Notice of Intent to procure Thermo Calc software licenses, upgrades and maintenance support -CHESS RFQ - #535615

This action is for the renewal of Thermo Calc software licenses, upgrades, and maintenance support via a new Firm Fixed Price (FFP) contract. NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for all items.

The contractor shall provide DoD unique identification, or a DoD recognized unique identification equivalent.

Pricing must be all inclusive of all costs and pricing.

Contract will be awarded without discussions.

Evaluation criteria: Trade off, salient characteristics are more important than cost.

Salient characteristics document attached for description of licenses to be procured via CHESS IT.

Salient Characteristics, ACC-DTA Clauses and Local Narratives (delivery orders included), Army Contract Writing

System (ACWS) Transition Information for Offerors, and Instructions to offerors documents and redacted EFO

documents are attached.

RFQ closes on 7/1/2025 at 1:00 pm (EST). No quotes will be accepted after. No exceptions. All questions regarding

this RFQ MUST be sent to daphne.b.philson.civ@army.mil no later than 6/25/2025 at 1 pm (EST) to allow for a

response.

ALL QUOTES MUST BE SUBMITTED THROUGH ARMY CHESS. NO EXCEPTIONS.

RFQ was posted to CHESS IT MART on 6/18/25, and all quotes due via CHESS IT MART on 7/1/25 at 1:00 pm EST.

CHESS IT MART Portal: https://chess.army.mil/

MUST be a registered contractor.

CHESS Customer Support Team: armychess@army.mil

Business Hours: Monday - Friday, 8:00am - 5:00pm EST.

In accordance with AFARS 9-4. Computer Hardward, Enterprise Software and Solutions (CHESS)

a. CHESS is the mandatory source for all purchases of commercial-off-the-shelf software, desktops, notebook computers, video teleconferencing equipment, and other commercial Information Technology (IT) equipment ( e.g., routers, servers, printers, peripherals, regardless of dollar value). CHESS is the mandatory source for all Army IT purchases, except for the Air National Guard, which is exempt from the CHESS requirement and must purchase IT through AFADVANTAGE/GSA-2GIT to retain IT compatibility. Per AFARS 5108.7403, before procuring commercial software outside of the CHESS contracts, the contracting officer or contract ordering official CH must ensure that the requiring activity obtains a waiver. Any IT hardware or software purchase made outside of CHESS requires a Statement of Non-availability (SoNA). See AFARS 5139.101-90(a) and AR 25-1. b. All desktops and notebooks must be purchased during one of the Consolidated Buy ordering periods that occur three times annually (Oct/Jan, Feb/May, and Jun/Sep). Consolidated Buy exception memos are prepared by the requiring activity and are approved by an O6/GS-15 (or equivalent) within the requiring activity and must remain a part of the transaction document file. An exception memo example is available at CHESS Exception Reguest. c. IT hardware or software purchases require an Army Deputy Chief of Staff (DCS), G-6 approved Information Technology Approval System (ITAS) Memorandum. CHs must include the ITAS Approval Memorandum in the transaction file along with all other supporting documentation. Supporting documentation must include documentation submitted with the ITAS approval request such as a CHESS SoNA. The CHESS website provides information concerning ITAS approvals. CHs may also consult their local command for guidance. The ITAS Approval website is located at h:ttgs:/lcP-robe.armY..mil/entemrise-P-ortal/web/itas/home. d. Any IT hardware or software purchase made outside of CHESS requires a SoNA. A SoNA is a notice that a particular product is not currently available through a CHESS contract. It is not a waiver to purchase, nor does it authorize use on the Army network. For detailed instructions on SoNA requirements and how to obtain a SoNA, see CHESS SONA.