Notice of Intent to Bid: All Wheel Drive Chevrolet Equinox Vehicles

Request for Bid
WCSD-26-002 Chevrolet Equinox Vehicles

1. Request for Bid
The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide four
All Wheel Drive Chevrolet Equinox Vehicles for the District..
1.1 Bid Response
Please include the following in the Bid Response:
1.1.1 Complete Attachment A - RFB WSCD-26-002 for Chevrolet Equinox Vehicle Pricing
Form.
1.1.2 Complete Attachment B - Bid Certification Sheet.
1.1.3 Complete Attachment C - Conflict of Interest Form
1.1.4 Complete Attachment D - Sex Offender Acknowledgement Form
1.1.5 All Warranty Information.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the District's
legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not achieve an
acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with
other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate
relevant issues and take appropriate follow-up action.
The awarded contract shall be a Purchase Order.
3. Notice to Suppliers
3.1 RFB Schedule
Event Open: 07/10/2026 2:30 PM CST
Event Close: 07/17/2026 2:00 PM CST
Question Submission Close: 07/14/2026 2:00 PM CST
Board Notification and Approval: 07/21/2026
1 RFB WSCD-26-002 for Chevrolet Equinox Vehicles

3.2. Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by July 14, 2026 2:00 PM CST. The Waukee CSD will provide
responses to those questions deemed appropriate
at:https://www.waukeeschools.org/district/departments/business-services/notice-to-
bidders/. Answers will not be provided on an individual basis.
3.3. Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the
Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of any
digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation
will be sent via email of the Waukee CSD's decision to all suppliers.
3.5 Bid Submission:
Bids are due June 17, 2026 at 2:00 PM CST. Proposals shall be submitted electronically
via email to jjanssen@waukeeschools.org as outlined below, prior to the
proposal deadline. Bids should be signed by an authorized individual to bind the firm,
and shall be valid for at least sixty (60) days.
Please mark your email bids: "RFB WSCD-26-002 for Chevrolet Equinox Vehicles". The
school district reserves the right to reject any and all bids and to accept the bid deemed
to be in the best interest of the school district in its sole and absolute discretion.
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records unless the
Bidder properly requests that specific parts of the Bid be treated as confidential at the
time of submitting the Bid AND the information is confidential under Iowa or other
applicable law. Waukee CSD's release of public records is governed by Iowa Code Chapter
22. Bidders are encouraged to familiarize themselves with Chapter 22 before submitting
a Bid. Waukee CSD will copy and produce public records as required to comply with
Chapter 22 or other applicable laws.
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4. Scope of Work
The Waukee CSD is seeking qualified bidders to provide four New and Unused Chevrolet Equinox
LT Vehicle for the District.
4.1 Vehicle Specifications
4 each
Chevrolet
2026??
Equinox
All Wheel Drive
White Exterior
4.2 Equipment and Accessories
4.2.1 Bidders shall supply new, unused and the latest production model equipped with
all standard equipment as advertised by the manufacturer, all equipment
required on the specific enclosure, and all safety equipment required by Federal
and State laws.
4.2.2 All equipment and accessories bid, whether standard or optional, shall be
installed by the factory prior to delivery.
4.3 Warranty
4.3.1 All equipment and accessories bid, whether standard or optional, shall have full
warranty coverage for the same period of time as the manufacturer's new vehicle
factory authorized warranty for the vehicle in which the equipment and
accessories are being installed.
4.3.2 Full warranty coverage is defined as no charge for parts and labor for warrantable
repairs that are required as a result of defects due to material and/or
workmanship during the warranty period. All warranty certificates and/or cards
shall be supplied with each vehicle delivered.
4.3.3 The manufacturer's regular new vehicle factory authorized warranty shall cover
not less than three (3) years/36,000 miles bumper to bumper. with no charge
parts and labor, starting from the date the vehicle is placed into service. If the
manufacturer's standard retail warranty exceeds this term, the standard
warranty shall apply.
4.3.4 The receiving agency will notify the dealer of the actual "In-service" date.
4.3.5 Normal wear items such as tires,belts, hoses, headlamps, light bulbs, brake
linings, brake disc/drums, etc., are excluded from warranty coverage. All other
items not subject to normal wear or gross operator neglect and abuse, such as
3 RFB WSCD-26-002 for Chevrolet Equinox Vehicles

