NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: VISIPLEX INC

City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-81
Date Posted: May 5, 2026
Written Response Due Date: May 12, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
* DESCRIPTION OF SERVICE/PRODUCT: Equipment of Wireless Emergency Notification
System
* AMOUNT (This is an acquisition with an estimated value of): $17,885.00
* VENDOR: VISIPLEX INC
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar's website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-81
Page 1

Procurement Request
City of North Port
Request
Request Type* Capital?(?) PRR-EX(?) * FY* Type code*
Sole/Single Source/Standardization No Yes No Yes 2026
Preparer
Lisa Guerreiro
Pre-Director Approver(s)(?)
Name
1 Garrett Woods
2 Chelsea Buell
Department* Division(s)
PUBLIC WORKS
Commission Meeting?* Commission Override(?)
Yes No Yes No
Purchase
Payment Method* Purchase Type* Purchase SubType*
Visa Purchase Purchase Order Single Purchase (current FY) None Change Order
Payment Authorization Blanket Purchase (current FY) Amendment
Description*
Equipment for wireless emergency notification system at Public Works.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City's Purchasing site for seven (7) calendar days.
Exemption Explanation(?) *
Visiplex wireless communication system solutions is based on proprietary technology, communication protocols and patents solely
held by Visiplex, Inc. Moreover, Visiplex wireless products are exclusively designed, manufactured and distributed by Visiplex, Inc.
Steps taken to verify these goods and/or services are not available elsewhere(?) *
n/a
Other vendors that were contacted(?) *
n/a
Grant?*
Yes No
Technology Related?(?) * Technology type*
Yes Renewal No Hardware
Exemption
Reason*
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)

Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the "sole or single source" restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City's needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation*
Supporting backup*
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
Visiplex Sole Source Vendor Letter - City of North Port FL 08 30 24.pdf 129.76KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number Effective Date Expiration Date
Purchase Details
Line Items
Unit of
Item # Description* Quantity* Unit Price* Subtotal
Measure
1 Equipment and 10-year license for $$ 17,525.00 $1.00 $17,525.00
Visiplex PA and emergency
notification system. Per quote
#280992
Shipping(?) * Total Charges
$360.00 $17,885.00
Accounts(?)
Dept* Account #(?) * Project # Amount*
1 107-5000-541.46-04 $13,413.75
2 120-3032-534.46-04 $4,471.25
Total Payments
$17,885.00
Comments to Budget(?)
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.

QUOTE_280992 - PW.pdf 157.79KB
Visiplex - ins. waiver.pdf 329.67KB
Vendor Details
Vendor Information(?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name* Vendor Number*
VISIPLEX INC 7023
Vendor Name CST
Contact Vendor Email
sales@visiplex.com
Remittance Address
1287 N BARCLAY BLVD, BUFFALO GROVE, IL 60089
Phone
847-229-0250
Vendor Documentation Current(?) *
Yes No
Risk Documentation Current(?) *
Yes No Waiver Attached
YTD Expenses
(?)
Department Inclusive(?) * City Inclusive(?) *
$17,885.00
Highest Approver(?) *
FD and CM will be skipped on the back end, as needed.

VISIPLEX
1287 Barclay Boulevard, Buffalo Grove, IL 60089
Phone: 847-229-0250 | Email: sales@visiplex.com | Web: www.visiplex.com
Sales Quote: 280992 Date: 04/17/26 Revised:04/17/26
Issued by: Pat Devine
Bill to: City of North Port - Public Works Facility Project: Wireless PA & Emergency Notification System
4970 City Hall Boulevard RMA Number:
North Port FL 34286 Shipping Method: FDX-GROUND
Contact: Kevin Jagiello
Phone: 1-941-374-2036 Fax:
Unless otherwise noted in the Comments section, all items will be shipped to the address listed above. Please contact your sales representative if you
need items shipped to an alternate address. Applicable freight charges, if not already included, must be added before the order can be processed.
No. Product P/N Description Quantity Price Amount
1 VS4820 Desktop Paging Base Station with Handset Microphone. 2 1,750.00 3,500.00

www.visiplex.com/product/paging-base-station
2 VS101-HP High Power Transmitter with Magnetic Mount Antenna. 2 1,995.00 3,990.00

www.visiplex.com/product/high-power-paging-transmitter-vs101hp
3 VNS2640 Wireless PA Speaker with Beacon Lights and Message Board. 15 495.00 7,425.00

https://www.visiplex.com/product/wireless-pa-speaker-with-led-display/
4 VNS2681 Backup Battery Option (*integrated). 15 35.00 525.00
5 VNS2087 Indoor/Outdoor Horn Speaker, Includes Mounting Bracket. Paired with Separate 3 145.00 435.00

https://www.visiplex.com/product/vns2087-paging-hVornN-speSake2r/210 Controller.
6 VNS2210 Wireless Paging Controller. Paired with Separate Speaker. 3 350.00 1,050.00

http://www.visiplex.com/product/wireless-pa-controller/
7 VNS2252 Backup Battery Option (*integrated). 3 35.00 105.00

http://www.visiplex.com/product/internal-battery-kit/
8 VS-LIC FCC 10-Year License. 1 495.00 495.00

