NOTICE OF INTENT TO MAKE A NON-COMPETITIVE PURCHASE - FIRE CAP PLUS FOAM

LAKE HAVASU CITY, ARIZONA
ADMINISTRATIVE SERVICES DEPARTMENT
PROCUREMENT DIVISION
NOTICE OF INTENT TO MAKE A NONCOMPETITIVE PURCHASE
FIRE CAP PLUS FOAM
March 25, 2026
Lake Havasu City, Arizona intends to purchase the above reference commodity for which we believe only one
known provider in this geographical area exists. This document contains the specifications and justification for the
noncompetitive sole/single source procurement. Any vendor who does not agree that this commodity is available
only from the source described in this document must contact the procurement official listed below by the response
deadline. Do Not Contact the Requester. Any questions regarding this notice must be obtained through
Administrative Services Department - Procurement Division (hereinafter referred to as "ASD-Procurement") during
the publication period.
REQUESTER: Fire Department
PURCHASE DESCRIPTION: 55 Gallon Drums of Fire Cap Foam
PROPOSED SOLE SOURCE SUPPLIER: Firetrucks Unlimited
ANTICIPATED EXPENDITURE: Up to $25,000. Expenditure is dependent on the number of fires that occur
each fiscal year.
JUSTIFICATION FOR THE SOLE/SINGLE SOURCE NONCOMPETITIVE PROCUREMENT: Fire Cap
Plus is a proprietary fire suppression foam concentrate that is manufactured, sold, and distributed exclusively by Fire
Suppression Products and their authorized dealer network. This product is not available through any other
manufacturer, supplier, or distribution channel, making it a sole source procurement.
Firetrucks Unlimited is the only authorized dealer of Fire Suppression Products operating in the Lake Havasu City
area. As such, Firetrucks Unlimited represents the sole local source from which this product can be procured.
Additionally, operational and equipment integrity requirements mandate that fire suppression foam products remain
consistent throughout the firefighting apparatus in which they are used. Fire foam concentrates are engineered to
specific formulations and are not interchangeable. Introducing a different brand or type of foam concentrate into a
system already charged with Fire Cap Plus would result in cross-contamination, which can compromise the
chemical effectiveness of the foam, damage foam proportioning equipment and system components, create
unpredictable or hazardous reactions during firefighting operations, and void manufacturer warranties on both the
foam system and the apparatus.
RESPONSE DEADLINE: APRIL 1, 2026 NO LATER THAN 5:00 PM/ARIZONA TIME.
SENIOR PROCUREMENT SPECIALIST: Kianie King | KingK@lhcaz.gov | 928.854.0795
ACTION TO BE TAKEN: No action is required if you agree with this notice.
If you disagree that this proposed purchase is a valid sole/single source you are requested to email your comments to
the Senior Procurement Specialist, above referenced, prior to the "Response Deadline" for comments indicated
above. Do Not Contact the Requester. Any questions regarding this notice must be obtained through ASD-
Procurement during the publication period.
If for any reason any party does not agree with the proposed sole/single source procurement, they are required to
submit the following before the Response Deadline:
The name and contact information of the contesting person.
A detailed explanation of the challenge:
Documentation that your firm can provide a comparable or better procurement item that meets or
exceeds the stated purchase description and specifications in the justification.
Documentation that your firm can also provide the same proprietary procurement item, that is an
equivalent or better.
Since costs are identified as a major justification for this notice, submit a cost comparison of the
identified costs with your firm's anticipated costs.
Regardless of any prior communications with ASD-Procurement, all suppliers interested in responding to this notice
must submit a response to this posting containing complete responses to all of the information required above.
Failure to submit all information will result in exclusion from consideration. If, after the public notice period has
passed ASD-Procurement determines that there are other interested and qualified suppliers that do meet the
specifications of this notice, ASD-Procurement will not award a contract pursuant to this notice. In the case a new
invitation for bid or request for proposal will be posted to begin the competitive procurement process. If after the
public notice period has passed no valid challenges have been received, then ASD-Procurement may award the
contract to the identified supplier without competition. Please read the entire form very carefully before responding
to this notice.
Lake Havasu City Website Bids/RFPs Dates of Posting: March 25, 2026 through April 1, 2026
[Lexipol Policy 704.14.2 Sole Source, 7 calendar days]
2330 McCulloch Blvd N. | Lake Havasu City, Arizona 86403-5950 | 928.854.0799 | purchasing.lhcaz.gov
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