Notice of Intent to Award Without Engaging in a Standard Procurement Process - Stevens Learning Systems

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Angela Pontius alpontius@graniteschools.org prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
-Requesting School/Department: Curriculum & Instruction
**Product and/or service to be purchased: Renaissance 2.0 Language Laboratory System, including Installation, Training, and all Warranty and Service Maintenance agreements.
-Earliest date purchase may occur: 11/19/25
-Proposed Supplier: Steven's Learning Systems, Inc.
-Justification:
* There is only one source for the procurement item.
Steven's Learning Systems, Inc. is the only vendor that we can identify that provides a ceiling-mounted drop-down language lab. All other language lab competitors rely upon a software solution that is deployed through either a computer lab or through one-to-one hardware solutions. The district believes that these solutions create distractions
and add unnecessary time to the instruction to have to deploy Chromebooks and reduce the flexibility of the teacher in their instruction.
-Length of notice: Granite School District intends to purchase these products for the next five years, thus this notification will be considered official notification for the subsequent five years through 11/5/2030
-Anticipated expenditure: Immediate purchase of two (2) units totaling $31,000 each, with the possibility of additional purchases in the future. Quantities are not guaranteed, and based on historical data, it is not anticipated that more than one (1) unit will be purchased per year.