www.visiplex.com/online-fcc-form
Click on Product P/N marked in Blue to open the respective website link (click Remember My Action & Allow on Adobe Security Warning). Subtotal (USD): 17,525.00
To pay online, go to https://www.visiplex.com/secure-payment-service (Reference: Quote 280992. Please Freight (USD): 360.00
confirm shipping charges are included, limited to USA and Canada and up to $10K)
Total (USD): 17,885.00
Comments & Alternate Shipping Address
Terms and Conditions:
1. Unless stated otherwise, all products include standard one-year warranty. Repairs include 90 days limited warranty.
2. If you do not have approved NET terms, payment terms are prepaid, charged to a credit card (USA and Canada only) or COD (USA only).
3. Prices do not include sales tax (if applicable) and shipping charges (unless stated otherwise).
4. Quote is valid for 30 days.
5. Product description may include main features only. Refer to product's datasheet for complete information.
6. The configuration and equipment listed on this quote represent a suggested solution based on available products and technology and based on information (if any) that was provided in regards to the
quoted project. The suggested solution may not fully comply with specifications, documentation or materials (if any was provided).
Page 1 of 2

VISIPLEX
1287 Barclay Boulevard, Buffalo Grove, IL 60089
Phone: 847-229-0250 | Email: sales@visiplex.com | Web: www.visiplex.com
Customer Order Form
Bill to: Bill to the address at the top of the quote Bill to the address below (please print)
Customer Name:
Address:
City: State / Province: Zipcode:
Contact Name:
Phone: Fax:
Ship to: Ship to the address at the top of the quote Ship to the address below (please print)
Customer Name:
Address:
City: State / Province: Zipcode:
Contact Name:
Phone: Fax:
Payment Method: Charge credit card below Pre-Payment COD
Card Holder Name (please print):
Card Number: Exp.: Security Code:
Card Billing Address:
City: State / Province: Billing Zipcode:
Card Holder Signature:
Terms and Conditions
1. This form is valid as a customer purchase order per VISIPLEX, Inc. Quote No. 280992 (by Pat Devine).
2. Shipping charges and sales tax (if applicable) will be added to the total amount of this order.
3. Loaner or Demo items not returned within 30 days from shipping date, will be invoiced according to the information in this form.
4. By signing this form, I accept the terms and conditions and request to process this order according to the above information.
Name (please print):
Authorized Signature:
Page 2 of 2

1287 Barclay Boulevard, Buffalo Grove, IL 60089
Phone: (847) 229-0250 Fax: (847) 229-0259 Web: www.visiplex.com
8/30/2024
Lisa Guerreiro
City of North Port
4970 City Hall Boulevard
North Port, FL 34286
Dear Lisa,
This letter is to confirm that the Visiplex wireless PA and emergency notification
system solution that was provided to the City of North Port, Florida is unique in
features and operational capabilities to Visiplex, Inc.
Visiplex wireless communication system solutions is based on proprietary
technology, communication protocols and patents solely held by Visiplex, Inc.
Moreover, Visiplex wireless products are exclusively designed, manufactured and
distributed by Visiplex, Inc.
Sincerely,
Pat Devine
Regional Account Manager
Phone: (847) 229-0250
Email: patd@visiplex.com
www.visiplex.com

City of North Port Print Form
Human Resources Department
Risk Management Date submitted: 4/30/2026
4970 City Hall Boulevard
This form is NOT used for the purchase of
North Port, FL 34286
services (vendors coming on site) or any
Phone: 941.429.7200
purchases utilizing a piggyback.
Fax: 941.429.7135
Insurance Requirements Waiver Form for Supplies
Primary Provide a DETAILED description of the items being purchased:
Department:
Secondary
Department:
Requested by / Phone#:
Amount of Purchase:
Is this an online order (delivered) Is this an in store pick-up
Supplies to be purchased (based on Delivery ONLY) - NO INSTALLATION
Apparel / Uniforms: (City must provide artwork/logo and approves proof)
Tools for the Trade: Hand tools, weapons, cameras, badges, safety apparatus
Cleaning Supplies: Examples of acceptable items include - paper towels, hand soap, toilet paper, cleaning detergent, that do
not exceed five (5) gallons per unit
Business cards, envelopes, stationary: (City provides logo/artwork and approves proof)
City promotional items: (City provides logo/artwork and approves proof)
Going to local store to purchase items: Hobby Lobby, Lowes, Home Depot, Wal-Mart, Michaels, etc.
Vehicle / Light or Heavy Equipment (Cannot use this form if under contract with piggyback)
Mechanical Parts for Repairs / Maintenance
Gym or Fitness Equipment
Office Supplies
Computer Software (No remote access, City purchases and IT installs, maintains and troubleshoots)
Back Packs & school supplies
Professional Memberships/Certifications
NOTE: As the requester, the Department accepts liability for the submission of this form and the request to waiver insurance
requirements. By the submission of this form, it is understood that this is a supply only purchase and that no vendor will be
coming on site, installing products, or accessing a computer system remotely.
If you are not sure, it is the responsibility of the requester to submit form 900.1 Insurance Requirements Request Form for risk
review at RiskServices@cityofnorthport.com. ALL procurement procedures still apply.
Requester Date
All fields must be completed; incomplete forms will be returned to the requester.
Risk INS-900.2
Updated 7/13/2021