Notice of Intent to Award Without Engaging in a Standard Procurement Process - Screencasify

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Adar Livni at alivni@graniteschools.org prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item;
transitional costs are a significant consideration in selecting a procurement item; or
the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
Requesting School/Department: Curriculum & Instruction Department/Educational Technology
Product and/or service to be purchased: Screencastify Software
Earliest date purchase may occur: 11/19/2025
Proposed Supplier: Screencastify LLC
Justification:
R33-108-101a(2a) a procurement item for which there is no comparable product or service, such as a one-of-a-kind item available from only one vendor
There is only one source for the procurement item. Product must interface with Windows, iPads, iOS, and specifically Chromebooks. Unlimited screencasting solution which includes unlimited record and edit capabilities for all district staff, students, and teachers. Anyone with an email in our domain, students, staff, and teachers, to automatically be given the license in order to include school technology specialists.
Product must include direct integration of Google Drive by directly syncing with Google Drive without downloading an app from Google Play Store which is not available for teachers or students. This process with our LMS, Canvas, so that teachers can upload documents and keep students within the LMS platform. Program is copyrighted and not approved for sale through resellers. Product must be purchased directly from the creator.
Length of notice: Granite School District intends to purchase these products for the next five years, thus this notification will be considered official notification for the subsequent five years through 10/08/2030
Anticipated expenditure: Approximately $75,000 per year, with the possibility of annual price increases.