window, seat or wiper motors, chassis electrical switches (door, trunk lid), paint,
hinges, locks, etc., shall be covered. The use of gasoline in gasoline powered
vehicles shall not void warranty.
4.4 Pre-Delivery Service
4.4.1 Prior to delivery, each vehicle shall be completely serviced. The servicing program
shall include not less than the factories standard Per Delivery Inspection (PDI).
4.4.2 Parts of this servicing program may be performed at the manufacturers assembly
plant if proper facilities are available there. Bidders shall perform pre-delivery and
final servicing checkup,including final body clean-up, in the Bidders own shop or
a facility approved by Waukee CSD.
4.4.3 Bidders shall provide a complete manufactures standard Pre-Delivery Inspection
(PDI) form shall accompany each vehicle upon delivery, certifying preparation
inspection, and road testing by the Bidders prior to actual delivery. This pre-
delivery checklist shall be signed by a representative of the organization
performing the service inspection.
4.5 Delivery
Vehicles are to be delivered by the Bidders to the designated delivery location after
receipt of the purchase order by the Bidders.
4.5.1 Delivery Location:
Waukee Community School District Operations
1000 6th St, Waukee, IA 50263
4.5.2 Required Delivery Documents
Invoice, completed Manufacturer's Certificate of Origin (MCO), and Application
for Title, and warranty documents are to accompany each unit delivered. Dealer
plates shall be used when making deliveries. A manufacturer's window sticker
(Monroney label) listing all factory installed equipment and options shall be
affixed to each vehicle at the time of its delivery.
4.5.3 Shipping Terms Freight on Board Delivery (FOB)
All prices provided shall be Freight on Board destination, freight prepaid by the
Bidders, to the delivery locations as specified in section 4.5.1. Responsibility and
liability for loss or damage for all orders shall remain with the Bidders until final
inspection and acceptance, when all responsibility shall pass to the ordering
organization, except the responsibility for latent defects, fraud, and the Bidders's
warranty obligations.
4.6 Dealer Decals
Dealer decals or plaques are not to be affixed to the vehicles purchased by the Waukee
CSD. Waukee CSD will bill dealers for removal of dealer decals.
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4.7 Vehicle Titling.
Please title the vehicles as listed below:
Waukee Community School District
4.8 Receiving and Inspection
The vehicles shall be delivered in accordance with the governing specification. All units
will be inspected by Waukee CSD after delivery. If the units are rejected because of
deficiencies, it shall be the Bidders responsibility to:
4.8.1 Pick up the vehicle(s), make the necessary correction(s) and redeliver the
vehicles(s) for re-inspection. The Bidders shall arrange to have the necessary work
done or an approved schedule set within 96 hours (exclusive of Saturdays,
Sundays and holidays) after receipt of written notification. Otherwise; Waukee
CSD may make the necessary corrections at the Bidders expense.
4.8.2 Should serious deficiencies be found, Waukee CSD may require Bidders to pick up
rejected vehicle(s) and replace it with a non-deficient unit.
4.8.3 Acceptance will occur when the vehicle is received by the Waukee CSD in full
compliance with the specifications of the order and all documentation including
Invoices, Completed MCO and Application for Title, warranty documentation, and
Data Sheets (when applicable) is received by the Waukee CSD.
4.8.4 If poor workmanship and/or minor deviations exist, the Waukee CSD may
withhold up to 20% of the contract price until the Bidders has made all necessary
corrections. Payment will not be processed on units delivered to the Waukee CSD
that still require servicing by the Bidders. The Waukee CSD may withhold the full
amount of the contract price if, in its opinion, the unit contains major deviations
from specification.
4.9 Invoicing
The invoices shall use the Bidders's letterhead that includes at a minimum the name,
address and telephone number of the Bidders. The following information shall appear on
each invoice:
* Purchase Order or Delivery Order Number
* Bidders's FEIN (Federal Employee Identification Number) number
* Ordering Organization -delivery address of the order
* Quantity Issued
* Unit Price
* Options Price
* Extended Price
* Totals for all orders and amount due
* Specification Codes
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5. TERMS AND CONDITIONS
Bidder agrees to all terms and conditions listed at
https://www.waukeeschools.org/district/departments/business-services/notice-to-
bidders/standard-procurement-terms-and-conditions-for-goods-and-services/:
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8 RFB WSCD-26-002 for Chevrolet Equinox Vehicles

ATTACHMENT B - BID CERTIFICATION FORM
I certify that the contents of the Bid submitted on behalf of (Name of Bidder) in response to Waukee CSD
for RFB WSCD-2X-002 for Chevrolet Equinox Vehicles are true and accurate. I also certify that Bidder has
not knowingly made any false statements in its Bid.
Certification of Independence
I certify that I am a representative of Bidder expressly authorized to make the following certifications on
behalf of Bidder. By submitting a Bid in response to the RFB, I certify on behalf of the Bidder the following:
1. The Bid has been developed independently, without consultation, communication or agreement
with any employee or consultant to the District or with any person serving as a member of the
evaluation committee.
2. The Bid has been developed independently, without consultation, communication or agreement
with any other Bidder or parties for the purpose of restricting competition.
3. Unless otherwise required by law, the information found in the Bid has not been and will not be
knowingly disclosed, directly or indirectly prior to District's issuance of the Notice of Intent to
Award the contract.
4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or not
to submit a Bid for the purpose of restricting competition.
5. No relationship exists or will exist during the contract period between Bidder and Waukee CSD
that interferes with fair competition or constitutes a conflict of interest.
Certification Regarding Debarment
I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or
have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by a Federal Agency or State Agency; (b) have within a five year period
preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of
fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;
commission of embezzlement, theft, forgery, falsification or destruction of records, making false
statements, or receiving stolen property; (c) are presently indicted for or criminally or civilly charged by a
government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b)
of this certification; and (d) have not within a three year period preceding this Bid had one or more public
transactions (federal, state, or local) terminated for cause.
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