City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-73
Date Posted: April 7, 2026
Written Response Due Date: April 14, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: LABORATORY TESTING CHEMICALS, REAGENTS, AND
FILTER PAPER
• AMOUNT (This is an acquisition with an estimated value of): $1200.00
• VENDOR: HACH COMPANY
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-73
Page 1
Request
Request Type *
Sole/Single Source/Standardization
Preparer
Karen Nix
Pre-Director Approver(s) (?)
1
Michelle Tipp
Department *
UTILITIES
Commission Meeting? *
Yes No
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?) *
No Yes
Commission Override (?)
Yes No
Name
Division(s)
FIELD OPERATIONS
FY *
2026
Type code *
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Blanket Purchase (current FY)
Amendment
Description *
Laboratory testing chemicals, reagents, and filter paper.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) calendar days.
Exemption Explanation (?) *
The Field Operations Department currently use Hach chemistry items which require the use of only Hach
brand chemicals and reagents. Hach has proven to be reliable and robust for our operations. They are the sole source
manufacturer and distributor for all their chemistry items. To use another branch of chemicals and reagents the Plants would have
to change out all the lab equipment and analyzers to another brand, which would not be economical for the city.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
We obtained a sole source letter.
Other vendors that were contacted (?) *
N/A
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation *
Field ops currently use Hach lab equipment and analyzers which require the use of only Hach brand chemicals
and reagents. Hach has proven to be reliable and robust for our operations. They are the sole source
manufacturer and distributor for all their brand instrumentation and chemistry items. To use another branch of
chemicals and reagents the Plants would have to change out all the lab equipment and analyzers to another
brand, which would not be economical for the city.
Supporting backup *
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
Original Purchase (?) *
01/01/2017
Standardization cannot be on the
first purchase.
New Sole Source Letter - General - North Port Utilities.pdf
168.36KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number
Purchase Details
Effective Date
Expiration Date
Line Items
Item #
Description *
1
Laboratory testing chemicals,
reagents, and filter paper.
Unit of
Measure
$$
Quantity *
1,200.00
Unit Price *
$1.00
Subtotal
$1,200.00
Shipping (?) *
$0.00
Total Charges
$1,200.00
Accounts (?)
Dept *
1
Comments to Budget (?)
Account # (?) *
420-6063-536.52-01
Total Payments
$1,200.00
Project #
Amount *
$1,200.00
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
Vendor Details
Vendor Information (?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name *
HACH COMPANY
Vendor Name CST
Contact
Remittance Address
2207 COLLECTION CENTER DR, CHICAGO, IL 60693-0022
Phone
800-227-4224
Vendor Documentation Current (?) *
Yes No
Risk Documentation Current (?) *
Yes No Waiver Attached
Vendor Email
cqteam@hach.com
YTD Expenses (?)
Department Inclusive (?) *
$134,817.83
Highest Approver (?) *
FD and CM will be skipped on the back end, as needed.
City Inclusive (?) *
Vendor Number *
82
The Sole Authorized Manufacturer and Distributor (Direct/Indirect) Letter
May 01,2025
Customer Name: North Port Utilities
Customer Address: 6644 West Price Blvd
Customer City, State & Zip: North Port, FL 34291
Customer Account Number: 176950
RE: SOLE SOURCE LETTER – Hach Brand Instruments
Hach Brand Products – Instruments and Chemistry: Brands to include, but not limited to:
Other Hach Brands
Evita, GLI, Hach, Homeland Security Technologies, OPS Systems, Orbisphere, Polymetron, Sigma,
Anatel, Dr. Lange, Environmental Test Strips, HIAC, Hydrolab, IQ Scientific Instruments, Lachat
Instruments, Leica Microsystems, Marsh-McBirney, Met Onem OTT, Hydrometry, Radiometer
Analytical, Sea-Bird Electronics, WET Labs, Hach WIMS™, CLAROS Collect, Mobile Sensor
Management
Thank you for your interest in Hach Company products. This letter is to advise that Hach Company
is the sole source manufacturer for all Hach branded instrumentation and chemistry. This excludes
all resell items, such as glassware, measuring spoons, brushes, and other general lab accessories.
Any software or firmware additions or alterations must be purchased directly from Hach Company.
This letter is to confirm that Hach Company is the sole authorized manufacturer and distributor
(direct/indirect) of the item(s) listed above.
Thank you for your interest in Hach Company Products. If we can be of further assistance, please contact
us at 800-227-4224.
Thank you.
Public
This page summarizes the opportunity, including an overview and a preview of the attached documents.
