous Floor
Scrubber". The school district reserves the right to reject any and all bids and to accept
the bid deemed to be in the best interest of the school district in its sole and absolute
discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records unless the
Bidder properly requests that specific parts of the Bid be treated as confidential at the
time of submitting the Bid AND the information is confidential under Iowa or other
applicable law. Waukee CSD's release of public records is governed by Iowa Code
Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before
submitting a Bid. Waukee CSD will copy and produce public records as required to
comply with Chapter 22 or other applicable laws.
3.7 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as requested by
Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to
the Respondent or any minimum usage of the Bidders services.
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4. Scope of Work
4.1 Product/Item Specifications
4.1.2 Must guarantee all items are in new condition and free of any defects or
damages.
4.1.3 Must be a single point of contact for all returns and replacements.
4.1.4 Must provide and honor manufacturer warranty.
4.2 Machine Specifications: Tennant X4 Rovr
Estimated Coverage/Productivity: Up to 20 000 ft2 / 1 860 m2 (per solution tank)
Weight: 403 lbs / 183 kg (tanks empty, with battery)
Sound Level: As low as 62dBA
Main Down Pressure: Up to 42 lbs / 19 kg
Power Source: Lithium-Ion Battery
Machine Width: 22 in / 56 cm
Head Type: Disk
Machine Height: 44 in / 112 cm
Recovery Tank Capacity: 10 gal / 38 L
Solution Tank Capacity: 10 gal / 38 L
Machine Type: Robotic, Walk-Behind
Estimated Run Time: Up to 2.5 hours
Pad RPMs: 220 rpm
Machine Length: 38 in / 96 cm
Cleaning Path: 20 in / 500 mm
Comes fully equipped with software-hardware enabled, Insta-click Pad Drivers,
Squeegees. Tennant Rep. for initial installation & setup.
4.3 Software:
Lifetime licensing (no renewals)
4.4 Tennant Technician and Tennant Automated Support Technicians shall be provided for
the required warranty coverage.
4.5 Warranty:
Model: Rotationally: Parts Battery Labor Travel Hour
Molded Meter
Components
X4 10 Years 36 5 years 24 3 Months 1500
ROVR Months Months
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5. Terms and Conditions
Bidder agrees to all terms and conditions listed at:
https://www.waukeeschools.org/district/departments/business-services/notice-to-bidders/stan
dard-procurement-terms-and-conditions-for-goods-and-services/
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ATTACHMENT B - BID CERTIFICATION
I certify that the contents of the Bid submitted on behalf of (Name of Bidder) in response to Waukee
Community School District for RFB WSCD-26-002 are true and accurate. I also certify that Bidder has not
knowingly made any false statements in its Bid.
Acceptance of Terms and Conditions
I certify that I have carefully read the specifications, terms, conditions, and instructions contained within this
document and that I understand, acknowledge, and agree to all the language set forth in this document. I
recognize, by signing this document and submitting my bid with Waukee CSD, that as the Bidder I am fully
acknowledging and accepting the language contained within this RFB document.
Certification of Independence
I certify that I am a representative of Bidder expressly authorized to make the following certifications on
behalf of Bidder. By submitting a Bid in response to the RFB, I certify on behalf of the Bidder the
following:
1. The Bid has been developed independently, without consultation, communication or agreement
with any employee or consultant to the District or with any person serving as a member of the
evaluation committee.
2. The Bid has been developed independently, without consultation, communication or agreement
with any other Bidder or parties for the purpose of restricting competition.
3. Unless otherwise required by law, the information found in the Bid has not been and will not be
knowingly disclosed, directly or indirectly prior to District's issuance of the Notice of Intent to
Award the contract.
4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or
not to submit a Bid for the purpose of restricting competition.
5. No relationship exists or will exist during the contract period between Bidder and Waukee
Community School District that interferes with fair competition or constitutes a conflict of
interest.
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Certification Regarding Debarment
I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or
have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by a Federal Agency or State Agency; (b) have within a five year period
preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of
fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;
commission of embezzlement, theft, forgery, falsification or destruction of records, making false
statements, or receiving stolen property; (c) are presently indicted for or criminally or civilly charged by a
government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b)
of this certification; and (d) have not within a three year period preceding this Bid had one or more
public transactions (federal, state, or local) terminated for cause.
This certification is a material representation of fact upon which the District has relied upon when this
transaction was entered into. If it is later determined that Bidder knowingly rendered an erroneous
certification, in addition to other remedies available, the District may pursue available remedies
including suspension, debarment, or termination of the contract.
Bidder also acknowledges that the District may declare the Bidder's Bid or resulting contract void if the
above certification is false. The Bidder also understands that fraudulent certification may result in the
District or its representative filing for damages for breach of contract in addition to other remedies
available to the District.
Name of Bidder
Name (Print)
Title
Signature of Authorized Bidder
Address
City, St, Zip
Phone Number
Email
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ATTACHMENT C - CONFLICT OF INTEREST DISCLOSURE FORM
For Solicitations, Request for Quote (RFQ), Request for Bids (RFB) and Request for Proposals (RFP)
Waukee CSD (Waukee CSD) is committed to maintaining the integrity of its procurement processes. All
suppliers submitting bids or proposals are required to disclose any actual, potential, or perceived
conflicts of interest. Failure to complete this form accurately and in its entirety may result in
disqualification from the solicitation process.
Conflict of Interest Disclosure
1. Are you or any member of your organization currently employed by, or related to an
employee of the Waukee CSD?
Yes
No
If yes, please provide details:
2. Have you or your organization received any direct or indirect financial benefit from any
employee, board member, or representative of Waukee CSD in connection with this
procurement?
Yes
No
If yes, please provide details:
3. Do you or your organization have any other relationship or circumstance that might
constitute a conflict of interest with Waukee CSD or impair your ability to provide fair and
impartial services?
Yes
No
If yes, please provide details:
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Certification:
By signing this form, I certify that:
The information provided above is true, complete, and accurate to the best of my
knowledge.
I have disclosed all relevant information regarding potential or actual conflicts of
interest.
I will notify Waukee CSD immediately should any conflict of interest arise during the
solicitations process or the performance of any resulting contract.
I understand that failure to disclose a conflict of interest may result in disqualification of my
bid/proposal or termination of any resulting contract.
Supplier Name: _______________________________________
Dated: _____________________________________________
Authorized Signature: _________________________________
Printed Name: _______________________________________
Title: ______________________________________________
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