Notice of Intent to Sole Source; 3M Health Information Systems

Active

Contract Opportunity

The purpose of this acquisition is to acquire 3M’s 360 Encompass application to replace the 3M

Clinical Abstracting (ClinTrac) that is being sunset by the vendor.

• Product Service Code: 6515 – Medical Instruments, Equipment, and Supplies

• NAICS Code: 51321 – Software Publishers

• Place of Performance: Bethesda, MD 20892 USA

POTS: 25-000090

Description:

This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested.

The National Institutes of Health (NIH) intends to award a fixed price purchase order to the 3M Health Information Systems, located at 575 W Murray Blvd, Murray, UT, 84123, on a firm fixed price sole source award basis to provide the 360 Encompass application to the National Institutes of Health.

Below is a description of the item(s):

Description:

360 Encompass System - Business Process Advisory Services (BPAS) Follow Up

360 Encompass System - Clinical Documentation Improvement System Software

360 Encompass System - Coding Excellence

360 Encompass System - Computer Assisted Coding Inpatient

360 Encompass System - Computer Assisted Coding Outpatient

Units: EACH

Quantity: 1

3M Health Information Systems, Inc. supports and provides maintenance for the existing health information management products in this department and as such is the only vendor situated to

provide an update to these products due to code ownership and other system interoperability issues. There are many pre-existing interfaces previously built within this infrastructure which will not require rebuilding and/or retesting. The software is proprietary and includes all required functionality. The extensive resources utilized to build and establish these complicated interfaces are integral to the hospital’s research and clinical data retrieval needs. There would be an unwarranted cost for integration of another vendor’s software within this existing infrastructure and would essentially require the HIMD to purchase additional services build new interfaces and require much more implementation time as these other issues are addressed.

This acquisition is being conducted using policies unique to the Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstance of the contract action deem only one source reasonably available. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.

Interested parties may identify their interest and capabilities in response to this posting. The determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government.

Comments to this announcement, referencing this posting number, may be submitted to the NIH, Clinical Center, Office of Purchasing and Contracts, prior to the closing date specified in this announcement, to the attention of Kristin Nagashima, Contract Specialist via email to Kristin.nagashima@nih.gov by November 6th, 2024 at 3pm EST.

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